<div dir="ltr"><div><div><div><div><div><div><div>I understand that this is an attempt to be practical, but I still have some concerns.<br><br></div>Regarding Daniel Hayes' previous comments that the ED could just do this, I disagree. The LNC had set a particular budget for this project, and the ED is limited to 110% of that budget. A doubling of the budget requires LNC approval.<br><br></div>Keep in mind that if it takes $5,000 to move it to Colorado, it will at some point take another $5,000 to move it back to Virginia.<br><br></div>Besides the "hit by a truck" scenario that Mr. Demarest already noted, there's also the reality that none of us can be certain that we will be on the LNC next term. If we're talking about a large enough volume that it takes a 20' UHaul truck to move it, is it realistic to think that amount of material can be organized and scanned before the end of the term next June? Is it overkill to send this kind of volume?<br><br></div>Having spent some time digging through these materials a few years ago, I know there are a LOT of boxes of old membership forms with hand-written signatures on the membership certification. I don't imagine those going online for the world to see, so why ship 50 boxes to Colorado and back?<br><br></div>I don't recall a terribly high percentage of those files being things that are of historical value that would belong in an online archive. Some of it was, but much was not. Old invoices and vendor contracts. Miscellaneous contents of the desk drawers of former employees. Is there really enough historical material to fill a UHaul?<br><br></div>I think the materials with historical value could easily be shipped via commercial carrier for much less than $10k round trip plus the employee cost to drive it to Colorado.<br><br></div>-Alicia<br><br><br></div><div class="gmail_extra"><br><div class="gmail_quote">On Fri, Mar 24, 2017 at 1:02 AM, Alicia Mattson <span dir="ltr"><<a href="mailto:agmattson@gmail.com" target="_blank">agmattson@gmail.com</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div dir="ltr"><div><div>We have an electronic mail <span class="m_1208604163409868031gmail-m_-510664917276400526gmail-m_3269739548110022274gmail-m_-7417594590945562825m_-3106942960241565296gmail-m_2797144110872258469gmail-m_7277579120155508541gmail-m_9149391285218628846gmail-il">ballot</span>.<br></div><br><b><u>Votes are due to the LNC-Business list by April 3, <span class="m_1208604163409868031gmail-m_-510664917276400526gmail-m_3269739548110022274gmail-m_-7417594590945562825m_-3106942960241565296gmail-m_2797144110872258469gmail-m_7277579120155508541gmail-m_9149391285218628846gmail-il">2017</span> at 11:59:59pm Pacific time.<br></u></b> <br><u>Co-Sponsors:</u> Harlos, Hayes, Bittner, Demarest<br>
<br><u>Motion:</u> <br><br>Move to budget an additional $5,000 (budget line 90) to relocate the historical records in the Duke Street basement and in the off-site storage facility to a location in Colorado to be determined by Historical Preservation Committee Chair. The facility will be paid by for and under the control of the LNC and will be obtained at a cost equal or less to the price paid for the similar facility in Virginia. The Executive Director will be directed to send out up to two fundraising emails to cover this expense and the prior budgeted Historical Committee expense (credit to budget line 25).<span class="HOEnZb"><font color="#888888"><br><br></font></span></div><span class="HOEnZb"><font color="#888888">-Alicia<br><br></font></span></div>
</blockquote></div><br></div>