[Lnc-business] Draft minutes of the EC meeting this afternoon

Sun Dec 29 20:27:28 EST 2013

After reviewing the minutes, I find them to be complete, and have identified
no errors.

Thank you very much Dr. Lark for filling in for Mr. Blau.

Geoffrey Neale

From: Lnc-business [mailto:lnc-business-bounces at hq.lp.org] On Behalf Of
James Lark
Sent: Sunday, December 29, 2013 7:00 PM
To: lnc_ec at hq.lp.org
Cc: lnc-business at hq.lp.org
Subject: [Lnc-business] Draft minutes of the EC meeting this afternoon

Dear EC colleagues:

    I hope all is well with you.  I have enclosed below the draft minutes of
the Executive Committee meeting that took place this afternoon (Sunday, Dec.
29).  Please let me know whether you have any proposed changes.

    I have also enclosed below the language of the Policy Manual concerning
approval of EC meeting minutes.  Section 1.02.06 includes the following
statement:  Absent objection from an Executive Committee member who attended
the meeting, the minutes shall be deemed to be approved 14 days after their
distribution. 

Thus, if no such objection is raised as of 8:00 p.m. EST on Sunday, Jan. 12,
2014, the draft minutes will become the official minutes of the meeting.

    As always, thanks for your work for liberty.  Please do not hesitate to
contact me if you have any questions or comments regarding this matter.
Best wishes to you for a great 2014.

    Take care,
    Jim

    James W. Lark, III
    Advisor, The Liberty Coalition
    University of Virginia

    Region 5S Representative
    Assistant Secretary
    Libertarian National Committee
----- 

LNC Executive Committee meeting

Libertarian National Committee

December 29, 2013

Draft minutes (version 1) 

Submitted:  Dec. 29, 2013 

Mr. Neale called the meeting to order at 12:16 p.m. (EST).   

Executive Committee members in attendance:  Geoff Neale (chair), Lee Wrights
(vice chair), Jim Lark (assistant secretary and Region 5S representative),
Bill Redpath (at-large representative), and Dan Wiener (Region 4
representative).

Starchild (at-large representative), Vicki Kirkland (Region 2
representative), and Gary Johnson (Region 7 representative) were present.

Mr. Neale indicated that he had distributed two proposed motions shortly
before the scheduled time of the teleconference.  He said that the first
proposed motion is a modification of that which he had distributed on Dec.
28; the modifications were in response to comments from LNC members.  The
second proposed motion is an amended version of the first proposed motion;
the amendments were in response to a request on the evening of Dec. 28 by
Brett Pojunis (Region 4 representative) for reimbursement.

Mr. Redpath moved (Mr. Wiener seconded) the second proposed motion, which is
as follows:

Whereas many LNC members and those with committee-related duties experienced
financial costs due to the weather-related cancelation of the December 7th
LNC meeting, and the subsequent rescheduling to December 14th; 

Whereas LP members donated or pledged $3,652, and the Chair is authorizing
the expenditure of $1,000 from the Chair's discretionary fund, as defined in
the Policy Manual, resulting in a total available reimbursement pool of
$4,652;

Whereas certain individuals have requested reimbursement for $917.68 less
than their total expenses;

Whereas the sum of expenses reported to the Treasurer total $7,106.66, with
a sum of requested reimbursements totaling $6,863.75; 

Whereas the Executive Committee finds that participants will be eligible for
reimbursement for travel expenses, excluding baggage fees, and actual hotel
costs incurred at the Hyatt DFW airport for up to two nights at a rate of
$110.88 per night, and parking expenses, resulting in a total eligible
reimbursement amount of $5,859.39, after netting out the $917.68 in
voluntarily absorbed costs; 

Whereas there are insufficient funds available to fully reimburse all
requesting reimbursement;

Therefore, be it resolved that reimbursement shall be according to the
following procedure:

.         Each participant shall pay the first $100 of their expenses, or
the sum of their expenses that they have volunteered to personally absorb,
whichever is higher.

.         Each participant shall be reimbursed for their remaining expenses,
up to $767 per member.

.         All expenses in excess of $867 shall be absorbed by the
participant.

Such distribution will amount to a total reimbursement of $4,652.13, with
participants personally absorbing the remaining $2,211.62.

-------------- 

The details of this allocation are:

LNC Member

Reported

Eligible

Member Cost

Absorbed

Reimbursed

Visek

$187.00 

$187.00 

$100.00 

	$87.00 

Tomasso

$718.25 

$681.88 

$100.00 

	$581.88 

Starr

$838.03 

$838.03 

$563.80 

	$274.23 

Starchild

$372.60 

$372.60 

$100.00 

	$272.60 

Pojunis

$433.68 

$433.68 

$100.00 

	$247.00 

Lieberman

$1,452.48 

$1,300.76 

$100.00 

$433.76 

$767.00 

Kirkland

$927.18 

$927.18 

$100.00 

$60.18 

$767.00 

Hinkle

$175.00 

$175.00 

$175.00 

	$0.00 

Hagan

$783.46 

$783.46 

$178.88 

	$604.58 

Goldstein

$457.80 

$457.80 

$100.00 

	$357.80 

Cloud

$761.18 

$706.36 

$100.00 

	$606.36 

Totals

$7,106.66 

$6,863.75 

$1,717.68 

$493.94 

$4,652.13 

After discussion, Mr. Neale asked whether any EC members objected to his use
of the Chair's discretionary fund in this manner.  Dr. Lark indicated that
while he believes such use is within the chair's prerogative and thus does
not object, his preference is that the chair not use the fund for this
purpose.  Mr. Wrights indicated that he trusts the chair to serve as a
careful steward of the Party's funds, and that he does not object.  Mr.
Redpath and Mr. Wiener stated that they do not object.

Mr. Neale asked whether there was objection to proceeding to a vote; there
was no objection.  The motion was approved by a vote of 5 ayes and 0 nays.

Without objection, the meeting adjourned at 12:28 p.m. (EST).

Submitted by:  Jim Lark

James W. Lark, III

Assistant Secretary

Region 5S Representative

Libertarian National Committee

-----
-----

>From the LNC Policy Manual:

Section 1.02  MEETINGS

6)  Meeting Minutes

<SNIP>

Meeting minutes for Executive Committee meetings may be promoted from draft
status to official during the time between Executive Committee meetings as
follows:

. Draft minutes for Executive Committee meetings shall be emailed to all LNC
Members not more than 7 days after each meeting. (Endnote 24)

. Absent objection from an Executive Committee member who attended the
meeting, the minutes shall be deemed to be approved 14 days after their
distribution. (Endnote 25)

. Executive Committee minutes shall be distributed to all LNC Members and
alternates within 7 days of such approval.

. The Secretary shall send an official copy of meeting minutes to staff
within 7 days of the promotion of those minutes from draft to official
status.

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