[Lnc-business] Minutes of the EC meeting on Dec. 29, 2013

Mon Jan 13 13:24:40 EST 2014

Dear Chairman Neale:

     I hope all is well with you.  I am writing to mention that as of 
8:00 p.m. EST last night (Sunday, Jan. 12), I did not receive any 
proposed changes to the draft minutes of the Executive Committee meeting 
on Dec. 29, 2013.  Thus, according to the procedure specified in the 
Policy Manual (specifically, Section 1.02.06), those draft minutes now 
stand approved as the minutes of the meeting.

     I have enclosed the minutes below, as well as Section 1.02.06 of 
the Policy Manual; please note that I am sending a copy of this message 
to the LNC-Business list to provide our colleagues with a copy of the 
minutes.  In a separate message I shall send the minutes to the LPHQ 
staff for inclusion on the LP.org website.

     As always, thanks for your work for liberty.  Please do not 
hesitate to contact me if you have any questions or comments regarding 
this matter.

     Take care,
     Jim

     James W. Lark, III
     Advisor, The Liberty Coalition
     University of Virginia

     Region 5S Representative
     Assistant Secretary
     Libertarian National Committee
-----

LNC Executive Committee meeting
Libertarian National Committee
December 29, 2013

Minutes

Date of approval:Jan. 12, 2014

Mr. Neale called the meeting to order at 12:16 p.m. (EST).

Executive Committee members in attendance:Geoff Neale (chair), Lee 
Wrights (vice chair), Jim Lark (assistant secretary and Region 5S 
representative), Bill Redpath (at-large representative), and Dan Wiener 
(Region 4 representative).

Starchild (at-large representative), Vicki Kirkland (Region 2 
representative), and Gary Johnson (Region 7 representative) were present.

Mr. Neale indicated that he had distributed two proposed motions shortly 
before the scheduled time of the teleconference.He said that the first 
proposed motion is a modification of that which he had distributed on 
Dec. 28; the modifications were in response to comments from LNC 
members.The second proposed motion is an amended version of the first 
proposed motion; the amendments were in response to a request on the 
evening of Dec. 28 by Brett Pojunis (Region 4 representative) for 
reimbursement.

Mr. Redpath moved (Mr. Wiener seconded) the second proposed motion, 
which is as follows:

*/Whereas many LNC members and those with committee-related duties 
experienced financial costs due to the weather-related cancelation of 
the December 7^th LNC meeting, and the subsequent rescheduling to 
December 14^th ; /*

*/Whereas LP members donated or pledged $3,652, and the Chair is 
authorizing the expenditure of $1,000 from the Chair's discretionary 
fund, as defined in the Policy Manual, resulting in a total available 
reimbursement pool of $4,652;/*

*/Whereas certain individuals have requested reimbursement for $917.68 
less than their total expenses;/*

*/Whereas the sum of expenses reported to the Treasurer total $7,106.66, 
with a sum of requested reimbursements totaling $6,863.75; /*

*/Whereas the Executive Committee finds that participants will be 
eligible for reimbursement for travel expenses, excluding baggage fees, 
and actual hotel costs incurred at the Hyatt DFW airport for up to two 
nights at a rate of $110.88 per night, and parking expenses, resulting 
in a total eligible reimbursement amount of $5,859.39, after netting out 
the $917.68 in voluntarily absorbed costs; /*

*/Whereas there are insufficient funds available to fully reimburse all 
requesting reimbursement;/*

*/Therefore, be it resolved that reimbursement shall be according to the 
following procedure:/*

·*/Each participant shall pay the first $100 of their expenses, or the 
sum of their expenses that they have volunteered to personally absorb, 
whichever is higher./*

·*/Each participant shall be reimbursed for their remaining expenses, up 
to $767 per member./*

·*/All expenses in excess of $867 shall be absorbed by the participant./*

*/Such distribution will amount to a total reimbursement of $4,652.13, 
with participants personally absorbing the remaining $2,211.62./*

*/-------------- /*

*/The details of this allocation are:/*

*LNC Member*

*Reported*

*Eligible*

*Member Cost*

*Absorbed*

*Reimbursed*

Visek

$187.00

$187.00

$100.00

$87.00

Tomasso

$718.25

$681.88

$100.00

$581.88

Starr

$838.03

$838.03

$563.80

$274.23

Starchild

$372.60

$372.60

$100.00

$272.60

Pojunis

$433.68

$433.68

$100.00

$247.00

Lieberman

$1,452.48

$1,300.76

$100.00

$433.76

$767.00

Kirkland

$927.18

$927.18

$100.00

$60.18

$767.00

Hinkle

$175.00

$175.00

$175.00

$0.00

Hagan

$783.46

$783.46

$178.88

$604.58

Goldstein

$457.80

$457.80

$100.00

$357.80

Cloud

$761.18

$706.36

$100.00

$606.36

Totals

$7,106.66

$6,863.75

$1,717.68

$493.94

$4,652.13

After discussion, Mr. Neale asked whether any EC members objected to his 
use of the Chair's discretionary fund in this manner.Dr. Lark indicated 
that while he believes such use is within the chair's prerogative and 
thus does not object, his preference is that the chair not use the fund 
for this purpose.Mr. Wrights indicated that he trusts the chair to serve 
as a careful steward of the Party's funds, and that he does not 
object.Mr. Redpath and Mr. Wiener stated that they do not object.

Mr. Neale asked whether there was objection to proceeding to a vote; 
there was no objection.The motion was approved by a vote of 5 ayes and 0 
nays.

Without objection, the meeting adjourned at 12:28 p.m. (EST).

Submitted by:Jim Lark

James W. Lark, III
Assistant Secretary
Region 5S Representative
Libertarian National Committee

-----
-----

 From the LNC Policy Manual:

Section 1.02  MEETINGS

6)  Meeting Minutes

<SNIP>

Meeting minutes for Executive Committee meetings may be promoted from 
draft status to official during the time between Executive Committee 
meetings as follows:

. Draft minutes for Executive Committee meetings shall be emailed to all 
LNC Members not more than 7 days after each meeting. (Endnote 24)

. Absent objection from an Executive Committee member who attended the 
meeting, the minutes shall be deemed to be approved 14 days after their 
distribution. (Endnote 25)

. Executive Committee minutes shall be distributed to all LNC Members 
and alternates within 7 days of such approval.

. The Secretary shall send an official copy of meeting minutes to staff 
within 7 days of the promotion of those minutes from draft to official 
status.
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