[Lnc-business] details for electronic mail ballots

Wed Jun 29 09:22:16 EDT 2016

I will help as well.

Joshua A. Katz
Westbrook CT Planning Commission (L in R seat)

On Wed, Jun 29, 2016 at 8:23 AM, Caryn Ann Harlos <carynannharlos at gmail.com>
wrote:

> I will help/participate.
>
> Caryn Ann
>
>
> On Wednesday, June 29, 2016, Brett Bittner <brett at brettbittner.com> wrote:
>
>> As a new Rep with a term as an Alternate under my belt, I'd like to help.
>>
>> Also, I'm on FB, so a group there makes sense to me.
>>
>> Brett
>>
>> **This message sent from my phone. Please excuse any typos.
>> On Jun 29, 2016 07:48, "Sam Goldstein" <goldsteinatlarge at gmail.com>
>> wrote:
>>
>>> David,
>>>
>>> I'd be willing to help.  Why don't we set up a small Facebook group for
>>> discussion and document exchange.  Assuming
>>> everyone interested in working on this project is on FB.
>>>
>>> Sam
>>>
>>> Sam Goldstein
>>> Libertarian National Committee
>>> Member at Large
>>> 8925 N Meridian St, Ste 101
>>> Indianapolis IN 46260
>>> 317-850-0726 Phone
>>> 317-582-1773 Fax
>>>
>>> On Wed, Jun 29, 2016 at 3:12 AM, David Demarest <
>>> dpdemarest at centurylink.net> wrote:
>>>
>>>> Whitney, we may want to take this project off-line. I suggest that we
>>>> start with developing an orientation process for new regional reps and
>>>> alternates since the other LNC positions appear to be more completely
>>>> defined in existing documentation.
>>>>
>>>>
>>>>
>>>> I will be glad to take the lead but as a newbie I would like
>>>> suggestions from Sam, Caryn and any others interested on an appropriate way
>>>> to tackle this relatively small project.
>>>>
>>>>
>>>> Any others interested?
>>>>
>>>>
>>>>
>>>> ~David Pratt Demarest
>>>>
>>>> Region 6 Representative, Libertarian National Committee
>>>>
>>>> *DPDemarest at centurylink.net*
>>>>
>>>> David.Demarest at firstdata.com
>>>>
>>>> Cell:      402-981-6469
>>>>
>>>> Home: 402-493-0873
>>>>
>>>> Office: 402-222-7207
>>>>
>>>>
>>>>
>>>> *From:* Lnc-business [mailto:lnc-business-bounces at hq.lp.org] *On
>>>> Behalf Of *Whitney Bilyeu
>>>> *Sent:* Tuesday, June 28, 2016 7:44 PM
>>>>
>>>> *To:* lnc-business at hq.lp.org
>>>> *Subject:* Re: [Lnc-business] details for electronic mail ballots
>>>>
>>>>
>>>>
>>>> Sure!  Who's taking the lead, and when do we start?
>>>>
>>>> Whitney
>>>>
>>>> On Jun 28, 2016 7:12 PM, "David Demarest" <dpdemarest at centurylink.net>
>>>> wrote:
>>>>
>>>> Whitney, would you like to help design and implement a LNC new member
>>>> orientation process?
>>>>
>>>>
>>>>
>>>> ~David Pratt Demarest
>>>>
>>>> Region 6 Representative, Libertarian National Committee
>>>>
>>>>
>>>>
>>>> *From:* Lnc-business [mailto:lnc-business-bounces at hq.lp.org] *On
>>>> Behalf Of *Whitney Bilyeu
>>>> *Sent:* Tuesday, June 28, 2016 12:30 PM
>>>> *To:* lnc-business at hq.lp.org
>>>> *Subject:* Re: [Lnc-business] details for electronic mail ballots
>>>>
>>>>
>>>>
>>>> I would appreciate an orientation.
