[Lnc-business] Electronic meeting rules

[Daniel Wiener]

In case anyone is interested, I spent a fair amount of time doing research
(on Amazon and elsewhere) regarding web cameras (with microphones) and head
phones, so as to be able to use Adobe Connect on my computer.  I wanted
relatively cheap but highly-reviewed products, and ended up purchasing the
following items (which are available with free shipping if you have Amazon
Prime).  They have worked quite well during our committee's investigation
of competing video conference services.

   - Panasonic RP-HT21 Lightweight Headphones with XBS Port -- $7.50 (
   http://tinyurl.com/jwnwkjl)
   - Logitech HD Webcam C270, 720p Widescreen Video Calling and Recording,
   with noise-cancelling microphone -- $26.49 (http://tinyurl.com/kapyoac)

Dan Wiener

On Thu, Dec 18, 2014 at 7:04 AM, Sam Goldstein <goldsteinatlarge at gmail.com>
wrote:

> Thanks!  Do you have an idea of when the system will be available for use?
>
> Sam
>
> On Thu, Dec 18, 2014 at 5:22 AM, Alicia Mattson <agmattson at gmail.com>
> wrote:
>>
>> Sam & other committee chairs,
>>
>> Here are the electronic meeting rules we passed, with the change from
>> "and" to "or":
>>
>> --------------------------------------------
>>
>> 7)  Electronic Meetings
>>
>>
>>
>> a)       The term “electronic meeting” within these electronic meeting
>> rules shall be construed to include teleconferences and videoconferences.
>>
>>
>>
>> b)       The term “committee” within these electronic meeting rules
>> shall be construed to include both the LNC (as the board of the Libertarian
>> Party) as well as committees.
>>
>>
>>
>> c)       All videoconferences will be conducted via the Adobe Connect
>> (Citrix) service, hereinafter referred to as Adobe Connect.
>>
>>
>>
>> d)       Electronic meetings may be called by either:
>>
>>    - The committee Chair, or
>>       - 1/3 of the committee members or 2 committee members, whichever
>>       is greater.
>>
>> However, the call of an electronic meeting can be canceled if a majority
>> of the committee members email a cancellation request to the entire
>> committee prior to the scheduled time of the meeting.
>>
>>
>>
>> e)       Each committee member calling for an electronic meeting must do
>> so by emailing the entire committee and specifying the date of the meeting,
>> time of the meeting, and the topic(s) to be addressed.  Meetings must be
>> so called no fewer than 2 days in advance for committees with fewer than 10
>> members, or 7 days in advance for committees with 10 or more members.  These
>> time limits do not apply to the LNC's Executive Committee, the LNC's
>> Advertising and Publications Review Committee, or the Judicial Committee.
>>
>>
>>
>> f)         For electronic LNC meetings, messages calling or vetoing a
>> meeting must be sent on the LNC-Business email list.
>>
>>
>>
>> g)       When a sufficient number of people have issued a call for an
>> electronic meeting, the committee Chair or Secretary shall issue a notice
>> of the meeting to each member and alternate of the committee.  In
>> addition to the standard notice content, the meeting notice shall describe
>> how to participate in the meeting.
>>
>>
>>
>> h)       Each participant must provide his own equipment and
>> connectivity, including but not limited to any computer, internet access,
>> web camera, microphone, earphones, or telephone.  Members and alternates
>> have the right to participate in an electronic meeting by telephone,
>> however they should use a computer connection if feasible so as to be able
>> to more fully use the Adobe Connect features.  The organization is not
>> responsible for providing a central location for physical attendance of an
>> electronic meeting.  For face-to-face meetings, electronic participation
>> is not allowed.
>>
>>
>>
>> i)         Each participant must accurately identify himself by name
>> when joining the meeting.  Videoconference participants other than
>> members or alternates of the committee must precede their sign-in name with
>> “zz” so as to group them at the end of the alphabetical participant list.
>>
>>
>>
>> j)         Electronic meeting participants must try to eliminate, as
>> much as possible, background noise, echoes, and call waiting interruptions.
>> Participants shall not place their telephone connection on hold if the
>> system has music or messages playing while in that mode.
>>
>>
>>
>> k)       All participants legally consent to having the meetings
>> recorded, should the committee opt to do so.
>>
>>
>>
>> l)         Electronic meetings are special meetings such that only the
>> topics listed in the call of the meeting may be considered during the
>> meeting.
>>
>>
>>
>> m)     For original main motions, the committee Chair or Secretary shall
>> document the time at which the vote tally was announced.  A person
>> eligible to vote who was present during the debate of the motion but who
>> lost his connection to the meeting may still reconnect to the meeting and
>> cast his vote on the motion no more than 5 minutes after the announcement
>> of the vote tally.
>>
>>
>>
>> n)       If the committee permits, participants other than members or
>> alternates of the committee may observe videoconferences using Adobe
>> Connect (and not by a toll-free number) with their web cameras off and
>> their microphones muted.
>>
>>
>>
>> o)       The LNC Secretary shall promulgate these rules to all
>> members/alternates of each committee upon notice of their election or
>> appointment.
>>
>>
>> --------------------------------------------
>>
>> -Alicia
>>
>>
>>
>> On Tue, Dec 16, 2014 at 11:45 AM, Sam Goldstein <
>> goldsteinatlarge at gmail.com> wrote:
>>
>>> Alicia,
>>>
>>> Could you please email the rules that we passed for video conferences to
>>> me and the other committee chairs when you get a chance?  I know we made
>>> some changes to the proposal and we will probably need them before the
>>> minutes and/or policy manual revision is posted.
>>>
>>> Thanks,
>>>
>>> Sam Goldstein
>>>
>>


-- 
*"In general, we look for a new law by the following process. First, we
guess it (audience laughter), no, don’t laugh, that’s the truth. Then we
compute the consequences of the guess, to see what, if this is right, if
this law we guess is right, to see what it would imply and then we compare
the computation results to nature or we say compare to experiment or
experience, compare it directly with observations to see if it works. If it
disagrees with experiment, it’s WRONG. In that simple statement is the key
to science. It doesn’t make any difference how beautiful your guess is, it
doesn’t matter how smart you are, who made the guess, or what his name is.
If it disagrees with experiment, it’s wrong. That’s all there is to it.”*
-- Richard Feynman (https://tinyurl.com/lozjjps)
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