[Lnc-business] LNC rules for electronic meetings

Alicia Mattson agmattson at gmail.com
Wed Sep 21 19:55:07 EDT 2016


As directed by the national bylaws, the LNC has adopted some rules
regarding the conduct of business via electronic meeting.  These are found
in Policy Manual Section 1.02.7 and are copied below.

LNC members/alternates AND ALSO ANY MEETING GUESTS should read the meeting
rules.  Guests need to alter the way they sign into the meeting so as to
group themselves in the guest area of the participant list.

The entire Policy Manual can be found on our website in the LNC meeting
archive at:  http://www.lp.org/leadership/lnc-meeting-archives


7) Electronic Meetings


a)      The term “electronic meeting” within these electronic meeting rules
shall be construed to include teleconferences and videoconferences.



b)      The term “committee” within these electronic meeting rules shall be
construed to include both the LNC (as the board of the Libertarian Party)
as well as committees.



c)      All videoconferences will be conducted via the Adobe Connect
(Citrix) service, hereinafter referred to as Adobe Connect.



d)      Electronic meetings may be called by either:

·        The committee Chair, or

·        1/3 of the committee members or 2 committee members, whichever is
greater.

However, the call of an electronic meeting can be canceled if a majority of
the committee members email a cancellation request to the entire committee
prior to the scheduled time of the meeting.



e)      Each committee member calling for an electronic meeting must do so
by emailing the entire committee and specifying the date of the meeting,
time of the meeting, and the topic(s) to be addressed.  Meetings must be so
called no fewer than 2 days in advance for committees with fewer than 10
members, or 7 days in advance for committees with 10 or more members.  These
time limits do not apply to the LNC's Executive Committee, the LNC's
Advertising and Publications Review Committee, or the Judicial Committee.



f)        For electronic LNC meetings, messages calling or vetoing a
meeting must be sent on the LNC-Business email list.



g)      When a sufficient number of people have issued a call for an
electronic meeting, the committee Chair or Secretary shall issue a notice
of the meeting to each member and alternate of the committee.  In addition
to the standard notice content, the meeting notice shall describe how to
participate in the meeting.



h)      Each participant must provide his own equipment and connectivity,
including but not limited to any computer, internet access, web camera,
microphone, earphones, or telephone.  Members and alternates have the right
to participate in an electronic meeting by telephone, however they should
use a computer connection if feasible so as to be able to more fully use
the Adobe Connect features.  The organization is not responsible for
providing a central location for physical attendance of an electronic
meeting.  For face-to-face meetings, electronic participation is not
allowed.



i)        Each participant must accurately identify himself by name when
joining the meeting.  Videoconference participants other than members or
alternates of the committee must precede their sign-in name with “zz” so as
to group them at the end of the alphabetical participant list.



j)        Electronic meeting participants must try to eliminate, as much as
possible, background noise, echoes, and call waiting interruptions.
Participants
shall not place their telephone connection on hold if the system has music
or messages playing while in that mode.



k)      All participants legally consent to having the meetings recorded,
should the committee opt to do so.



l)        Electronic meetings are special meetings such that only the
topics listed in the call of the meeting may be considered during the
meeting.



m)    For original main motions, the committee Chair or Secretary shall
document the time at which the vote tally was announced.  A person eligible
to vote who was present during the debate of the motion but who lost his
connection to the meeting may still reconnect to the meeting and cast his
vote on the motion no more than 5 minutes after the announcement of the
vote tally.



n)      If the committee permits, participants other than members or
alternates of the committee may observe videoconferences using Adobe
Connect (and not by a toll-free number) with their web cameras off and
their microphones muted.



o)      The LNC Secretary shall promulgate these rules to all
members/alternates of each committee upon notice of their election or
appointment.
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