[Lnc-business] Instructions for LNC Electronic Meeting - Friday, 02/02/18 @ 9:00 p.m. Eastern

Alicia Mattson alicia.mattson at lp.org
Sun Jan 28 01:56:02 EST 2018


Below (and attached) is the information needed for participating in the
meeting.  Please actually READ this material in advance, not just skim it
two minutes prior to the meeting.

-Alicia

-----------------------------------------------------------------------

*What*:  Electronic Meeting of the Libertarian National Committee

*When*:  Friday, 02/02/18 6:00 PM Pacific / 9:00 PM Eastern

*Purpose*:  to consider the motions for censure and suspension of the Vice
Chairman

To join the meeting:
*https://lp.adobeconnect.com/lnc/ <https://lp.adobeconnect.com/lnc/>*

Adobe Connect will need to install a browser add-on before you can join the
meeting.  If your computer prompts you to give permission for the
installation, you will need to allow it.  Some users may need to close and
then re-open their browsers after installation of the add-on before you
will be able to successfully enter the meeting room.

When joining the meeting, each person should reference the instructions in
the attached PDF, which explain that you should *sign into the meeting as a
guest* and then *run the audio setup wizard* to select which microphone to
use and test audio input/output levels.

If you have never attended an Adobe Connect meeting before, test your
connection and software in advance here:
*https://lp.adobeconnect.com/common/help/en/support/meeting_test.htm
<https://lp.adobeconnect.com/common/help/en/support/meeting_test.htm>*

-----------------------------------------------------------------------

For visitors:

Meeting visitors are responsible for complying with the following policies
adopted by the LNC:

Policy Manual Section 1.02.4 says:

"LNC meetings are open to Party members, except while in Executive Session.
However, participation is not permitted except by majority vote of the
committee."

Policy Manual Section 1.02.7 pertaining to Electronic Meetings contains the
following provisions that are particularly relevant to visitors:

i)  Each participant must accurately identify himself by name when joining
the meeting.  *Videoconference participants other than members or
alternates of the committee must precede their sign-in name with “zz” so as
to group them at the end of the alphabetical participant list.*

j)  Electronic meeting participants must try to eliminate, as much as
possible, background noise, echoes, and call waiting interruptions.
Participants shall not place their telephone connection on hold if the
system has music or messages playing while in that mode.

k)  All participants legally consent to having the meetings recorded,
should the committee opt to do so.

 n)  If the committee permits, participants other than members or
alternates of the committee may observe videoconferences using Adobe
Connect (and not by a toll-free number) *with their web cameras off and
their microphones muted*.

-----------------------------------------------------------------------

For LNC members/alternates only:

*Teleconference Backup Option*.  As explained below, joining by computer
videoconference is the best way to fully participate.  If circumstances
mean that you need to participate via telephone instead of via
videoconference, you need to contact me *in advance* of the meeting so that
I can:

1)  provide you with the dial-in number, and
2)  configure the videoconference to connect to the teleconference before
the meeting starts

There are several drawbacks to just using the telephone connection, so
participation via internet is strongly encouraged.  Phone participants
can't raise a silent electronic hand to request recognition to speak.  They
just have to interrupt someone to let the chair know they want to speak.  We
use electronic status indicators to vote, so if someone is on the phone, we
have to remember to get their vote verbally while others vote
electronically.  Phone users can't see chat messages from others.  They
can't see whose hands are raised.  They can't see any materials displayed
on the screen.  You do miss information if you're telephone only, so please
join via web if at all possible.

*Special Rules*.  The LNC’s rules for electronic meetings can be found in
Policy Manual Section 1.02.7, and you should review them prior to the
meeting.

*Equipment*.  To fully participate by web with both video and audio in an
electronic meeting, you need the following:

1)  a computer with high-speed internet access, with the aforementioned web
browser add-in installed, and with your software versions tested and
approved at the link in the meeting invitation above.  If you have a slow
connection (like a cell tower) the audio/video may cut in and out for you.

2)  a webcam to transmit your video.  It is possible to participate without
a webcam, so long as you have a separate microphone.  Even if you have a
webcam, you're not obligated to turn on your video transmission if you're
in your pajamas, or it's bogging down your internet connection, etc.  You
can turn on your microphone and your webcam independently in the Adobe
Connect meeting room.  You can still use the microphone on your webcam even
if your video feed is off.