>>>>
>>>> Whitney Bilyeu
>>>> LNC Region 7 Rep
>>>>
>>>> On Jun 27, 2016 7:47 AM, "David Demarest" <dpdemarest at centurylink.net>
>>>> wrote:
>>>>
>>>> Alicia, good point. Most of my concerns would be alleviated by Sam’s
>>>> proposal for a brief post-convention LNC orientation session for new
>>>> members supplemented by a simple informal handout with helpful suggestions
>>>> such as yours below.
>>>>
>>>>
>>>>
>>>> While helpful clarifications and guidance do not necessarily require
>>>> formal documentation changes, simple informal guidance handouts and new
>>>> member orientation are obviously a smart and effective approach to convey
>>>> the institutional knowledge grease necessary to maintain a smooth running
>>>> organization, including our region-to-LNC communication channel value add
>>>> to the LNC. I would be glad to help develop and implement an informal
>>>> guidance process for new LNC members.
>>>>
>>>>
>>>>
>>>> ~David Pratt Demarest
>>>>
>>>> Region 6 Representative, Libertarian National Committee
>>>>
>>>>
>>>>
>>>> *From:* Lnc-business [mailto:lnc-business-bounces at hq.lp.org] *On
>>>> Behalf Of *Alicia Mattson
>>>> *Sent:* Sunday, June 26, 2016 9:08 PM
>>>> *To:* lnc-business at hq.lp.org
>>>> *Subject:* Re: [Lnc-business] details for electronic mail ballots
>>>>
>>>>
>>>>
>>>> DD>> On a similar but separate subject, at your convenience when your
>>>> schedule is not so crazy, I would appreciate receiving similar instructions
>>>> and procedures excerpted from the bylaws or elsewhere in LNC documentation
>>>> that  clearly delineates the roles and responsibilities of regional
>>>> representatives and their alternates.
>>>>
>>>> I'm going to take the "teach a man to fish" approach rather than the
>>>> "give a man a fish" approach.  Both the published copy of the bylaws and
>>>> the policy manual are text-searchable.  CTRL-F, search for "region", and
>>>> what you find is what we've got.
>>>>
>>>> -Alicia
>>>>
>>>> .
>>>>
>>>>
>>>>
>>>> On Sun, Jun 26, 2016 at 6:33 AM, David Demarest <
>>>> dpdemarest at centurylink.net> wrote:
>>>>
>>>> Alicia – Thank you for very clear and unambiguous instructions and
>>>> procedures on LNC email balloting – very helpful to us newcomers on the
>>>> board!
>>>>
>>>>
>>>>
>>>> On a similar but separate subject, at your convenience when your
>>>> schedule is not so crazy, I would appreciate receiving similar instructions
>>>> and procedures excerpted from the bylaws or elsewhere in LNC documentation
>>>> that  clearly delineates the roles and responsibilities of regional
>>>> representatives and their alternates. With Caryn Ann Harlos’ help, I see
>>>> some of region structure mechanical details. However, I have not been able
>>>> to locate any LNC documentation that spells out regional representative and
>>>> alternate roles and responsibilities.
>>>>
>>>>
>>>>
>>>> Caryn Ann and I have discussed a possible default description of
>>>> regional representative and alternate roles and responsibilities. I submit
>>>> the following for discussion:
>>>>
>>>>
>>>>
>>>> LNC regional representatives and alternates who serve at the pleasure
>>>> of the region member state chairs are encouraged to provide a transparent
>>>> channel that facilitates mutually supportive communication between the LNC
>>>> and officers and members of the regional state organizations. Actual
>>>> regional organization policies are left to the discretion of and agreement
>>>> between the member state chairs and their regional representatives and
>>>> alternates.
>>>>
>>>>
>>>>
>>>> Question: Should the above be offered as a motion or as an amendment to
>>>> the bylaws? If a motion is appropriate, in addition to Caryn, are there two
>>>> more board members that would like to co-sponsor such a motion following
>>>> discussion and revisions?
>>>>
>>>>
>>>>
>>>> Thoughts?
