[Lnc-business] Notice of proposed motion

Wed Sep 3 07:24:56 EDT 2014

Norm,

I wanted to provide my feedback on your proposed resolution.  I'm with you
on the 2.5 day event, which is our typical length for an off-year
convention.  I'm with you on the timeframe for selection.

I am reluctant to lock us into a date for the convention before we have
even solicited any bids.  It's not like we'll just have our pick of dates.
Hotels start booking up 4 years in advance.  When we were picking the 2016
site in 2012, we had very limited choices of dates that were available.  If
we are not open to other dates, we may end up missing a good opportunity.

There is a huge negative side effect to contracting out our convention to a
private entity, one that might not have occurred to you yet.  On the plus
side, someone else is doing work that we might otherwise have to do.  But
on the downside, we end up contracting away the right to all the convention
revenues, but we cannot contract out all our convention expenses (staff
travel/meals, large donor appreciation events, etc.)  I don't have copies
of the relevant data, but if I remember correctly from past discussions,
when we contracted out the 2008 convention to a private entity, the LNC
still incurred expenses of around $30k, but we had no revenues to offset
it.  That's not a trivial loss for an organization our size.  If we manage
it in-house, we can often manage to at least break even, which may be $30k
better than the net effect of the 2008 convention on our finances.

-Alicia

On Sun, Aug 31, 2014 at 10:21 AM, Norm Olsen <region1rep at donedad.com> wrote:

> Please consider this message as "previous notice" of the following motion
> to be made at the September 2014 meeting in Alexandria:
>
>
>
> Resolved:
>
> 1>     The 2018 national convention of the Libertarian National Committee
> (LNC) will be held on the Memorial Day weekend of 2018 (25 thru 28 May
> 2018).
>
> 2>     The schedule of official business of the 2018 national convention
> of the LNC shall consist of 2½ days, commencing on the morning of Saturday,
> May 26, 2018  and adjourning by 2PM on Monday, May 28, 2018.
>
> 3>     We, the LNC, would prefer to have a private entity produce the
> convention and, in that regard, hereby directs the Chair and staff to
> solicit bids from such private organizations.  Such bids must be
> sufficiently detailed per Executive Director specifications and received by
> the Executive Director by close of business at the Alexandria office on May
> 1, 2015.
>
> 4>     Regardless of whether the LNC accepts a bid by a private
> organization or not, the LNC shall choose the specific venue of the 2018
> convention at, or prior to, the last LNC meeting in 2015.
>
>
>
> Informal rationale (in lieu of a whole slew of Whereas’s :>):
>
> 1>     Attendance statistics suggest that attendance of an off-year
> convention on the Memorial Day weekend is significantly greater than
> conventions on other dates.
>
> 2>     A convention prior to the commencement of summer activities and
> following most final exams would enable more students to attend.
>
> 3>     A shorter convention on a holiday weekend will cost delegates
> significantly less in base financial costs, and even greater savings in
> “lost work” opportunity costs.
>
> 4>     A private organization which produces a convention can (and
> usually do) accept corporate sponsorships and engage in other activities
> which would reduce the cost of the actual convention to both the party and
> its delegates.
>
> 5>     Either way, we need to make a decision as soon as reasonably
> possible.  Actually, we should already be looking at preparations
> (soliciting bids?) for the 2020 convention.
>
>
>
> Norm
>
> --
>
> Norman T Olsen
>
> Regional Representative, Region I
>
> Libertarian National Committee
>
> 7931 S Broadway, PMB 102
>
> Littleton, Colorado  80122-2710
>
> 303-263-4995
>
> Norman.Olsen at lp.org
>
>
>
> "First they ignore you, then they ridicule you, then they fight you, then
> you win." -- Gandhi
>
>
>
> -----Original Message-----
> From: Lnc-business [mailto:lnc-business-bounces at hq.lp.org] On Behalf Of
> Nicholas Sarwark
> Sent: Thursday, August 28, 2014 12:13 PM
> To: lnc-business at hq.lp.org
> Subject: [Lnc-business] Upcoming LNC Meeting - previous notice
> requirements, agenda item requests, and reports
>
>
>
> All,
>
>
>
> A reminder that if you intend to introduce a motion at the upcoming LNC
> meeting with previous notice, you'll need to send complete language of any
> such motion to the LNC business list no later than September 6, 2014.
>
>
>
> If you would like an item added to the agenda for the meeting, please send
> me an email with the agenda item, a brief description, and the time you are
> requesting.  The agenda is of course amendable at the meeting, but
> everything will go more smoothly and quickly if most items are included in
> the proposed agenda.
>
>
>
> I will distribute a proposed agenda to the LNC no later than September 13,
> 2014.  I would ask that any written reports from regional representatives
> and officers be sent by that date as well to ensure all members have
> sufficient time to review them prior to the in-person meeting.
>
>
>
> Thanks,
>
> Nick
>
>
>
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>
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>
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>
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>
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