3)  a microphone to transmit your audio when you speak.  Most webcams have
microphones built in, and that will work just fine.  If yours is a
video-only webcam, then you need a separate microphone plugged into the
microphone jack on your computer.

4) It is *VERY IMPORTANT* that you use earbuds or headphones plugged into
your computer's headphone jack to listen to the meeting.  Yes, you can hear
fine through your computer speakers, but the problem is that after the
audio comes out through your speakers, it feeds back in through your open
microphone and re-transmits the audio to other participants, creating an
echo.  Echoes are maddening and disruptive for the other participants.  If
you already have earbuds for a phone or iPod, that will work.  Mine cost a
whopping $5, and they work great.  $5 ones are readily available in the
gadget sections at many types of stores.  You don't have to spend $50 on
fancy headphones.

If you attempt to participate via the web but without either webcam or a
separate microphone, well, you will be able to hear us, but we won't be
able to hear you, and that's a problem.  You would be able to raise your
electronic hand in the meeting, but your only means of communication would
be to send us written messages in the chat window, which we may or may not
notice, and I don't think that's adequate.  If you have neither webcam nor
microphone, you really should use the telephone connection instead, and as
noted above, you must notify me in advance that you need it.

*Mobile Participation*.  Even though it is technically possible to use a
mobile device to join one of these meetings, you are mistaken if you think
you can participate meaningfully while driving down the road in your car
and connecting with your iPhone/iPad.  It's dangerous.  You can't pay
attention to anything shown on the screen, and even the audio won't have
your full attention because you're driving.  Raising your hand, or voting,
or trying to adjust your microphone is the equivalent of texting while
driving.  You're much more likely to lose your connection as your signal is
transferred from one cell tower to another.  Etc.

