[Lnc-business] archive of historical convention data

[Scott L.]

I thank the Secretary for undertaking this tedious but very beneficial task.


This is a great example of a project that is not "sexy", but will ultimately
be extremely useful to the Libertarian Party.

  Scott Lieberman

 

 

  _____  

From: Lnc-business [mailto:lnc-business-bounces at hq.lp.org] On Behalf Of
Alicia Mattson
Sent: Thursday, August 14, 2014 5:14 AM
To: lnc-business; Robert Kraus
Subject: [Lnc-business] archive of historical convention data

 

I've started working on a project that I hope will be useful to this LNC and
future LNCs for convention planning purposes.

I'm taking the information I have available from past national conventions
and trying to assemble it into a more usable archive.  Perhaps when I'm
finished we can drop this on the staff wiki that was set up last year for
easy reference by convention planners and site scouters as needed.

The data that I have is spread across a lot of documents with wildly varying
formats, so someone unfamiliar with the pile of documents would have to do a
lot of digging around to find comparable figures across different years.
One of the key elements of this project is that I'm creating a spreadsheet
with a column for each year that collects key data points into more
easily-referenced locations.  I want to include for each year notes about
how certain key elements were handled, delegate attendance, hotel room night
usage and booking patterns, profit/loss data, package pricing, package sales
breakdowns, etc.  I want to include copies of the executed contracts,
invoices from the hotels and various other vendors, the spreadsheet template
I built to help us compare future bids from potential sites (and somewhere
in the past I wrote a guide document to help LNC members understand that
spreadsheet), the convention planning to-do list that I created for 2012,
etc.

I have some information in my possession already from my past work with the
conventions, but I don't have everything I'd like to put into this archive.
Robert Kraus likely can provide me with some additional info, and I'll make
inquiries with him as needed.  After I assemble what I can, maybe past
convention planners can help us fill in blanks or add to it.  

My effort should be viewed as a starting point to build institutional
knowledge on a subject that has a lot of financial risk for the party.
Future convention planners shouldn't have to reinvent all the wheels each
year.  They'll still have to do a lot of work, but maybe I can give them a
jump start on the process.

-Alicia

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