<div dir="ltr"><div>As directed by the national bylaws, the LNC has adopted some rules regarding the conduct of business via electronic meeting. These are found in Policy Manual Section 1.02.7 and are copied below.<br><br></div><div>LNC members/alternates AND ALSO ANY MEETING GUESTS should read the meeting rules. Guests need to alter the way they sign into the meeting so as to group themselves in the guest area of the participant list.<br></div><div><br></div>The entire Policy Manual can be found on our website in the LNC meeting archive at: <a href="http://www.lp.org/leadership/lnc-meeting-archives">http://www.lp.org/leadership/lnc-meeting-archives</a><br><br><div><p class="MsoNormal"> </p>7) Electronic Meetings<br>
<p class="MsoNormal" style="margin-left:0.25in"><span>a)<span style="font:7pt "times new roman""> </span></span>The
term “electronic meeting” within these electronic meeting rules shall be
construed to include <span>teleconferences
and videoconferences.</span></p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>b)<span style="font:7pt "times new roman""> </span></span>The
term “committee” within these electronic meeting rules shall be construed to
include both the LNC (as the board of the Libertarian Party) as well as
committees.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>c)<span style="font:7pt "times new roman""> </span></span>All
videoconferences will be conducted via the Adobe Connect (Citrix) service,
hereinafter referred to as Adobe Connect.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>d)<span style="font:7pt "times new roman""> </span></span>Electronic
meetings may be called by either:</p>
<p class="MsoNormal" style="margin-left:0.75in"><span style="font-family:symbol"><span>·<span style="font:7pt "times new roman"">
</span></span></span>The committee Chair, or</p>
<p class="MsoNormal" style="margin-left:0.75in"><span style="font-family:symbol"><span>·<span style="font:7pt "times new roman"">
</span></span></span>1/3 of the committee members or 2 committee
members, whichever is greater.</p>
<p class="MsoNormal" style="margin-left:0.25in">However, the call of an electronic
meeting can be canceled if a majority of the committee members email a
cancellation request to the entire committee prior to the scheduled time of the
meeting.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>e)<span style="font:7pt "times new roman""> </span></span>Each
committee member calling for an electronic meeting must do so by emailing the
entire committee and specifying the date of the meeting, time of the meeting,
and the topic(s) to be addressed.<span>
</span>Meetings must be so called no fewer than 2 days in advance for
committees with fewer than 10 members, or 7 days in advance for committees with
10 or more members.<span> </span>These time limits do
not apply to the LNC's Executive Committee, the LNC's Advertising and
Publications Review Committee, or the Judicial Committee.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>f)<span style="font:7pt "times new roman"">
</span></span>For electronic LNC meetings, messages calling or
vetoing a meeting must be sent on the LNC-Business email list.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>g)<span style="font:7pt "times new roman""> </span></span>When
a sufficient number of people have issued a call for an electronic meeting, the
committee Chair or Secretary shall issue a notice of the meeting to each member
and alternate of the committee.<span> </span>In
addition to the standard notice content, the meeting notice shall describe how
to participate in the meeting.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>h)<span style="font:7pt "times new roman""> </span></span>Each
participant must provide his own equipment and connectivity, including but not
limited to any computer, internet access, web camera, microphone, earphones, or
telephone.<span> </span>Members and alternates have
the right to participate in an electronic meeting by telephone, however they
should use a computer connection if feasible so as to be able to more fully use
the Adobe Connect features.<span> </span>The
organization is not responsible for providing a central location for physical
attendance of an electronic meeting.<span> </span>For
face-to-face meetings, electronic participation is not allowed.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>i)<span style="font:7pt "times new roman"">
</span></span>Each participant must accurately identify himself by
name when joining the meeting.<span>
</span>Videoconference participants other than members or alternates of the
committee must precede their sign-in name with “zz” so as to group them at the
end of the alphabetical participant list.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>j)<span style="font:7pt "times new roman"">
</span></span>Electronic meeting participants must try to eliminate,
as much as possible, background noise, echoes, and call waiting
interruptions.<span> </span>Participants shall not
place their telephone connection on hold if the system has music or messages
playing while in that mode.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>k)<span style="font:7pt "times new roman""> </span></span>All
participants legally
consent to having the meetings recorded, should the
committee opt to do so.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>l)<span style="font:7pt "times new roman"">
</span></span>Electronic meetings are special meetings such that only
the topics listed in the call of the meeting may be considered during the
meeting.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>m)<span style="font:7pt "times new roman""> </span></span>For
original main motions, the committee Chair or Secretary shall document the time
at which the vote tally was announced.<span> </span>A
person eligible to vote who was present during the debate of the motion but who
lost his connection to the meeting may still reconnect to the meeting and cast
his vote on the motion no more than 5 minutes after the announcement of the
vote tally.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>n)<span style="font:7pt "times new roman""> </span></span>If
the committee permits, participants other than members or alternates of the
committee may observe videoconferences using Adobe Connect (and not by a
toll-free number) with their web cameras off and their microphones muted.</p>
<p class="MsoNormal"> </p>
<p class="MsoNormal" style="margin-left:0.25in"><span>o)<span style="font:7pt "times new roman""> </span></span>The
LNC Secretary shall promulgate these rules to all members/alternates of each
committee upon notice of their election or appointment.</p>
<br></div></div>