[Lnc-business] Fwd: Re: [COC 2018-20] number of rooms

Joe Bishop-Henchman joe.bishop-henchman at lp.org
Thu May 28 17:50:04 EDT 2020


Thank you, Sam, I'll pass that along.

Can someone forward along to me the plans you mention in the first 
sentence? That might be a starting point to build from.

JBH

------------
Joe Bishop-Henchman
LNC Member (At-Large)
joe.bishop-henchman at lp.org
www.facebook.com/groups/189510455174837

On 2020-05-28 17:41, Sam Goldstein wrote:
> Joe,
> 
> The answer is that we have plans in place in the event that an entire
> state delegation is unable to travel to Orlando due to travel
> restrictions in their home state.  It does not look like FL travel
> restrictions will be a problem.  Even that would need a 2/3 vote of
> the delegates to approve.
> 
> Otherwise we have not made any plans because what would be be planning
> for?  Who would be allowed to participate remotely and to what extent?
>  Just for voting on ballots and elections?  Complete inclusion in
> every aspect of debate of Platform and Bylaws?  Many delegates have
> stated they are going to make a floor motion to allow remote
> participation with no thought of what it would take to implement.
> That would turn into a complete disaster.
> 
> I'd like to see if the Bylaws Committee can come up with a couple
> different scenarios and take it out of the hands of random delegates.
> Perhaps if that happens we can take a look at implementation.
> Depending on what might pass there might be costs involved?  Who would
> pay for that?  Lots of things to consider and the COC still has an
> entire convention to plan in just a few weeks.
> 
> 
> ---
> Sam Goldstein, At Large Member
> Libertarian National Committee
> 317-850-0726 Cell
> 
> On 2020-05-28 17:27, Joe Bishop-Henchman wrote:
>> Is COC planning for remote participation by delegates who cannot
>> attend? The thread quoted below has one member saying no, while
>> several state chairs say they have been reassured by other COC members
>> that the answer is yes.
>> 
>> JBH
>> 
>> ------------
>> Joe Bishop-Henchman
>> LNC Member (At-Large)
>> joe.bishop-henchman at lp.org
>> www.facebook.com/groups/189510455174837
>> 
>> On 2020-05-28 15:55, Sam Goldstein via Lnc-business wrote:
>>> FYi from someone who has  Chaired multiple LP conventions.
>>> 
>>> ---
>>> Sam Goldstein, At Large Member
>>> Libertarian National Committee
>>> 317-850-0726 Cell
>>> 
>>> -------- Original Message --------
>>> 
>>>  		SUBJECT:
>>>  		Re: [COC 2018-20] number of rooms
>>> 
>>>  		DATE:
>>>  		2020-05-28 14:57
>>> 
>>>  		FROM:
>>>  		BetteRose via Conventions <conventions at hq.lp.org>
>>> 
>>>  		TO:
>>>  		"conventions at hq.lp.org" <conventions at hq.lp.org>
>>> 
>>>  		CC:
>>>  		BetteRose <betterose at aol.com>
>>> 
>>>  		REPLY-TO:
>>>  		BetteRose <betterose at aol.com>, Convention Oversight Committee
>>> <conventions at hq.lp.org>
>>> 
>>> Normally we have about an 80% attrition rate.  For 1400 room nights 
>>> that
>>> mean we have to fill at least 1120 room night. With this contract we
>>> have asked for 2035 room night but we have a 50% attrition which is 
>>> 1018
>>> room nights to fill.  That is less than a standard contract would 
>>> have
>>> required.  I don't see any purpose to go back to this issue.  if we 
>>> have
>>> 400 people stay for 3 days, we have more than enough  to cover this.
>>> 
>>> Yes, I know there are a lot of people who will be staying elsewhere 
>>> but
>>> that always happens.  We will also have a lot of people who will stay
>>> more than four nights.
>>> 
>>> The room night part of this contract is excellent.
>>> 
>>> BetteRose Ryan
>>> Publisher
>>> Bent Briar Publishing [1]
>>> 
>>> -----Original Message-----
>>> From: Caryn Ann Harlos via Conventions <conventions at hq.lp.org>
>>> To: Erin Adams <erin.adams at lp.org>
>>> Cc: Caryn Ann Harlos <carynannharlos at gmail.com>; Alex Merced
>>> <alex.merced at lp.org>; Robert S. Kraus <robert.kraus at lp.org>; Daniel
>>> Fishman <dan.fishman at lphq.org>; Convention Oversight Committee
>>> <conventions at hq.lp.org>; Tim Hagan <treasurer at lp.org>; LNC Chair
>>> <Chair at lp.org>
>>> Sent: Thu, May 28, 2020 9:00 am
>>> Subject: Re: [COC 2018-20] final survey data
