[Lpk-execomm] Conventions 2019

Sat Nov 24 16:03:06 EST 2018

Just a friendly reminder that comply with the Constitution, every 
District Party should probably be having an emergency meeting tonight to 
decide details of their 2019 convention, to be submitted to Secretary 
and State Party Execomm by Tuesday evening.  Date, Time, Place, Agenda, 
Expected Costs, Expected Revenue.

I spoke with Graves today and they should be all fixed up soon. I'll 
have a motion on that soon.

If you need help, see below or call me.

---
Ken C. Moellman, Jr.
LPKY State Party Treasurer

On 2018-11-18 21:40, Ken Moellman wrote:
> To date, I haven't seen any convention plans which contain "date(s),
> time(s), location, agenda, convention attendance fees, and the
> expected income and expenditures related to the convention". Per the
> party Constitution, these were to be submitted to the State Party
> Executive Committee and the State Party Secretary by yesterday.
> 
> If these have not been submitted, District Parties are required to
> hold an emergency executive committee meeting to finalize convention
> details (all as listed above) on November 24th, 2018 at 7PM local
> time.  At that meeting, the "date(s), time(s), location, agenda,
> convention attendance fees, and the expected income and expenditures
> related to the convention" must be decided by majority vote, using
> Instant Runoff Voting (if more than 2 options) and then must be
> submitted by November 27th at 7PM local time.
> 
> If anyone would like assistance, please ask. I've planned many
> conventions, and I am again on the National Party Convention Oversight
> Committee. I have a good bit of experience planning conventions
> (beyond the LP, as well).
> 
> My quick recommendations:
> 
> * For Date I'd recommend Feb 2nd, with a weather-fall-back date of Feb
> 9th.  The Constitution infers, but does not require, holding it on a
> Saturday (and nonsensically says business can continue the following
> Sunday because that part wasn't stripped out when the Saturday
> requirement was).
> 
> * For Time, I'd recommend opening doors at noon, and opening business 
> at 1PM.
> 
> * Location should be a Meeting room with doors that close. Room size
> should be enough to hold all of your Voting Members. There aren't that
> many of them.  You can also gauge attendance by past attendance and
> other factors.  If you need help finding a room, let me know.  I've
> done many location searches.
> 
> * Agenda: should have "opening business, approval/amendment of agenda,
> credentials report, secretary's report (all business since last
> convention), treasurer's report, nominations and elections for office,
> any other business, adjournment."
> 
> * Attendance fee: I'd recommend this formula:  cost of space / (
> expected attendance x 2/3 )  Please don't use participation in party
> business conventions for fundraising; it's a bad practice.
> 
> * Expected income and expenditures: Income is expected number of
> attendees x 2/3 x attendance fee. Expenditures is the cost of the
> venue.
> 
> 
> 
> ---
> Ken C. Moellman, Jr.
> LPKY State Party Treasurer
> 
> On 2018-11-17 14:39, Ken Moellman via Lpk-execomm wrote:
>> District Party Chairs and members of State ExecComm -
>> 
>> 
>> I know our current set of rules are insanely long, complicated, and
>> jumbled, and there are some serious problems with timelines and
>> triggers.
>> 
>> However, Annual Conventions are one of two key parts to the party
>> (membership being the other part), as it's the time when membership
>> actually gets a say on how the party acts on their behalf, so it's the
>> primary check-and-balance on the party.
>> 
>> The Convention Plan provisions exist to ensure our members get a say,
>> that members are given proper notice, and current leadership doesn't
>> extend their own term by calling late conventions (which has
>> happened).  (The process needs to be streamlined and made
>> human-readable, but that's a different story.)
>> 
>> In the mean time, here's the streamlined version as it exists today:
>> 
>> 
>> 
>> The initial Convention Plan is created by that Party's Chair.  This is
>> then taken to that Party's ExecComm for a ratification vote.
>> 
>> Here's what every Party Chair should have at this point:
>> 
>> County party: Declared convention plan by November 1st, 2018
>> District party: Declared convention plan by November 15th, 2018
>> State party: Declared convention plan by December 1st, 2018
>> 
>> 
>> A convention plan must contain the "date(s), time(s), location,
>> agenda, convention attendance fees, and the expected income and
>> expenditures related to the convention"
>> 
>> 
>> The currently-defined date ranges for 2019 conventions are:
>> 
>> County party: January 5th - February 16th
>> District party: February 2nd - March 9th
>> State party: March 2nd - April 13
>> 
>> 
>> 
>> When the plan is brought to your respective Executive Committees, the
>> Executive Committee can veto any part of the plan by 3/5ths vote.
>> (Gaping hole here in the current rules being that there's no timeline
>> for this veto)
>> 
>> If any part is vetoed, then Chair must present a new Convention Plan
>> within 6 days, as long as it's done by:
>> 
>> County Party: November 3rd, 2018
>> District Party: November 17th, 2018
>> State Party: December 1st, 2018
>> 
>> 
>> 
>> If the details are still missing, there's a timeline for emergency
>> Exec Comm meetings to get a ratified Convention Plan.  For 2019
>> Conventions, those meetings are to be held on:
>> 
>> County Party: November 10th, 2018 at 7PM local time
>> District Party: November 24th, 2018 at 7PM local time
>> State Party: December 8th, 2018 at 7PM local time
>> 
>> At that meeting, all details are decided by Instant Runoff Voting
>> where a majority is all that is needed to make that the final detail.
>> All details for your 2019 Annual Convention must be completed and
>> ratified by these dates.
>> 
>> 
>> 
>> Three days after the plan is finished, it must be transmitted to the
>> Chartering Party Executive Committee and the State Party Secretary.
>> That deadline for 2019 Conventions is:
>> 
>> County Party: by November 13th at 7PM local time
>> District Party: by November 27th at 7PM local time
>> State Party: by December 11th at 7PM local time
>> 
>> 
>> 
>> Per the Constitution:
>> 
>> "Any Affiliate Party failing to call a convention in accordance with
>> this constitution shall be considered disbanded, or at the option of
>> the State Executive Committee, that its offices are deemed vacant and
>> subject to temporary appointment by the State Executive Committee for
>> the purpose of organizing and calling a convention on the Default Date
>> set forth above."  (That date for County Parties is February 9th, and
>> for District Parties is February 23rd.)
>> 
>> "If the State Party fails to call its annual convention in accordance
>> with this constitution, the State Party Annual Convention will be held
>> at the Paul Sawyier Public Library in Frankfort, Kentucky, on the
>> second Saturday of March at 10 A.M. Eastern Time." (And this contains
>> some teeth in following provisions.)
>> 
>> 
>> 
>> At this point, I'm mostly concerned with the Graves County Party.
>> There is an easy remedy, but we need to help Affiliate Parties comply
>> with the Constitution.
>> 
>> Affiliate Parties were created to help the State Party accomplish its
>> goals.  We also have to help them help the State Party.
>> 
>> If you're an Affiliate Chair, and don't have your Convention Plan
>> together, I will be happy to assist you, but you need to act quickly.
>> 
>> 
>> ---
>> Ken C. Moellman, Jr.
>> LPKY State Party Treasurer
>> 
>> 
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