[Lnc-business] Electronic meeting rules

[Alicia Mattson]

Sam & other committee chairs,

Here are the electronic meeting rules we passed, with the change from "and"
to "or":

--------------------------------------------

7)  Electronic Meetings



a)       The term “electronic meeting” within these electronic meeting
rules shall be construed to include teleconferences and videoconferences.



b)       The term “committee” within these electronic meeting rules shall
be construed to include both the LNC (as the board of the Libertarian
Party) as well as committees.



c)       All videoconferences will be conducted via the Adobe Connect
(Citrix) service, hereinafter referred to as Adobe Connect.



d)       Electronic meetings may be called by either:

   - The committee Chair, or
      - 1/3 of the committee members or 2 committee members, whichever is
      greater.

However, the call of an electronic meeting can be canceled if a majority of
the committee members email a cancellation request to the entire committee
prior to the scheduled time of the meeting.



e)       Each committee member calling for an electronic meeting must do so
by emailing the entire committee and specifying the date of the meeting,
time of the meeting, and the topic(s) to be addressed.  Meetings must be so
called no fewer than 2 days in advance for committees with fewer than 10
members, or 7 days in advance for committees with 10 or more members.  These
time limits do not apply to the LNC's Executive Committee, the LNC's
Advertising and Publications Review Committee, or the Judicial Committee.



f)         For electronic LNC meetings, messages calling or vetoing a
meeting must be sent on the LNC-Business email list.



g)       When a sufficient number of people have issued a call for an
electronic meeting, the committee Chair or Secretary shall issue a notice
of the meeting to each member and alternate of the committee.  In addition
to the standard notice content, the meeting notice shall describe how to
participate in the meeting.



h)       Each participant must provide his own equipment and connectivity,
including but not limited to any computer, internet access, web camera,
microphone, earphones, or telephone.  Members and alternates have the right
to participate in an electronic meeting by telephone, however they should
use a computer connection if feasible so as to be able to more fully use
the Adobe Connect features.  The organization is not responsible for
providing a central location for physical attendance of an electronic
meeting.  For face-to-face meetings, electronic participation is not
allowed.



i)         Each participant must accurately identify himself by name when
joining the meeting.  Videoconference participants other than members or
alternates of the committee must precede their sign-in name with “zz” so as
to group them at the end of the alphabetical participant list.



j)         Electronic meeting participants must try to eliminate, as much
as possible, background noise, echoes, and call waiting interruptions.
Participants
shall not place their telephone connection on hold if the system has music
or messages playing while in that mode.



k)       All participants legally consent to having the meetings recorded,
should the committee opt to do so.



l)         Electronic meetings are special meetings such that only the
topics listed in the call of the meeting may be considered during the
meeting.



m)     For original main motions, the committee Chair or Secretary shall
document the time at which the vote tally was announced.  A person eligible
to vote who was present during the debate of the motion but who lost his
connection to the meeting may still reconnect to the meeting and cast his
vote on the motion no more than 5 minutes after the announcement of the
vote tally.



n)       If the committee permits, participants other than members or
alternates of the committee may observe videoconferences using Adobe
Connect (and not by a toll-free number) with their web cameras off and
their microphones muted.



o)       The LNC Secretary shall promulgate these rules to all
members/alternates of each committee upon notice of their election or
appointment.


--------------------------------------------

-Alicia



On Tue, Dec 16, 2014 at 11:45 AM, Sam Goldstein <goldsteinatlarge at gmail.com>
wrote:
>
> Alicia,
>
> Could you please email the rules that we passed for video conferences to
> me and the other committee chairs when you get a chance?  I know we made
> some changes to the proposal and we will probably need them before the
> minutes and/or policy manual revision is posted.
>
> Thanks,
>
> Sam Goldstein
>
> _______________________________________________
> Lnc-business mailing list
> Lnc-business at hq.lp.org
> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>
>
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