[Lnc-business] Requesting help to amend policy manual

[Ken Moellman]

All -

I am looking for help writing up a privacy provision for the policy
manual.  If it's not too late, I'd like to see this adopted at the December
meeting.

This has come to the forefront lately with a number of state affiliates
questioning privacy within the shared email system.  While I have assured
them that no one is really bored enough to read all of their email, I do
think it would be wise to implement a common-sense policy to put affiliates
at ease.

That said, I'm also very busy right now and I don't have a lot of time to
write such a policy, or figure out where in the policy it would go.  It may
need to be its own section, under "shared services" or it might be
incorporated into personnel, or maybe something else.  I'm not sure.

I do have some criteria that should be incorporated:

* The policy should apply to staff, contractors, and volunteers.
* Access to private materials should require the signing of a
Non-Disclosure Agreement, with enforceable ramifications for violation.
* Granting access should be in written form, by either the user themselves
or by the state chair (or other authority?)
* Access requests should be logged, and a record of those requests made
available to the user and/or the state party.


Ken
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