[Lnc-business] archive of historical convention data

[Joshua Katz]

This is a great idea.  Thanks for taking it on.  Let me know if there are
any tasks that don't require knowledge of the subject I can help with.

Joshua A. Katz
Westbrook CT Planning Commission (L in R seat)


On Thu, Aug 14, 2014 at 8:14 AM, Alicia Mattson <agmattson at gmail.com> wrote:

> I've started working on a project that I hope will be useful to this LNC
> and future LNCs for convention planning purposes.
>
> I'm taking the information I have available from past national conventions
> and trying to assemble it into a more usable archive.  Perhaps when I'm
> finished we can drop this on the staff wiki that was set up last year for
> easy reference by convention planners and site scouters as needed.
>
> The data that I have is spread across a lot of documents with wildly
> varying formats, so someone unfamiliar with the pile of documents would
> have to do a lot of digging around to find comparable figures across
> different years.  One of the key elements of this project is that I'm
> creating a spreadsheet with a column for each year that collects key data
> points into more easily-referenced locations.  I want to include for each
> year notes about how certain key elements were handled, delegate
> attendance, hotel room night usage and booking patterns, profit/loss data,
> package pricing, package sales breakdowns, etc.  I want to include copies
> of the executed contracts, invoices from the hotels and various other
> vendors, the spreadsheet template I built to help us compare future bids
> from potential sites (and somewhere in the past I wrote a guide document to
> help LNC members understand that spreadsheet), the convention planning
> to-do list that I created for 2012, etc.
>
> I have some information in my possession already from my past work with
> the conventions, but I don't have everything I'd like to put into this
> archive.  Robert Kraus likely can provide me with some additional info, and
> I'll make inquiries with him as needed.  After I assemble what I can, maybe
> past convention planners can help us fill in blanks or add to it.
>
> My effort should be viewed as a starting point to build institutional
> knowledge on a subject that has a lot of financial risk for the party.
> Future convention planners shouldn't have to reinvent all the wheels each
> year.  They'll still have to do a lot of work, but maybe I can give them a
> jump start on the process.
>
> -Alicia
>
>
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