[Lnc-business] Motion:

[Ken Moellman]

The following is a motion seeking a sponsor and co-sponsors, to create
the Historic Preservation Committee, tasked with preserving and
publishing all historical documents of the Party.

Add a line item to chart in subsection 1 of section 1.03 of the Policy
Manual, which reads (column name in italics):

_(Committee name)_ Historic Preservation Committee
_(Size)_ Two (2) LNC Members or Alternates, plus up to five (5) non-LNC
members. 
_(Member Selection)_ LNC Members or Alternates selected by LNC. Non-LNC
members selected by the committee, which shall be accepted unless
objected to by a majority of the LNC within 14 days of notification. 
_(Chair Selection)_ * Committee Selected

Create a new subsection under section 2.02 of the Policy Manual, which
reads:

x) Historic Preservation Committee

The goal of the Historic Preservation Committee is to preserve
historical documents of the party. To that end, the committee shall:
1. With the assistance of staff and the Secretary, maintain all physical
historic information in a safe and climate controlled environment. Any
costs for document storage shall be presented to the LNC and shall be
accepted unless objected to by the majority of the entire LNC within 14
days.
2. With the assistance of staff and the Secretary, collect all public
electronic records.
3. With the assistance of the IT Committee and staff, provide and
maintain a permanent public document archive in the form of a
publicly-viewable website which is separate from the Party's primary
website.
4. Make a good faith effort to preserve and publish all historical
documents, and transform physical documents into electronic format
toward that end.
5. Vote to recommend the destruction of any original document, or
document for which no other copy is available. No such document shall be
destroyed without the consent of the LNC, as outlined in Section
2.07(x).
6. At each LNC meeting, present a summary of physical document
preservation mechanisms currently being utilized, and the number of
documents preserved in electronic format.
7. Ensure that any document that would qualify for discussion under the
rules of executive session for the LNC, as outlined under Section
1.02(5), remains private until such time that the Executive Committee,
or the entire LNC, meeting in executive session, votes in the
affirmative to make that information public.
8. Within one business day, inform the LNC of any committee
appointments.
9. Publicly announce and permit a public audience for all meetings,
other than those meetings held for the explicit purpose of discussing
historic items that would qualify for Executive Session. 

Nothing listed in the responsibilities, powers, or scope of this
Committee shall be construed to prevent or circumvent the normal
operation of the Party's main website or to interfere in the duties of
the Secretary as mandated by the Party Bylaws or this Policy Manual.

Create a new subsection under section 2.07 of the Policy Manual, which
reads:

(x) All agendas, public meeting minutes, and public records of the Party
shall be made available to the Historic Preservation Committee. No data
shall be deleted or destroyed without a vote in the affirmative by no
less than two-thirds of the entire LNC. 

-- 
Ken C. Moellman, Jr.
LNC Region 3 Alternate Representative
LPKY Judicial Committee 

 
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