<div dir="ltr"><div>Plus, in Phoenix we're much less likely to have a massive winter weather issue as happened in Dallas in Dec 2013. February in Oklahoma City has a greater chance of travel problems for the incoming flights. I would add that to my previous point about accomplishing an actual future business need of touring convention facilities in Phoenix.<br><br></div>-Alicia<br><br><br></div><div class="gmail_extra"><br><div class="gmail_quote">On Wed, Jan 6, 2016 at 1:55 PM, Alicia Mattson <span dir="ltr"><<a href="mailto:agmattson@gmail.com" target="_blank">agmattson@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div>At this point my preference is the alternative option -- that we go to Phoenix, stay in a different hotel but still get to visit two of the potential 2018 convention sites.<br><br></div><div>I was the one that during the November LNC meeting suggested we check with the 2018 sites for the Feb LNC meeting. To get the space necessary for a convention, we typically need higher-end hotels for conventions than we need for LNC meetings. An LNC meeting by itself isn't much leveraging power to get deals for these higher end hotels, but I hoped that having the convention selection on the table could land us a great deal for Feb. I was disappointed that these sites didn't even give us deals as good as what we're talking about for the convention. They had decent offerings on LNC expenses like meeting room, F&B, and a/v, but they did not do as well on the room rates for the attendees. Oh, well. It was worth asking.<span class="HOEnZb"><font color="#888888"><br></font></span></div><span class="HOEnZb"><font color="#888888"><div><br></div>-Alicia<br><div><br><br></div></font></span></div><div class="gmail_extra"><br><div class="gmail_quote"><div><div class="h5">On Wed, Jan 6, 2016 at 7:28 AM, Wes Benedict <span dir="ltr"><<a href="mailto:wes.benedict@lp.org" target="_blank">wes.benedict@lp.org</a>></span> wrote:<br></div></div><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div><div class="h5">
<div bgcolor="#FFFFFF" text="#000000">
See attached spreadsheet from Helms Briscoe (and email below), plus
a spreadsheet on Oklahoma from Robert Kraus.<br>
<br>
In summary:<br>
1. Phoenix convention hotel will be $189 per night for the sleeping
rooms. Free meeting space. $1,000 food and beverage minimum (so
we'll probably do something like pay for your lunch and coffee to
reach that $1,000 minimum).<br>
<br>
2. OKC hotel will be $82 per night for sleeping rooms. Free meeting
space. Free breakfast. No Food and beverage minimum.<br>
<br>
HOWEVER, Robert Kraus noted to me from his vacation today in Miami
that: "Also we do not have to hold the meeting at the Phoenix
locations to see them. We can have the CVB send us a van to take us
to the 2 locations under consideration and stay at the Holiday Inn
& Suites Phoenix Airport North again for about $119-129 a night.
. "<br>
<br>
Thanks,<br>
<div>--Wes<br>
<br>
-------- Forwarded Message --------
<table border="0" cellpadding="0" cellspacing="0">
<tbody>
<tr>
<th align="RIGHT" nowrap valign="BASELINE">Subject:
</th>
<td>Quarterly Board Meeting Hotel Proposals</td>
</tr>
<tr>
<th align="RIGHT" nowrap valign="BASELINE">Date: </th>
<td>Tue, 5 Jan 2016 22:12:58 +0000</td>
</tr>
<tr>
<th align="RIGHT" nowrap valign="BASELINE">From: </th>
<td>Sandy Graves <a href="mailto:sgraves@helmsbriscoe.com" target="_blank"><sgraves@helmsbriscoe.com></a></td>
</tr>
<tr>
<th align="RIGHT" nowrap valign="BASELINE">To: </th>
<td>Robert Kraus <a href="mailto:robert.kraus@lp.org" target="_blank"><robert.kraus@lp.org></a></td>
</tr>
<tr>
<th align="RIGHT" nowrap valign="BASELINE">CC: </th>
<td>'BetteRose' <a href="mailto:betterose@aol.com" target="_blank"><betterose@aol.com></a>, 'Alicia Mattson'
<a href="mailto:agmattson@gmail.com" target="_blank"><agmattson@gmail.com></a>, 'Nicholas Sarwark'
<a href="mailto:chair@lp.org" target="_blank"><chair@lp.org></a>, <a href="mailto:wes.benedict@lp.org" target="_blank">wes.benedict@lp.org</a>
<a href="mailto:wes.benedict@lp.org" target="_blank"><wes.benedict@lp.org></a></td>
</tr>
</tbody>
</table><span>
<br>
<br>
<div>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">Robert,<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">Attached
please find the completed Hotel Availability Report showing
those hotels that have the Feb 20-21 Board Meeting dates
available. Of the five properties selected to receive the
RFP, four of them have availability and have offered a
proposal.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif""><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">The
attached report has three tabs. Tab 1 is an overview of
each hotel’s offer showing room rates, meeting room rental
and F & B minimum. Tab 2 is an in-depth, detailed
breakdown of each property’s proposal and Tab 3 shows the
lone property that turned down the RFP due to no guestroom
availability. By the way, initially the Hyatt Regency
Bellevue also turned down the RFP but has since come back
with availability due to being able to offer alternate
meeting space.<u></u><u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif""><u></u> <u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif"">Once
you’ve had an opportunity to review each property’s
proposal, please contact me with any questions that you may
have. Each of them sharpened their pencil the best that they
could and each of them in anxious to earn your business. I
look forward to your feedback. <u></u>
<u></u></span></p>
<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif""><u></u> <u></u></span></p>
<div>
<p class="MsoNormal"><b><span style="font-family:"Calibri","sans-serif"">Sandy
Graves, CMP, CASE</span></b><span style="font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
<p class="MsoNormal"><i><span style="font-family:"Calibri","sans-serif"">Senior
Director, Global Accounts</span></i><i><span style="font-family:"Calibri","sans-serif""><u></u><u></u></span></i></p>
<p class="MsoNormal"><b><span style="font-family:"Calibri","sans-serif"">HelmsBriscoe</span></b><span style="font-family:"Calibri","sans-serif""><u></u><u></u></span></p>
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<a href="tel:%28704%29%20664-5765" value="+17046645765" target="_blank">(704) 664-5765</a>
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