>>> 
>>> Erin may I see that exchange?
>>> 
>>>   IN LIBERTY,
>>> __
>>> _ PERSONAL NOTE:  I have what is commonly known as Asperger's 
>>> Syndrome
>>> (part of the autism spectrum).  This can affect inter-personal
>>> communication skills in both personal and electronic arenas.  If 
>>> anyone
>>> found anything offensive or overly off-putting (or some other social
>>> faux pas) in an actual email, please contact me privately and let me
>>> know.  _
>>> 
>>> On Thu, May 28, 2020 at 8:59 AM <erin.adams at lp.org> wrote:
>>> 
>>>> The pull that was sent out used the options let Mr redpath suggested 
>>>> when he asked for the poll so I'm not sure why anyone was under the 
>>>> impression that it was going to be a "deeper" poll.
>>>> 
>>>> Before you try to renegotiate the room night please look at the most 
>>>> recent Exchange with the hotel.
>>>> 
>>>> Erin Adams Region 7 alt.
>>>> 
>>>> On May 28, 2020 9:47 AM, "Robert S. Kraus via Conventions" 
>>>> <conventions at hq.lp.org> wrote:
>>>> 
>>>> Sorry, it was Susan who said she said "yes" even though she was 
>>>> staying elsewhere. But my point was we were going to do a branch 
>>>> survey that would dig in deeper with additional ?'s for each person 
>>>> who responded. We had 816 tl room nights in Columbus BTW.  I am 
>>>> trying to reduce our risk & like Ms. Harlos see zero reason why we 
>>>> would commit to far more rooms then we'll ever need.
>>>> The contract / terms if flexible enough that if we need more rooms, 
>>>> and they are available, and there is zero reason to think they 
>>>> wouldn't be available, we can get it. There is no up side to over 
>>>> committing other then to increase our risk. I am providing you all 
>>>> with my expert opinion that we can have a rate of $119 & lower our 
>>>> rooms to 1500/300 and get everything we want. I ask for the COC's 
>>>> permission to contact Doug & work out these terms before your call 
>>>> today.
>>>> 
>>>> In Liberty,
>>>> 
>>>> Robert
>>>> 
>>>> Robert S. Kraus - Operations Director
>>>> Operations at LP.org
>>>> Libertarian National Committee, Inc.
>>>> 1444 Duke Street
>>>> Alexandria, VA 22314
>>>> Phone: 202.333.0008 x 231
>>>> Direct: 571-290-5408
>>>> 
>>>> Donate or Join: https://www.lp.org/leaders-staff/robert-kraus/
>>>> 
>>>> Member: Association of Meeting Professionals (AMPs)
>>>> 2019 "Planner of the Year"
>>>> 
>>>> On 5/28/2020 10:40 AM, Whitney Bilyeu wrote:
>>>> Can you point to somewhere I said Yes to remote participation? I 
>>>> don't typically respond to FB, and I don't recall any instances of 
>>>> such on that topic. Refresh my memory, if you can.
>>>> 
>>>> Thanks!
>>>> 
>>>> On Thu, May 28, 2020, 9:25 AM Robert S. Kraus <robert.kraus at lp.org> 
>>>> wrote:
>>>> 
>>>> The poll should have been done the way Ken, Bill & Dan were 
>>>> planning. Which would have been structured in such a way to get more 
>>>> info for the yes people such as are you planning to stay at the 
>>>> venue. I strongly feel this will be more like Columbus vs. New 
>>>> Orleans & Orlando esp considering we are not doing the presidential 
>>>> part now - which is what my org assumptions were based on. In 
>>>> addition all over FB folks are given the impression that they'll be 
>>>> able to participate  remotely in some fashion. Many of the comments 
>>>> I've seen show that those folks, like you, answered yes even if they 
>>>> do not plan on staying at the venue (because they are 
>>>> participating/attending from home).
>>>> 
>>>> In Liberty,
>>>> 
>>>> Robert
>>>> 
>>>> Robert S. Kraus - Operations Director
>>>> Operations at LP.org
>>>> Libertarian National Committee, Inc.
>>>> 1444 Duke Street
>>>> Alexandria, VA 22314
>>>> Phone: 202.333.0008 x 231
>>>> Direct: 571-290-5408
>>>> 
>>>> Donate or Join: https://www.lp.org/leaders-staff/robert-kraus/
>>>> 
>>>> Member: Association of Meeting Professionals (AMPs)
>>>> 2019 "Planner of the Year"
>>>> 
>>>> On 5/28/2020 10:10 AM, Whitney Bilyeu wrote:
>>>> Was the poll not meant to ascertain how many are planning to attend 
>>>> the in-person convention? If that was the intent, how is asking that 
>>>> question biased?
>>>> 
>>>> On Thu, May 28, 2020 at 8:44 AM Robert S. Kraus via Conventions 