>>>>
>>>>
>>>>
>>>> *Celebrate Life, Set the Bar High and LIVE FREE!*
>>>>
>>>>
>>>>
>>>> ~David Pratt Demarest
>>>>
>>>> Secretary, Nebraska Libertarian State Central Committee
>>>>
>>>> Region 6 Representative, Libertarian National Committee
>>>>
>>>> Secretary at LPNE.org
>>>>
>>>> David.Demarest at LP.org
>>>>
>>>> DPDemarest at centurylink.net
>>>>
>>>> David.Demarest at firstdata.com
>>>>
>>>> http://www.LPNE.org <http://www.lpne.org/>
>>>>
>>>> http://www.LP.org <http://www.lp.org/>
>>>>
>>>> Cell:      402-981-6469
>>>>
>>>> Home: 402-493-0873
>>>>
>>>> Office: 402-222-7207
>>>>
>>>>
>>>>
>>>> *From:* Lnc-business [mailto:lnc-business-bounces at hq.lp.org] *On
>>>> Behalf Of *Alicia Mattson
>>>> *Sent:* Sunday, June 26, 2016 4:35 AM
>>>> *To:* lnc-business <lnc-business at lp.org>
>>>> *Subject:* [Lnc-business] details for electronic mail ballots
>>>>
>>>>
>>>>
>>>> Bylaws Article 13 authorizes our electronic mail ballots as follows:
>>>>
>>>> Boards and committees may transact business by electronic mail. The
>>>> chair or secretary shall send out electronic mail ballots on any question
>>>> submitted by the chair or cosponsored by at least 1/5 of the members of the
>>>> board or committee. The period for voting on a question shall remain open
>>>> for ten days, unless all members have cast votes, or have stated an
>>>> intention to abstain or be absent during the voting period, by electronic
>>>> mail to the entire board or committee. Votes from alternates will be
>>>> counted, in accordance with previously defined ranked order, in the absence
>>>> of the corresponding committee member(s). The outcome of each motion shall
>>>> be announced promptly and recorded in the minutes of the next meeting. The
>>>> number of votes required for passage of any motion shall be the same as
>>>> that required during a meeting. Motions dispensed through electronic mail
>>>> ballots satisfy the requirement of giving previous notice.
>>>>
>>>>
>>>>
>>>> We have 17 members of the board.  The chair may submit an electronic
>>>> mail ballot, or 1/5 of the members of the board (4) may co-sponsor an
>>>> electronic mail ballot.
>>>>
>>>> The policy manual has some other provisions regarding electronic mail
>>>> ballots:
>>>>
>>>> ------------------------------
>>>>
>>>> Section 1.02.6 (regarding what is required to be in the minutes):
>>>>
>>>> The following aspects of each mail ballot conducted since the prior
>>>> meeting and reported by the Secretary at that meeting:
>>>>
>>>> o the complete text of the motion,
>>>>
>>>> o the names of the co-sponsors,
>>>>
>>>> o the dates of the initiation and completion of the balloting, and
>>>>
>>>> o the roll of those voting on the motion.
>>>>
>>>>
>>>> Section 1.04.1:  Electronic mail ballots shall not include an
>>>> accompanying argument for or against passage of the motion. Notification of
>>>> an electronic mail ballot shall be made by the Secretary by electronic
>>>> mail. An LNC Member may change his or her vote on an electronic mail
>>>> ballot, provided that the change is received by the Secretary by the
>>>> deadline for return of ballots.
>>>>
>>>>
>>>>
>>>> Section 2.07.4:  The Secretary shall report the results of electronic
>>>> mail ballots at each LNC meeting immediately following those ballots.
>>>> ------------------------------
>>>>
>>>> I don't wait until the next meeting to tell you how the vote turned
>>>> out, as you might wonder from 2.07.4.  I go ahead and report the results
>>>> shortly after the voting period.  They are also reported at the next LNC
>>>> meeting.
>>>>
>>>>
>>>>
>>>> When does voting end on an electronic mail ballot?
