[Lnc-business] Email Ballot 2018-06: Add Zoom

[Alicia Mattson]

We have an electronic mail ballot.


*Votes are due to the LNC-Business list by June 2, 2018 at 11:59:59pm
Pacific time.*
*Co-Sponsors:*  Harlos, Goldstein, Demarest, O'Donnell, Van Horn

*Motion:*  Amend Policy Manual Section 1.02.7 Electronic Meetings as
follows:

a) The term “electronic meeting” within these electronic meeting rules
shall be construed to include teleconferences and videoconferences.

b) The term “committee” within these electronic meeting rules shall be
construed to include both the LNC (as the board of the Libertarian Party)
as well as committees.

c) All videoconferences will be conducted via the Adobe Connect (Citrix)
service, hereinafter referred to as Adobe Connect* or via Zoom (zoom.us
<http://zoom.us>).  These two services are hereinafter referred to as
Electronic Meeting Provider(s)*.

[…]

e) Each committee member calling for an electronic meeting must do so by
emailing the entire committee and specifying the date of the meeting, time
of the meeting, *meeting link including the identity of the Electronic
Meeting Provider, *and the topic(s) to be addressed. Meetings must be so
called no fewer than 2 days in advance for committees with fewer than 10
members, or 7 days in advance for committees with 10 or more members. These
time limits do not apply to the LNC's Executive Committee, the LNC's
Advertising and Publications Review Committee, or the Judicial Committee.

[…]

h) Each participant must provide his own equipment and connectivity,
including but not limited to any computer, internet access, web camera,
microphone, earphones, or telephone. Members and alternates have the right
to participate in an electronic meeting by telephone, however they should
use a computer connection if feasible so as to be able to more fully use
the Adobe Connect *Electronic Meeting Provider *features. The organization
is not responsible for providing a central location for physical attendance
of an electronic meeting. For face-to- face meetings, electronic
participation is not allowed.

i) Each participant must accurately identify himself by name when joining
the meeting. Videoconference participants other than members or alternates
of the committee must precede their sign-in name with “zz” *(or the group
administrator shall do so) *so as to group them at the end of the
alphabetical participant list.

[…]

n) If the committee permits, participants other than members or alternates
of the committee may observe videoconferences using Adobe Connect *the
Electronic Meeting Provider *(and not by a toll-free number) with their web
cameras off and their microphones muted.

o) The LNC Secretary shall promulgate these rules to all members/alternates
of each committee upon notice of their election or appointment.

*p) Arrangements for use of the Electronic Meeting Provides must be made
through the LNC Secretary who may be required to be present to administer
the meeting which might limit available days for use.*




-Alicia
-------------- next part --------------
   We have an electronic mail ballot.
   Votes are due to the LNC-Business list by June 2, 2018 at 11:59:59pm
   Pacific time.

   Co-Sponsors:  Harlos, Goldstein, Demarest, O'Donnell, Van Horn
   Motion:  Amend Policy Manual Section 1.02.7 Electronic Meetings as
   follows:
   a) The term “electronic meeting” within these electronic meeting rules
   shall be construed to include teleconferences and videoconferences.
   b) The term “committee” within these electronic meeting rules shall be
   construed to include both the LNC (as the board of the Libertarian
   Party) as well as committees.
   c) All videoconferences will be conducted via the Adobe Connect
   (Citrix) service[DEL: , hereinafter referred to as Adobe Connect :DEL]
   or via Zoom ([1]zoom.us).  These two services are hereinafter referred
   to as Electronic Meeting Provider(s).

   […]
   e) Each committee member calling for an electronic meeting must do so
   by emailing the entire committee and specifying the date of the
   meeting, time of the meeting, meeting link including the identity of
   the Electronic Meeting Provider, and the topic(s) to be addressed.
   Meetings must be so called no fewer than 2 days in advance for
   committees with fewer than 10 members, or 7 days in advance for
   committees with 10 or more members. These time limits do not apply to
   the LNC's Executive Committee, the LNC's Advertising and Publications
   Review Committee, or the Judicial Committee.
   […]
   h) Each participant must provide his own equipment and connectivity,
   including but not limited to any computer, internet access, web camera,
   microphone, earphones, or telephone. Members and alternates have the
   right to participate in an electronic meeting by telephone, however
   they should use a computer connection if feasible so as to be able to
   more fully use the [DEL: Adobe Connect :DEL] Electronic Meeting
   Provider features. The organization is not responsible for providing a
   central location for physical attendance of an electronic meeting. For
   face-to- face meetings, electronic participation is not allowed.
   i) Each participant must accurately identify himself by name when
   joining the meeting. Videoconference participants other than members or
   alternates of the committee must precede their sign-in name with “zz”
   (or the group administrator shall do so) so as to group them at the end
   of the alphabetical participant list.
   […]
   n) If the committee permits, participants other than members or
   alternates of the committee may observe videoconferences using [DEL:
   Adobe Connect :DEL] the Electronic Meeting Provider (and not by a
   toll-free number) with their web cameras off and their microphones
   muted.
   o) The LNC Secretary shall promulgate these rules to all
   members/alternates of each committee upon notice of their election or
   appointment.

   p) Arrangements for use of the Electronic Meeting Provides must be made
   through the LNC Secretary who may be required to be present to
   administer the meeting which might limit available days for use.


   -Alicia

References

   1. http://zoom.us/