[Lnc-business] Request for Co-Sponsors to Amend Policy Manual to Allow Zoom for E-Meetings

[david.demarest at lp.org]

I will co-sponsor.

~David Pratt Demarest
LNC Region 6 Representative

-----Original Message-----
From: Lnc-business <lnc-business-bounces at hq.lp.org> On Behalf Of Sam Goldstein via Lnc-business
Sent: Monday, May 21, 2018 9:22 PM
To: lnc-business at hq.lp.org
Cc: Sam Goldstein <sam.goldstein at lp.org>; Caryn Ann Harlos <carynannharlos at gmail.com>
Subject: Re: [Lnc-business] Request for Co-Sponsors to Amend Policy Manual to Allow Zoom for E-Meetings

I will co-sponsor.

---
Sam Goldstein
Libertarian National Committee
317-850-0726 Cell

On 2018-05-21 21:37, Caryn Ann Harlos via Lnc-business wrote:
> I have attached the proposed language and copy it here.
> 
>    7) Electronic Meetings
> 
>    a)  The term “electronic meeting” within these electronic meeting 
> rules
>    shall be construed to include teleconferences and videoconferences.
> 
>    b)  The term “committee” within these electronic meeting rules 
> shall be
>    construed to include both the LNC (as the board of the Libertarian
>    Party) as well as committees.
> 
>    c)  All videoconferences will be conducted via the Adobe Connect
>    (Citrix) service, [DEL: hereinafter referred to as Adobe Connect, 
> :DEL]
>     or via Zoom ([1]zoom.us).  These two services are hereinafter 
> referred
>    to as Electronic Meeting Provider(s).
> 
>    1.     d)  Electronic meetings may be called by either:
> 
>    ·       The committee Chair, or
> 
>    ·       1/3 of the committee members or 2 committee members, 
> whichever
>    is greater. However, the call of an electronic meeting can be 
> canceled
>    if a majority of the committee members email a cancellation request 
> to
>    the entire committee prior to the scheduled time of the meeting.
> 
>    e)  Each committee member calling for an electronic meeting must do 
> so
>    by emailing the entire committee and specifying the date of the
>    meeting, time of the meeting, meeting link including the identity of
>    the Electronic Meeting Provider, and the topic(s) to be addressed.
>    Meetings must be so called no fewer than 2 days in advance for
>    committees with fewer than 10 members, or 7 days in advance for
>    committees with 10 or more members. These time limits do not apply 
> to
>    the LNC's Executive Committee, the LNC's Advertising and 
> Publications
>    Review Committee, or the Judicial Committee.
> 
>    f)  For electronic LNC meetings, messages calling or vetoing a 
> meeting
>    must be sent on the LNC-Business email list.
> 
>    g)  When a sufficient number of people have issued a call for an
>    electronic meeting, the committee Chair or Secretary shall issue a
>    notice of the meeting to each member and alternate of the committee. 
> In
>    addition to the standard notice content, the meeting notice shall
>    describe how to participate in the meeting.
> 
>    h)  Each participant must provide his own equipment and 
> connectivity,
>    including but not limited to any computer, internet access, web 
> camera,
>    microphone, earphones, or telephone. Members and alternates have the
>    right to participate in an electronic meeting by telephone, however
>    they should use a computer connection if feasible so as to be able 
> to
>    more fully use the [DEL: Adobe Connect :DEL]  Electronic Meeting
>    Provider features. The organization is not responsible for 
> providing a
>    central location for physical attendance of an electronic meeting. 
> For
>    face-to- face meetings, electronic participation is not allowed.
> 
>    i)  Each participant must accurately identify himself by name when
>    joining the meeting. Videoconference participants other than 
> members or
>    alternates of the committee must precede their sign-in name with
>    “zz” (or the group administrator shall do so) so as to group them at
>    the end of the alphabetical participant list.
> 
>    j)  Electronic meeting participants must try to eliminate, as much 
> as
>    possible, background noise, echoes, and call waiting interruptions.
>    Participants shall not place their telephone connection on hold if 
> the
>    system has music or messages playing while in that mode.
> 
>    k)  All participants legally consent to having the meetings 
> recorded,
>    should the committee opt to do so.
> 
>    l)  Electronic meetings are special meetings such that only the 
> topics
>    listed in the call of the meeting may be considered during the 
> meeting.
> 
>    m)  For original main motions, the committee Chair or Secretary 
> shall
>    document the time at which the vote tally was announced. A person
>    eligible to vote who was present during the debate of the motion but
>    who lost his connection to the meeting may still reconnect to the
>    meeting and cast his vote on the motion no more than 5 minutes after
>    the announcement of the vote tally.
> 
>    n)  If the committee permits, participants other than members or
>    alternates of the committee may observe videoconferences using [DEL:
>    Adobe Connect :DEL]  the Electronic Meeting Provider (and not by a
>    toll-free number) with their web cameras off and their microphones
>    muted.
> 
>    o)  The LNC Secretary shall promulgate these rules to all
>    members/alternates of each committee upon notice of their election 
> or
>    appointment.
> 
>    p)  Arrangements for use of the Electronic Meeting Provides must be
>    made through the LNC Secretary who may be required to be present to
>    administer the meeting which might limit available days for use.
>    --
>    In Liberty,
>    Caryn Ann Harlos
>    Region 1 Representative, Libertarian National Committee (Alaska,
>    Arizona, Colorado, Hawaii, Kansas, Montana, Utah, Wyoming,
> Washington)
>    - [2]Caryn.Ann. Harlos at LP.org
>    Chair, LP Historical Preservation Committee
>    Chair, Libertarian National Party Platform Committee
>    Member, Libertarian National Party Bylaws Committee
>    A haiku to the Statement of Principles:
>    We defend your rights
>    And oppose the use of force
>    Taxation is theft
> 
> References
> 
>    1. http://zoom.us/
>    2. mailto:Caryn.Ann.Harlos at LP.org