[Lnc-business] Fall/Winter meeting dates and location

[James Lark]

Dear colleagues:

     I hope all is well with you.  I greatly appreciate Mr. Sarwark 
soliciting feedback concerning this matter before submitting a motion 
for our consideration.  Allow me to share with you some comments about 
this matter; I hope you find them helpful.

1)  The weekend of Nov. 14-15 is very bad for me, as I have been invited 
to deliver an address to the European Students For Liberty conference in 
Copenhagen, Denmark on Nov. 14.  In addition, since we shall consider 
the 2016 budget during this meeting, I believe it would be better for us 
to hold the meeting on Dec. 12-13 (or if necessary Dec. 5-6), as we 
would have more information at our disposal in preparing the budget.

     As a related point, the Executive Committee is responsible for 
preparing the draft budget for consideration in advance of the LNC 
meeting.  Holding our fall meeting on Nov. 14-15 would likely require 
the EC to prepare the draft budget in later October.  At least two EC 
members (Bill Redpath and I) will be very busy in October, as elections 
for the Virginia General Assembly take place in November.  (Mr. Redpath 
and I serve as chair and vice chair, respectively, of the Libertarian 
Party of Virginia.)

2)  A few minutes ago I visited the Rosen Centre website to check on 
room rates for Nov. 13-15 and for Dec. 11-13.  I was surprised to 
observe that the rate for a "deluxe double room" was $194.00 for both 
Nov. 13 and Nov. 14, whereas the rate for the same room on Dec. 11 and 
Dec. 12 was $173.00.

     While the fact that rates on the website for a Nov. 14-15 meeting 
are higher than rates for a Dec. 12-13 meeting doesn't imply the Rosen 
Centre will give us the same room rates for the two meeting dates, it 
suggests to me that we should make additional inquiries concerning rates 
for a Dec. 12-13 meeting (and a Dec. 5-6 meeting) before any motion is 
considered.  Frankly, I would be very surprised if the Rosen Centre is 
unwilling to give us the same rate for a Dec. 12-13 meeting as long as 
rooms and meeting space are available.

3)  I believe there is an additional benefit to holding the LNC meeting 
on Dec. 12-13 that we should consider.  Specifically, the anniversary of 
the founding of the LP takes place on Dec. 11. Perhaps we could hold a 
Libertarian Party celebration/fundraiser on the evening of Friday, Dec. 
11 at the hotel.  Indeed, assuming that there are no FEC (or State of 
Florida) problems, we may be able to conduct a joint LP/LP Florida/LP 
local Orlando organization celebration that evening.  In any event, we 
may be able to organize some type of celebration at the hotel that 
provides an additional incentive for the hotel to give us a favorable 
rate for a Dec. 12-13 meeting.

     As always, thanks for your work for liberty; as always, thanks for 
considering my comments.  I look forward to seeing you next month.

     Take care,
     Jim

     James W. Lark, III
     Advisor, The Liberty Coalition
     University of Virginia

     Region 5 Representative, Libertarian National Committee
-----

On 6/16/2015 9:56 AM, Nicholas Sarwark wrote:
> All,
>
> Vicki Kirkland has been in contact with the Rosen Centre, the site of
> our May 2016 convention, about the possibility of having an LNC
> meeting there in advance of the convention.  This would allow the many
> members of the committee (myself included) who have not been to the
> venue to see it prior to this coming May.
>
> In her discussions with the hotel, they have offered a $95/night room
> rate for the weekend of November 14-15, but indicated that the only
> weekends they could make that rate available would be that one and the
> weekend immediately following Thanksgiving (November 28-29).  After
> that point, the hotel is in holiday season and the rates go up.
>
> Before we have a mail ballot on the issue, I'd like to put it out to
> the list for a discussion of the pros and cons of the proposed date
> and venue versus any alternatives.
>
> -Nick
>
> _______________________________________________
> Lnc-business mailing list
> Lnc-business at hq.lp.org
> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org