<div dir="ltr">Here are Dan Karlan's comments.<br><br><div><div class="gmail_quote">---------- Forwarded message ----------<br>From: <b class="gmail_sendername">Dan Karlan</b> <span dir="ltr"><<a href="mailto:dankarlan@earthlink.net">dankarlan@earthlink.net</a>></span><br>Date: Sun, Sep 14, 2014 at 4:18 AM<br>Subject: RE: Proposed Policy Manual addition regarding electronic meetings<br>To: Daniel Wiener <<a href="mailto:wiener@alum.mit.edu">wiener@alum.mit.edu</a>><br><br>
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<div><font face="MS Sans Serif">Dan --</font></div>
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<div><font face="MS Sans Serif">I don't have my original set of rules handy for comparison, but your proposal seems quite sufficient and appropriate. I don't think I can post to lnc-business e-list, but my comments are only minor:</font></div>
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<div><font face="MS Sans Serif">In the 3rd bullet, the second sentence appears to begin "<b><font face="Times New Roman">A participants ....</font></b>" If that is a correct cut-and-paste, it needs to be corrected for grammar. Also, the 3rd sentence is phrased as "<b>Failure to do any of the above</b>" but the second sentence refers to NOT doing something. The resulting double negative is quite confusing (Failure to not do something?). I think rephrasing as "Failure to comply with the above...." should resolve the confusion.</font></div>
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<div><font face="MS Sans Serif">I believe RONR already specifies that every committee should have a secretary who is not the presiding officer, so the 6th bullet should be superfluous; check with Ms. Mattson.</font></div>
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<div>Dan Karlan</div>
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<div style="FONT:10pt Arial">----- Original Message ----- </div>
<div style="FONT:10pt arial;BACKGROUND:#e4e4e4"><b>From:</b> <a title="wiener@alum.mit.edu" href="mailto:wiener@alum.mit.edu" target="_blank">Daniel Wiener</a> </div>
<div style="FONT:10pt arial"><b>To: </b><a title="lnc-business@hq.lp.org" href="mailto:lnc-business@hq.lp.org" target="_blank">lnc-business@hq.lp.org</a>
<div style="FONT:10pt arial"><b>Cc: </b><a title="dankarlan@earthlink.net" href="mailto:dankarlan@earthlink.net" target="_blank">Dan Karlan</a></div>
<div style="FONT:10pt arial"><b>Sent:</b> 9/14/2014 2:30:26 AM </div>
<div style="FONT:10pt arial"><b>Subject:</b> Proposed Policy Manual addition regarding electronic meetings</div>
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<p>I like some but not all of Dan Karlan's suggestions for videoconference and teleconference procedures.<span> </span>So here is my proposed draft of a Policy Manual amendment, to be considered at our upcoming meeting.<span> </span>Remember, we can always modify our procedures as we learn from experience.</p>
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<p>Daniel Wiener</p>
<p><span style="FONT-FAMILY:'Arial','sans-serif';FONT-SIZE:10pt"> </span></p>
<p><span style="FONT-FAMILY:'Arial','sans-serif';FONT-SIZE:10pt">Add a new <b><u>Section 1.02(7) Electronic Meetings</u>:</b></span></p>
<p><b><span style="FONT-FAMILY:'Arial','sans-serif';FONT-SIZE:10pt"><br></span></b></p>
<p><b>Pursuant to Article 13 of the LP Bylaws, the LNC and all committees of the national party may conduct meetings via videoconference or teleconference (ā€ e-conferenceā€¯) according to the following rules:</b></p>
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<li><b>For videoconferences, it is the responsibility of committee member to provide their own compatible equipment.<span>Ā </span>In the temporary absence of the necessary equipment, or in the case of technical difficulties, a committee member must be allowed to participate by teleconference.<span>Ā </span>To the extent that it is technically feasible, meetings shall be open to all Libertarian Party sustaining members to listen in on, but those members must first identify themselves and their phone numbers to the person acting as secretary, and their status must be verified prior to the meeting.<span>Ā </span>By a majority vote a committee may allow a non-committee member to participate on a limited basis.</b></li></ul>
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<li><b>Either the committee chair or one-third of the committee members may call for an e-conference.<span>Ā </span>A minimum of seven (7) days notice for such a meeting, along with the agenda, shall be provided to all committee members by email, and shall also be reposted on the LNC-Business list. <span>Ā </span>No item of business may be placed on or added to the agenda unless all committee members have access to the same supporting documentation.</b></li></ul>
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<li><b>Participants must try to eliminate background noise, including radio, television, traffic, appliances, and side conversations, as well as call waiting for those who have it. A participants shall not place a telephone on hold if the system has music or messages playing while in that mode.<span>Ā </span>Failure to do any of the above, or to otherwise mute the sound when a participant isnā€™t talking, shall be grounds for dropping the participant from the e-conference.</b></li></ul>
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<ul>
<li><b>Each committee member shall be given an opportunity to speak at least once on each agenda item, but a member may defer until others have had an opportunity to speak.<span>Ā </span>If the technical means are available, members may signal to the committee chair their desire to speak.<span>Ā </span>The committee chair may choose the order to call on members.<span>Ā </span>The default time limit for each speaker shall be three minutes, but a different limit, applicable equally to all speakers, may be specified either in the agenda material prior to the meeting or by a majority of the committee.<span>Ā </span>An individual speakerā€™s time may be extended by unanimous consent.<span>Ā </span>Seconding a motion and similar parliamentary matters shall not require recognition, and shall not deprive a member of the opportunity to speak substantively on an agenda item.<span>Ā </span></b></li></ul>
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<li><b>The chair may choose a voting method which will clearly and efficiently determine the outcome.<span>Ā </span>In cases where a roll call vote is required, it shall be sufficient if the voting method can accurately identify how each committee member voted and allow that information to be recorded.</b></li></ul>
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<li><b><span style="LINE-HEIGHT:107%;FONT-FAMILY:'Calibri','sans-serif';FONT-SIZE:11pt">A person (normally the Party Secretary in the case of an LNC or Executive Committee meeting) shall be appointed to perform the secretarial function who is not also the person chairing the meeting.</span></b></li></ul>
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<li><b>Barring technical difficulties and excepting Executive Sessions, e-conferences shall be recorded.<span>Ā </span>The audio (and, if practical, the video) shall be archived and linked to on the LP website.<span>Ā </span>All individuals attending an e-conference must agree to be so recorded, and also agree not to record and not to divulge the contents of Executive Sessions unless the committee allows it by unanimous consent.<span>Ā </span>Individuals who do not agree to these conditions shall be excluded from the e-conference.</b></li></ul>
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