[Lnc-business] NOTICE OF SPECIAL E-MEETING MARCH 26 9PM-11PM EASTERN

[Alicia Mattson]

Besides the detail of the subject matter, Mr. Goldstein already pointed out
that our policy requires, "Each committee member calling for an electronic
meeting must do so by emailing the entire committee and specifying the date
of the meeting, time of the meeting, meeting link including the identity of
the Electronic Meeting Provider, and the topic(s) to be addressed."

Yet the co-sponsors were obtained based on the topic, but not with the
other details specified.  In the middle of the process the original
requestor said the meeting would be set for 10 days from when the final
sponsor was obtained, at 9-11 pm Eastern on that date.  The final sponsor
was obtained on 03/14, but the call of the meeting is for 12 days later
rather than the 10 days later indicated.  There was no way for Dr. Lark to
know to ask for an earlier time to accommodate his 03/26 schedule conflict
before the meeting call was sent out, given that the information given to
him previously did not suggest 03/26 would be the resulting date.  Even if
it had been set for 10 days rather than 12, the fact that the date was not
locked by the sponsors in advance but was instead a floating relative date
meant that one had to predict when the final sponsor would develop to check
their calendar for conflicts.

This call-to-meeting changes the details after-the-fact.  The real impact
of not following the protocol established by our policy is to interfere
with one member's ability to fully participate.  This sort of thing is
exactly why the policy says the cosponsors must agree to all those details.

-Alicia


On Sun, Mar 15, 2020 at 1:54 AM Alicia Mattson <alicia.mattson at lp.org>
wrote:

> I think the subject matter given in this meeting notice is improperly
> broad.
>
> The initial sponsor of the idea started an email with a subject line
> referring only to "convention" and asked for a meeting to discuss this
> matter.  Mr. Goldstein asked for clarification of what matter.  The
> response was, "our contingency plans and status in light of the pandemic."
>
> That was the given understanding when other LNC members agreed to join the
> call of the meeting.  Yet this meeting notice says the subject is again
> just the very broad "convention" topic, rather than the narrowed answer
> which was given in that email thread.
>
> Some other topics that came up in that email thread go beyond the scope of
> contingency plans and into brainstorming potential bylaws amendments on
> other topics not related to the stated purpose of the meeting.  I am quite
> concerned that stating the topic as "convention" rather than "our
> contingency plans and status in light of the pandemic" could lead to some
> trying to bring those subjects into the meeting, when that was not the
> purpose stated.
>
> I will object to topics other than "our contingency plans and status in
> light of the pandemic" as being outside of the scope of the special meeting.
>
> -Alicia
>
>
> On Sat, Mar 14, 2020 at 5:25 PM Caryn Ann Harlos via Lnc-business <
> lnc-business at hq.lp.org> wrote:
>
>> Here is the Zoom information.  This meeting was sponsored by Hagan,
>> Harlos,
>> Longstreth, Merced, Nekhaila, Phillips, Smith, Van Horn
>>
>> Caryn Ann Harlos is inviting you to a scheduled Zoom meeting.
>>
>> Topic: LNC Special Meeting Re: Convention
>> Time: Mar 26, 2020 09:00 PM Eastern Time (US and Canada)
>>
>> Join Zoom Meeting
>> https://zoom.us/j/239017962
>>
>> Meeting ID: 239 017 962
>>
>> One tap mobile
>> +13126266799,,239017962# US (Chicago)
>> +16465588656,,239017962# US (New York)
>>
>> Dial by your location
>>         +1 312 626 6799 US (Chicago)
>>         +1 646 558 8656 US (New York)
>>         +1 346 248 7799 US (Houston)
>>         +1 669 900 9128 US (San Jose)
>>         +1 253 215 8782 US
>>         +1 301 715 8592 US
>> Meeting ID: 239 017 962
>> Find your local number: https://zoom.us/u/adyM24yilG
>>
>> *  In Liberty,*
>> * Personal Note:  I have what is commonly known as Asperger's Syndrome
>> (part of the autism spectrum).  This can affect inter-personal
>> communication skills in both personal and electronic arenas.  If anyone
>> found anything offensive or overly off-putting (or some other social faux
>> pas) in an actual email, please contact me privately and let me know.  *
>>
>