>>>>
>>>> The bylaws say that the voting remains open for 10 days (unless
>>>> shortened by everyone voting/abstaining early).  What time of day on the
>>>> final day does voting end?  If I send it at 5:17pm, does it end at 5:17pm
>>>> on the 10th day?  Perhaps.  Or is it the generic sense of the day, as in
>>>> 11:59pm on Thursday is still only one day after 9:15am on Wednesday?  What
>>>> has worked well in past terms is to give the most generous interpretation
>>>> of the voting deadline of 11:59:59pm.  Then members don't have to remember
>>>> what time of day each mail ballot ends.  It always ends at midnight on the
>>>> 10th day after it is sent.
>>>>
>>>> Midnight in which time zone?  In the past I have used Pacific Time
>>>> Zone, as it is my time zone and it also gives a generous interpretation.
>>>> It doesn't matter to me all that much which one we pick, so long as we set
>>>> a standard that everyone knows.  Consistency is the main desired feature.
>>>> Unless the LNC feels inclined to say differently, I will continue to use
>>>> Pacific Time Zone for the deadlines.
>>>>
>>>> How do you co-sponsor an email ballot?
>>>>
>>>> After someone sends a message to the list requesting co-sponsors, just
>>>> reply to that message with a blatantly clear indication like "I will
>>>> co-sponsor this."  Don't leave me guessing and interpreting with phrases
>>>> like "This is a good idea" or "I support this".  I will not interpret such
>>>> phrases as co-sponsorships.  Use the magic word "co-sponsor" to remove all
>>>> doubt.
>>>>
>>>>
>>>>
>>>> How do you vote?
>>>>
>>>> After a sufficient number of co-sponsors have been identified, I will
>>>> send a message announcing the start of the 10-day voting period with all
>>>> the necessary details.
>>>>
>>>>
>>>>
>>>> I use a fixed pattern for the subject lines when I sent email ballots.
>>>> That makes it easier to find them in your email history.  I'll number each
>>>> email ballot with first the year, then a number indicating the year-to-date
>>>> count of email ballots.  The first email ballot of this year will be
>>>> 2016-01, for example.  The prior term's LNC did not conduct any email
>>>> ballots in 2016, so that numbering won't duplicate anything from the past.
>>>>
>>>> To vote, simply reply to that email thread with your vote.
>>>>
>>>> Make your vote very clear, as in, "I vote yes", or "I vote no".
>>>>
>>>> Do not use phrases that are subject to interpretation, or have
>>>> contingencies like "I vote yes if this means X but no if it means Y".  If
>>>> you say "you have my support", I do not interpret that as a vote, but as
>>>> debate.
>>>>
>>>> Please do not embed your vote inside of other extensive commentary, as
>>>> that increases the chances that I will overlook your vote.
>>>>
>>>> Please put your vote as the first thing in your email message.  The
>>>> cleanest option is to put nothing else in your message except for the vote,
>>>> though if you must include debate on the motion to explain yourself, make
>>>> your vote the first thing in the message.
>>>>
>>>> -Alicia
>>>>
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Lnc-business mailing list
>>>> Lnc-business at hq.lp.org
>>>> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>>>>
>>>>
>>>>
>>>>
>>>> _______________________________________________
>>>> Lnc-business mailing list
>>>> Lnc-business at hq.lp.org
>>>> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>>>>
>>>>
>>>> _______________________________________________
>>>> Lnc-business mailing list
>>>> Lnc-business at hq.lp.org
>>>> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>>>>
>>>>
>>>> _______________________________________________
>>>> Lnc-business mailing list
>>>> Lnc-business at hq.lp.org
>>>> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>>>>
>>>>
>>>
>>> _______________________________________________
>>> Lnc-business mailing list
>>> Lnc-business at hq.lp.org
>>> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>>>
>>>
>
> --
> In Liberty,
> Caryn Ann Harlos
> Region 1 Representative
> (Alaska, Arizona, Colorado, Hawaii, Kansas, Montana, Utah, Wyoming,
> Washington)
> Caryn.Ann.Harlos at LP.org
>
>
> _______________________________________________
> Lnc-business mailing list
> Lnc-business at hq.lp.org
> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>
>
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