[Lnc-business] Upcoming LNC Meeting - previous notice requirements, agenda item requests, and reports

[Daniel Wiener]

In case my earlier email was missed, I again request an agenda item
(probably for 30 minutes) to discuss electronic conferencing procedures.
The purpose of this agenda item is to comply with the objectives of the new
Article 13 in the Bylaws:

*Boards and committees may conduct business by teleconference or
videoconference. The National Committee shall have power to adopt special
rules of order and standing rules to facilitate the conduct of business by
teleconference or videoconference.*

Rules which need to be defined include:


   - Who can call an electronic meeting: Presumably the Chair, but also
   some percentage of the members of the committee.  The meetings should have
   agenda items specified ahead of time and be limited to those items.
   - How and when to schedule an electronic meeting:  Notification will
   presumably be by email to all committee members.  How much advance notice
   is needed?  Public notification should also be given, perhaps by a
   combination of an email to LNC-Business and a listing somewhere on the
   LP.ORG web site.  We may want to use something like Doodle.com (which
   Scott Lieberman has previously suggested) to facilitate the scheduling of a
   meeting.
   - Who may attend meetings?  I'm inclined to say that only sustaining LP
   members be allowed to listen in, unless the committee specifically invites
   other individuals because of their relevance to an agenda item.
    - Specify the essential tasks of the meeting organizer or facilitator:
   Handle the technical aspects of setting up the teleconference or
   videoconference; track who has joined the meeting; be able to mute or cut
   out a participant if it becomes necessary; etc. (Help me fill in the "etc.")
   - Require that there be a secretary to take the minutes of the meeting,
   and that the meeting itself be recorded (audio at the least, and video if
   possible) and archived.  In the case of non-LNC meetings, specify the
   procedure for approving the minutes and making them (and the recordings?)
   available on the LP.ORG web site.


*PLEASE ADD ANY IDEAS YOU MAY HAVE FOR THE ABOVE AND SEND THEM TO THIS
LIST. * I'd like to at least rough out a Policy Manual motion prior to the
LNC meeting.

Once we've defined these procedures, I would also like us to proceed with
some test cases.  We've already done teleconferencing for Executive
Committee meetings, so the next step would be video conferencing trials for
some committees.  A few of the services worth looking into include
http://gotomeeting.com <http://www.gotomeeting.com>, http://fuzemeeting.com,
http://lifesize.com, http://bluejeans.com, http://polycom.com,
http://readytalk.com, powwownow.com, http://webex.com.  They all offer free
trials.

For those people who don't have web cameras built into their computers,
they are available very inexpensively these days.  For example, Amazon
offers a Gigaware high-definition (HD)  webcam with microphone for $14
including shipping (http://tinyurl.com/lfgsly4); or a TeckNet HD webcam
with microphone for $14 including shipping (http://tinyurl.com/mdks2qr);
or, if you want to go super cheap, a Fosmon webcam (no microphone) for $7 (
http://tinyurl.com/mpxvopb).

Dan Wiener



On Thu, Aug 28, 2014 at 11:12 AM, Nicholas Sarwark <chair at lp.org> wrote:

> All,
>
> A reminder that if you intend to introduce a motion at the upcoming
> LNC meeting with previous notice, you'll need to send complete
> language of any such motion to the LNC business list no later than
> September 6, 2014.
>
> If you would like an item added to the agenda for the meeting, please
> send me an email with the agenda item, a brief description, and the
> time you are requesting.  The agenda is of course amendable at the
> meeting, but everything will go more smoothly and quickly if most
> items are included in the proposed agenda.
>
> I will distribute a proposed agenda to the LNC no later than September
> 13, 2014.  I would ask that any written reports from regional
> representatives and officers be sent by that date as well to ensure
> all members have sufficient time to review them prior to the in-person
> meeting.
>
> Thanks,
> Nick
>
> _______________________________________________
> Lnc-business mailing list
> Lnc-business at hq.lp.org
> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>



-- 
*"In general, we look for a new law by the following process. First, we
guess it (audience laughter), no, don’t laugh, that’s the truth. Then we
compute the consequences of the guess, to see what, if this is right, if
this law we guess is right, to see what it would imply and then we compare
the computation results to nature or we say compare to experiment or
experience, compare it directly with observations to see if it works. If it
disagrees with experiment, it’s WRONG. In that simple statement is the key
to science. It doesn’t make any difference how beautiful your guess is, it
doesn’t matter how smart you are, who made the guess, or what his name is.
If it disagrees with experiment, it’s wrong. That’s all there is to it.”*
-- Richard Feynman
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