>>>> <conventions at hq.lp.org> wrote:
>>>> 
>>>> I've updated my spreadsheet to the 744. As you all know I do feel 
>>>> the survey sent out was biased but despite that & the fact that most 
>>>> of the maybe yes' are likely not going, I am still using the 744 
>>>> number. This is in line with the examples provided for 2016/18 of 
>>>> active delegates. Based on that the 1500/300 recommendation still 
>>>> makes total sense. There is ZERO reason to to put more rooms in our 
>>>> block then needed. This convention will not be larger / more 
>>>> successful then the last 2. Anyone who thinks that is on some really 
>>>> good drugs so please share.
>>>> I really feel a more detailed survey as org envisioned is needed if 
>>>> you want better numbers.
>>>> In addition, I feel Daniel & I may have made an oversight in the 
>>>> room rate. Below is the org offer from Shingle Creek. When we added 
>>>> the $10 to master the room rate should have only gone up to $119 and 
>>>> not $129. As you can see we got what we asked for in terms of space 
>>>> & F&B. This rate should be adjusted, along with room nights & the 
>>>> other items we talked about, on any final contract.
>>>> 
>>>> In Liberty,
>>>> 
>>>> Robert
>>>> 
>>>> Robert S. Kraus - Operations Director
>>>> Operations at LP.org
>>>> Libertarian National Committee, Inc.
>>>> 1444 Duke Street
>>>> Alexandria, VA 22314
>>>> Phone: 202.333.0008 x 231
>>>> Direct: 571-290-5408
>>>> 
>>>> Donate or Join: https://www.lp.org/leaders-staff/robert-kraus/
>>>> 
>>>> Member: Association of Meeting Professionals (AMPs)
>>>> 2019 "Planner of the Year"
>>>> 
>>>> -------- Forwarded Message --------
>>>> 
>>>> SUBJECT:
>>>> RE: Shingle Creek & LP Presidential Nominating Convention 2020
>>>> 
>>>> DATE:
>>>> Thu, 30 Apr 2020 20:38:53 +0000
>>>> 
>>>> FROM:
>>>> Douglas Gilstrap <DGilstrap at rosenhotels.com>
>>>> 
>>>> TO:
>>>> Daniel Hayes <danielehayes at icloud.com>
>>>> 
>>>> CC:
>>>> Robert Kraus <robert.kraus at lp.org>
>>>> 
>>>> Hi Daniel,
>>>> 
>>>> I just called, but, got your voicemail.
>>>> 
>>>> I have good news. Based on the pattern and dates that we discussed 
>>>> earlier this week, the Rosen Shingle Creek can offer its largest 
>>>> ballroom (which is the third-largest pillar-free, carpeted ballroom 
>>>> in in the US) for the LNC 2020 and has sufficient other space for 
>>>> your program with the discussed social-distancing.
>>>> 
>>>> We are thinking:
>>>> ·       Gatlin ABCD for the main room/plenary session. Gatlin ABCD 
>>>> as 81,400 square-feet to be set at CR (1 at 6') with distanced rows 
>>>> front-to-back. This space must be clean and clear at 11:59PM, 
>>>> Sunday, July 12, 2020.
>>>> ·       Gatlin E1, E2, E3, E4, E5 for breakouts at 2146 square-feet 
>>>> each.
>>>> ·       St. Johns 30/31 and St Johns 28/29, St. Johns 26/27, St. 
>>>> Johns 24/25, and St. Johns 22/23 for the other five breakouts at 
>>>> 2000 square-feet each.
>>>> ·       Meals in Panzacola F/G at 25,625 square-feet.
>>>> 
>>>> The program is imagined:
>>>> 
>>>> Day       -2           Monday            July 6, 2020      30 rooms
>>>> Day       -1           Tuesday            July 7, 2020      200 
>>>> rooms
>>>> Day       0            Wednesday      July 8, 2020      350 rooms
>>>> Day       1            Thursday           July 9, 2020      400 
>>>> rooms
>>>> Day       2            Friday                 July 10, 2020    400 
>>>> rooms
>>>> Day       3            Saturday           July 11, 2020    400 rooms
>>>> Day       4            Sunday              July 12, 2020    325 
>>>> rooms
>>>> Day       5            Monday            July 13, 2020    30 rooms
>>>> 
>>>> Sleeping room rate of $109 s/d, confirmed.
>>>> F&B Minimum of $40,000++ for the meeting space.
>>>> 
>>>> How does this look?
>>>> 
>>>> DOUGLAS GILSTRAP
>>>> Rosen Hotels & Resorts, Convention Properties
>>>> Email: dgilstrap at rosenhotels.com | Phone: 407-996-1720 | Mobile: 
>>>> 407-427-3380 | Fax : 407-996-9111
>>>> 
>>>> _______________________________________________
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>>>> Conventions at hq.lp.org
>>>> http://hq.lp.org/cgi-bin/mailman/listinfo/conventions
>>> 
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