[Lnc-business] Electronic meeting rules

[Sam Goldstein]

Thanks!  Do you have an idea of when the system will be available for use?

Sam

On Thu, Dec 18, 2014 at 5:22 AM, Alicia Mattson <agmattson at gmail.com> wrote:
>
> Sam & other committee chairs,
>
> Here are the electronic meeting rules we passed, with the change from
> "and" to "or":
>
> --------------------------------------------
>
> 7)  Electronic Meetings
>
>
>
> a)       The term “electronic meeting” within these electronic meeting
> rules shall be construed to include teleconferences and videoconferences.
>
>
>
> b)       The term “committee” within these electronic meeting rules shall
> be construed to include both the LNC (as the board of the Libertarian
> Party) as well as committees.
>
>
>
> c)       All videoconferences will be conducted via the Adobe Connect
> (Citrix) service, hereinafter referred to as Adobe Connect.
>
>
>
> d)       Electronic meetings may be called by either:
>
>    - The committee Chair, or
>       - 1/3 of the committee members or 2 committee members, whichever is
>       greater.
>
> However, the call of an electronic meeting can be canceled if a majority
> of the committee members email a cancellation request to the entire
> committee prior to the scheduled time of the meeting.
>
>
>
> e)       Each committee member calling for an electronic meeting must do
> so by emailing the entire committee and specifying the date of the meeting,
> time of the meeting, and the topic(s) to be addressed.  Meetings must be
> so called no fewer than 2 days in advance for committees with fewer than 10
> members, or 7 days in advance for committees with 10 or more members.  These
> time limits do not apply to the LNC's Executive Committee, the LNC's
> Advertising and Publications Review Committee, or the Judicial Committee.
>
>
>
> f)         For electronic LNC meetings, messages calling or vetoing a
> meeting must be sent on the LNC-Business email list.
>
>
>
> g)       When a sufficient number of people have issued a call for an
> electronic meeting, the committee Chair or Secretary shall issue a notice
> of the meeting to each member and alternate of the committee.  In
> addition to the standard notice content, the meeting notice shall describe
> how to participate in the meeting.
>
>
>
> h)       Each participant must provide his own equipment and
> connectivity, including but not limited to any computer, internet access,
> web camera, microphone, earphones, or telephone.  Members and alternates
> have the right to participate in an electronic meeting by telephone,
> however they should use a computer connection if feasible so as to be able
> to more fully use the Adobe Connect features.  The organization is not
> responsible for providing a central location for physical attendance of an
> electronic meeting.  For face-to-face meetings, electronic participation
> is not allowed.
>
>
>
> i)         Each participant must accurately identify himself by name when
> joining the meeting.  Videoconference participants other than members or
> alternates of the committee must precede their sign-in name with “zz” so as
> to group them at the end of the alphabetical participant list.
>
>
>
> j)         Electronic meeting participants must try to eliminate, as much
> as possible, background noise, echoes, and call waiting interruptions.  Participants
> shall not place their telephone connection on hold if the system has music
> or messages playing while in that mode.
>
>
>
> k)       All participants legally consent to having the meetings
> recorded, should the committee opt to do so.
>
>
>
> l)         Electronic meetings are special meetings such that only the
> topics listed in the call of the meeting may be considered during the
> meeting.
>
>
>
> m)     For original main motions, the committee Chair or Secretary shall
> document the time at which the vote tally was announced.  A person
> eligible to vote who was present during the debate of the motion but who
> lost his connection to the meeting may still reconnect to the meeting and
> cast his vote on the motion no more than 5 minutes after the announcement
> of the vote tally.
>
>
>
> n)       If the committee permits, participants other than members or
> alternates of the committee may observe videoconferences using Adobe
> Connect (and not by a toll-free number) with their web cameras off and
> their microphones muted.
>
>
>
> o)       The LNC Secretary shall promulgate these rules to all
> members/alternates of each committee upon notice of their election or
> appointment.
>
>
> --------------------------------------------
>
> -Alicia
>
>
>
> On Tue, Dec 16, 2014 at 11:45 AM, Sam Goldstein <
> goldsteinatlarge at gmail.com> wrote:
>
>> Alicia,
>>
>> Could you please email the rules that we passed for video conferences to
>> me and the other committee chairs when you get a chance?  I know we made
>> some changes to the proposal and we will probably need them before the
>> minutes and/or policy manual revision is posted.
>>
>> Thanks,
>>
>> Sam Goldstein
>>
>> _______________________________________________
>> Lnc-business mailing list
>> Lnc-business at hq.lp.org
>> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>>
>>
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>
>
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