*Quiet Location*.  You should make arrangements to be in a reasonably quiet
location.  Don't be in a bowling alley or a night club or a grocery store.
Children should be supervised by someone else in another room.  Barking
dogs or other noise-producing pets should be put in another location where
they won't be heard by the rest of us.
-------------- next part --------------
   Below (and attached) is the information needed for participating in the
   meeting.  Please actually READ this material in advance, not just skim
   it two minutes prior to the meeting.
   -Alicia
   -----------------------------------------------------------------------
   What:  Electronic Meeting of the Libertarian National Committee
   When:  Friday, 02/02/18 6:00 PM Pacific / 9:00 PM Eastern
   Purpose:  to consider the motions for censure and suspension of the
   Vice Chairman
   To join the meeting:
   [1]https://lp.adobeconnect.com/lnc/
   Adobe Connect will need to install a browser add-on before you can join
   the meeting.  If your computer prompts you to give permission for the
   installation, you will need to allow it.  Some users may need to close
   and then re-open their browsers after installation of the add-on before
   you will be able to successfully enter the meeting room.
   When joining the meeting, each person should reference the instructions
   in the attached PDF, which explain that you should sign into the
   meeting as a guest and then run the audio setup wizard to select which
   microphone to use and test audio input/output levels.
   If you have never attended an Adobe Connect meeting before, test your
   connection and software in advance here:
   [2]https://lp.adobeconnect.com/common/help/en/support/meeting_test.htm
   -----------------------------------------------------------------------
   For visitors:
   Meeting visitors are responsible for complying with the following
   policies adopted by the LNC:
   Policy Manual Section 1.02.4 says:
   "LNC meetings are open to Party members, except while in Executive
   Session. However, participation is not permitted except by majority
   vote of the committee."
   Policy Manual Section 1.02.7 pertaining to Electronic Meetings contains
   the following provisions that are particularly relevant to visitors:
   i)  Each participant must accurately identify himself by name when
   joining the meeting.  Videoconference participants other than members
   or alternates of the committee must precede their sign-in name with
   “zz” so as to group them at the end of the alphabetical participant
   list.
   j)  Electronic meeting participants must try to eliminate, as much as
   possible, background noise, echoes, and call waiting interruptions.
   Participants shall not place their telephone connection on hold if the
   system has music or messages playing while in that mode.
   k)  All participants legally consent to having the meetings recorded,
   should the committee opt to do so.
    n)  If the committee permits, participants other than members or
   alternates of the committee may observe videoconferences using Adobe
   Connect (and not by a toll-free number) with their web cameras off and
   their microphones muted.
   -----------------------------------------------------------------------
   For LNC members/alternates only:
   Teleconference Backup Option.  As explained below, joining by computer
   videoconference is the best way to fully participate.  If circumstances
   mean that you need to participate via telephone instead of via
   videoconference, you need to contact me in advance of the meeting so
   that I can:
   1)  provide you with the dial-in number, and
   2)  configure the videoconference to connect to the teleconference
   before the meeting starts
   There are several drawbacks to just using the telephone connection, so
   participation via internet is strongly encouraged.  Phone participants
   can't raise a silent electronic hand to request recognition to speak.
   They just have to interrupt someone to let the chair know they want to
   speak.  We use electronic status indicators to vote, so if someone is
   on the phone, we have to remember to get their vote verbally while
   others vote electronically.  Phone users can't see chat messages from
   others.  They can't see whose hands are raised.  They can't see any
   materials displayed on the screen.  You do miss information if you're
   telephone only, so please join via web if at all possible.
   Special Rules.  The LNC’s rules for electronic meetings can be found in
   Policy Manual Section 1.02.7, and you should review them prior to the
   meeting.
   Equipment.  To fully participate by web with both video and audio in an
   electronic meeting, you need the following:
   1)  a computer with high-speed internet access, with the aforementioned
   web browser add-in installed, and with your software versions tested
   and approved at the link in the meeting invitation above.  If you have
   a slow connection (like a cell tower) the audio/video may cut in and
   out for you.
   2)  a webcam to transmit your video.  It is possible to participate
   without a webcam, so long as you have a separate microphone.  Even if
   you have a webcam, you're not obligated to turn on your video
   transmission if you're in your pajamas, or it's bogging down your
   internet connection, etc.  You can turn on your microphone and your
   webcam independently in the Adobe Connect meeting room.  You can still
   use the microphone on your webcam even if your video feed is off.
   3)  a microphone to transmit your audio when you speak.  Most webcams
   have microphones built in, and that will work just fine.  If yours is a
   video-only webcam, then you need a separate microphone plugged into the
   microphone jack on your computer.
   4) It is VERY IMPORTANT that you use earbuds or headphones plugged into
   your computer's headphone jack to listen to the meeting.  Yes, you can
   hear fine through your computer speakers, but the problem is that after
   the audio comes out through your speakers, it feeds back in through
   your open microphone and re-transmits the audio to other participants,
   creating an echo.  Echoes are maddening and disruptive for the other
   participants.  If you already have earbuds for a phone or iPod, that
   will work.  Mine cost a whopping $5, and they work great.  $5 ones are
   readily available in the gadget sections at many types of stores.  You
   don't have to spend $50 on fancy headphones.

   If you attempt to participate via the web but without either webcam or
   a separate microphone, well, you will be able to hear us, but we won't
   be able to hear you, and that's a problem.  You would be able to raise
   your electronic hand in the meeting, but your only means of
   communication would be to send us written messages in the chat window,
   which we may or may not notice, and I don't think that's adequate.  If
   you have neither webcam nor microphone, you really should use the
   telephone connection instead, and as noted above, you must notify me in
   advance that you need it.
   Mobile Participation.  Even though it is technically possible to use a
   mobile device to join one of these meetings, you are mistaken if you
   think you can participate meaningfully while driving down the road in
   your car and connecting with your iPhone/iPad.  It's dangerous.  You
   can't pay attention to anything shown on the screen, and even the audio
   won't have your full attention because you're driving.  Raising your
   hand, or voting, or trying to adjust your microphone is the equivalent
   of texting while driving.  You're much more likely to lose your
   connection as your signal is transferred from one cell tower to
   another.  Etc.
   Quiet Location.  You should make arrangements to be in a reasonably
   quiet location.  Don't be in a bowling alley or a night club or a
   grocery store.  Children should be supervised by someone else in
   another room.  Barking dogs or other noise-producing pets should be put
   in another location where they won't be heard by the rest of us.

References

   1. https://lp.adobeconnect.com/lnc/
   2. https://lp.adobeconnect.com/common/help/en/support/meeting_test.htm
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