[Lnc-business] Fall/Winter meeting dates and location

Tue Jun 16 19:22:41 EDT 2015

We met at the Rosen Centre in March, 2012 and got a decent rate.  Anything
after February usually works.

VK

On Tue, Jun 16, 2015 at 7:12 PM, Vicki Kirkland <vickilp12 at gmail.com> wrote:

> I thought of that, but if we have a mid December meeting, our Spring
> meeting
> would probably be in March and that would be awfully close to Memorial Day
> weekend and the National Convention.
>
> VK
>
>
> On Tue, Jun 16, 2015 at 7:05 PM, Alicia Mattson <agmattson at gmail.com>
> wrote:
>
>> I'm not saying it's not possible to have the budget meeting that early.
>> I'm just saying it's less optimal than doing it later in the year when we
>> have more data to work with.
>>
>> There's another option here that we could consider.  We'll presumably
>> have another LNC meeting in Spring of 2016.  We could do a Dec 12-13
>> meeting in another city, and then have the Spring meeting at the Rosen
>> Centre in Orlando.
>>
>> -Alicia
>>
>>
>>
>>
>> On Tue, Jun 16, 2015 at 3:57 PM, Vicki Kirkland <vickilp12 at gmail.com>
>> wrote:
>>
>>> Alicia:
>>>
>>> In 2012, the budget meeting was held in mid November.  I don't recall
>>> that it was a major problem.
>>>
>>> VK
>>>
>>>
>>>
>>> On Tue, Jun 16, 2015 at 6:49 PM, Alicia Mattson <agmattson at gmail.com>
>>> wrote:
>>>
>>>> I am available for the Nov 14-15 dates if that's what the LNC decides
>>>> to do.  However, given Dr. Lark's schedule conflict, and given the points
>>>> he made about the timing of the budget meeting, I would prefer the Dec
>>>> 12-13 dates if that is an option.
>>>>
>>>> If we meet in mid-November, it means that it will be late October when
>>>> the EC works on a draft budget, which means we'll only be working with
>>>> financial data through September of this year.  With a later meeting date
>>>> we could pick up another month's worth of data to work into the baseline
>>>> assumptions, and we could work on it after election season is over when 3
>>>> of the 7 EC members will be less busy.
>>>>
>>>> If it's just an issue of a different room rate for a Dec meeting, I'd
>>>> want to know what the rate difference would be.  If it's an issue that they
>>>> simply don't have meeting space available, what about asking if the Rosen
>>>> Plaza has a meeting room we could use?  It's the same family of hotels,
>>>> about 1 mile away from the Rosen Centre.
>>>>
>>>> -Alicia
>>>>
>>>>
>>>>
>>>> On Tue, Jun 16, 2015 at 9:56 AM, James Lark <jwl3s at virginia.edu> wrote:
>>>>
>>>>> Dear colleagues:
>>>>>
>>>>>     I hope all is well with you.  I greatly appreciate Mr. Sarwark
>>>>> soliciting feedback concerning this matter before submitting a motion for
>>>>> our consideration.  Allow me to share with you some comments about this
>>>>> matter; I hope you find them helpful.
>>>>>
>>>>> 1)  The weekend of Nov. 14-15 is very bad for me, as I have been
>>>>> invited to deliver an address to the European Students For Liberty
>>>>> conference in Copenhagen, Denmark on Nov. 14.  In addition, since we shall
>>>>> consider the 2016 budget during this meeting, I believe it would be better
>>>>> for us to hold the meeting on Dec. 12-13 (or if necessary Dec. 5-6), as we
>>>>> would have more information at our disposal in preparing the budget.
>>>>>
>>>>>     As a related point, the Executive Committee is responsible for
>>>>> preparing the draft budget for consideration in advance of the LNC
>>>>> meeting.  Holding our fall meeting on Nov. 14-15 would likely require the
>>>>> EC to prepare the draft budget in later October.  At least two EC members
>>>>> (Bill Redpath and I) will be very busy in October, as elections for the
>>>>> Virginia General Assembly take place in November.  (Mr. Redpath and I serve
>>>>> as chair and vice chair, respectively, of the Libertarian Party of
>>>>> Virginia.)
>>>>>
>>>>> 2)  A few minutes ago I visited the Rosen Centre website to check on
>>>>> room rates for Nov. 13-15 and for Dec. 11-13.  I was surprised to observe
>>>>> that the rate for a "deluxe double room" was $194.00 for both Nov. 13 and
>>>>> Nov. 14, whereas the rate for the same room on Dec. 11 and Dec. 12 was
>>>>> $173.00.
>>>>>
>>>>>     While the fact that rates on the website for a Nov. 14-15 meeting
>>>>> are higher than rates for a Dec. 12-13 meeting doesn't imply the Rosen
>>>>> Centre will give us the same room rates for the two meeting dates, it
>>>>> suggests to me that we should make additional inquiries concerning rates
>>>>> for a Dec. 12-13 meeting (and a Dec. 5-6 meeting) before any motion is
>>>>> considered.  Frankly, I would be very surprised if the Rosen Centre is
>>>>> unwilling to give us the same rate for a Dec. 12-13 meeting as long as
>>>>> rooms and meeting space are available.
>>>>>
>>>>> 3)  I believe there is an additional benefit to holding the LNC
>>>>> meeting on Dec. 12-13 that we should consider.  Specifically, the
>>>>> anniversary of the founding of the LP takes place on Dec. 11. Perhaps we
>>>>> could hold a Libertarian Party celebration/fundraiser on the evening of
>>>>> Friday, Dec. 11 at the hotel.  Indeed, assuming that there are no FEC (or
>>>>> State of Florida) problems, we may be able to conduct a joint LP/LP
>>>>> Florida/LP local Orlando organization celebration that evening.  In any
>>>>> event, we may be able to organize some type of celebration at the hotel
>>>>> that provides an additional incentive for the hotel to give us a favorable
>>>>> rate for a Dec. 12-13 meeting.
>>>>>
>>>>>     As always, thanks for your work for liberty; as always, thanks for
>>>>> considering my comments.  I look forward to seeing you next month.
>>>>>
>>>>>     Take care,
>>>>>     Jim
>>>>>
>>>>>     James W. Lark, III
>>>>>     Advisor, The Liberty Coalition
>>>>>     University of Virginia
>>>>>
>>>>>     Region 5 Representative, Libertarian National Committee
>>>>> -----
>>>>>
>>>>>
>>>>> On 6/16/2015 9:56 AM, Nicholas Sarwark wrote:
>>>>>
>>>>>> All,
>>>>>>
>>>>>> Vicki Kirkland has been in contact with the Rosen Centre, the site of
>>>>>> our May 2016 convention, about the possibility of having an LNC
>>>>>> meeting there in advance of the convention.  This would allow the many
>>>>>> members of the committee (myself included) who have not been to the
>>>>>> venue to see it prior to this coming May.
>>>>>>
>>>>>> In her discussions with the hotel, they have offered a $95/night room
>>>>>> rate for the weekend of November 14-15, but indicated that the only
>>>>>> weekends they could make that rate available would be that one and the
>>>>>> weekend immediately following Thanksgiving (November 28-29).  After
>>>>>> that point, the hotel is in holiday season and the rates go up.
>>>>>>
>>>>>> Before we have a mail ballot on the issue, I'd like to put it out to
>>>>>> the list for a discussion of the pros and cons of the proposed date
>>>>>> and venue versus any alternatives.
>>>>>>
>>>>>> -Nick
>>>>>>
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>>>>>>
>>>>>
>>>>>
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>>>>>
>>>>
>>>>
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>>
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>
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