[Lnc-business] Email Ballot 2017-06: Move Archive Records to CO

[Starchild]

	I agree with Alicia about the need for the budget increase requiring LNC approval, so I'm glad that approval is being sought.

	But why would the materials need to be sent back to Alexandria after they're moved to Colorado for scanning? There's nothing that says the LP's historical materials have to be stored in the same city or state where our office is located. They aren't being stored in the office anyway. 

	Alicia's point about the LNC term expiring appears to be an allusion to the LNC Policy Manual (https://www.lp.org/wp-content/uploads/2016/07/LNC_Policy_Manual_Adopted_2016-12-11.pdf ), which states on page 16:

"With the exception of the Convention Oversight Committee, the terms of office of all project managers, committee chairs, and committee members shall expire with the administration that appoints them, or when their successors are chosen, whichever occurs first."

	I tend to think that is a good rule, and should probably be part of the LP Bylaws, not the Policy Manual, because it is a limit on LNC power – in essence mandating term limits for members of LNC-created subcommittees. However this rule does not mean the committee's work shouldn't be undertaken unless it can be finished within that time frame. There's nothing to stop the next LNC from reappointing current members of the Historical Preservation Committee, or new members who can continue its work in Colorado. 

	Regarding what's worth preserving, I like to think that people's signatures on Libertarian Party membership forms will someday be of historic value – that someday, people will be excited to find out that one of their ancestors was an early supporter of libertarianism in an era when the world was still mired in statism.

	I am not crazy about the wording of the motion budgeting as much as $5000, since I think we ought to be able to get the records moved for a lot less than that – I don't support paying staff wages on top of motels and meals if we can find a qualified volunteer or person willing to drive the UHaul for less than it would cost to have a staffer do it. 

	However I am voting yes on the basis of supporting the LPedia wiki project and preservation of LP historical records – preserving our history should help keep us a strongly libertarian Libertarian Party – and trusting that committee chair Caryn Ann Harlos will endeavor to spend the party's money frugally. 

Love & Liberty,
                                     ((( starchild )))
At-Large Representative, Libertarian National Committee
                                  (415) 625-FREE
                                    @StarchildSF


On Mar 24, 2017, at 1:43 AM, Alicia Mattson wrote:

> I understand that this is an attempt to be practical, but I still have some concerns.
> 
> Regarding Daniel Hayes' previous comments that the ED could just do this, I disagree.  The LNC had set a particular budget for this project, and the ED is limited to 110% of that budget.  A doubling of the budget requires LNC approval.
> 
> Keep in mind that if it takes $5,000 to move it to Colorado, it will at some point take another $5,000 to move it back to Virginia.
> 
> Besides the "hit by a truck" scenario that Mr. Demarest already noted, there's also the reality that none of us can be certain that we will be on the LNC next term.  If we're talking about a large enough volume that it takes a 20' UHaul truck to move it, is it realistic to think that amount of material can be organized and scanned before the end of the term next June?  Is it overkill to send this kind of volume?
> 
> Having spent some time digging through these materials a few years ago, I know there are a LOT of boxes of old membership forms with hand-written signatures on the membership certification.  I don't imagine those going online for the world to see, so why ship 50 boxes to Colorado and back?
> 
> I don't recall a terribly high percentage of those files being things that are of historical value that would belong in an online archive.  Some of it was, but much was not.  Old invoices and vendor contracts.  Miscellaneous contents of the desk drawers of former employees.  Is there really enough historical material to fill a UHaul?
> 
> I think the materials with historical value could easily be shipped via commercial carrier for much less than $10k round trip plus the employee cost to drive it to Colorado.
> 
> -Alicia
> 
> 
> 
> On Fri, Mar 24, 2017 at 1:02 AM, Alicia Mattson <agmattson at gmail.com> wrote:
> We have an electronic mail ballot.
> 
> Votes are due to the LNC-Business list by April 3, 2017 at 11:59:59pm Pacific time.
>  
> Co-Sponsors:  Harlos, Hayes, Bittner, Demarest
> 
> Motion: 
> 
> Move to budget an additional $5,000 (budget line 90) to relocate the historical records in the Duke Street basement and in the off-site storage facility to a location in Colorado to be determined by Historical Preservation Committee Chair.  The facility will be paid by for and under the control of the LNC and will be obtained at a cost equal or less to the price paid for the similar facility in Virginia.  The Executive Director will be directed to send out up to two fundraising emails to cover this expense and the prior budgeted Historical Committee expense (credit to budget line 25).
> 
> -Alicia
> 
> 
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