[Lnc-business] Fall/Winter meeting dates and location

Tue Jun 16 18:57:30 EDT 2015

Alicia:

In 2012, the budget meeting was held in mid November.  I don't recall that
it was a major problem.

VK

On Tue, Jun 16, 2015 at 6:49 PM, Alicia Mattson <agmattson at gmail.com> wrote:

> I am available for the Nov 14-15 dates if that's what the LNC decides to
> do.  However, given Dr. Lark's schedule conflict, and given the points he
> made about the timing of the budget meeting, I would prefer the Dec 12-13
> dates if that is an option.
>
> If we meet in mid-November, it means that it will be late October when the
> EC works on a draft budget, which means we'll only be working with
> financial data through September of this year.  With a later meeting date
> we could pick up another month's worth of data to work into the baseline
> assumptions, and we could work on it after election season is over when 3
> of the 7 EC members will be less busy.
>
> If it's just an issue of a different room rate for a Dec meeting, I'd want
> to know what the rate difference would be.  If it's an issue that they
> simply don't have meeting space available, what about asking if the Rosen
> Plaza has a meeting room we could use?  It's the same family of hotels,
> about 1 mile away from the Rosen Centre.
>
> -Alicia
>
>
>
> On Tue, Jun 16, 2015 at 9:56 AM, James Lark <jwl3s at virginia.edu> wrote:
>
>> Dear colleagues:
>>
>>     I hope all is well with you.  I greatly appreciate Mr. Sarwark
>> soliciting feedback concerning this matter before submitting a motion for
>> our consideration.  Allow me to share with you some comments about this
>> matter; I hope you find them helpful.
>>
>> 1)  The weekend of Nov. 14-15 is very bad for me, as I have been invited
>> to deliver an address to the European Students For Liberty conference in
>> Copenhagen, Denmark on Nov. 14.  In addition, since we shall consider the
>> 2016 budget during this meeting, I believe it would be better for us to
>> hold the meeting on Dec. 12-13 (or if necessary Dec. 5-6), as we would have
>> more information at our disposal in preparing the budget.
>>
>>     As a related point, the Executive Committee is responsible for
>> preparing the draft budget for consideration in advance of the LNC
>> meeting.  Holding our fall meeting on Nov. 14-15 would likely require the
>> EC to prepare the draft budget in later October.  At least two EC members
>> (Bill Redpath and I) will be very busy in October, as elections for the
>> Virginia General Assembly take place in November.  (Mr. Redpath and I serve
>> as chair and vice chair, respectively, of the Libertarian Party of
>> Virginia.)
>>
>> 2)  A few minutes ago I visited the Rosen Centre website to check on room
>> rates for Nov. 13-15 and for Dec. 11-13.  I was surprised to observe that
>> the rate for a "deluxe double room" was $194.00 for both Nov. 13 and Nov.
>> 14, whereas the rate for the same room on Dec. 11 and Dec. 12 was $173.00.
>>
>>     While the fact that rates on the website for a Nov. 14-15 meeting are
>> higher than rates for a Dec. 12-13 meeting doesn't imply the Rosen Centre
>> will give us the same room rates for the two meeting dates, it suggests to
>> me that we should make additional inquiries concerning rates for a Dec.
>> 12-13 meeting (and a Dec. 5-6 meeting) before any motion is considered.
>> Frankly, I would be very surprised if the Rosen Centre is unwilling to give
>> us the same rate for a Dec. 12-13 meeting as long as rooms and meeting
>> space are available.
>>
>> 3)  I believe there is an additional benefit to holding the LNC meeting
>> on Dec. 12-13 that we should consider.  Specifically, the anniversary of
>> the founding of the LP takes place on Dec. 11. Perhaps we could hold a
>> Libertarian Party celebration/fundraiser on the evening of Friday, Dec. 11
>> at the hotel.  Indeed, assuming that there are no FEC (or State of Florida)
>> problems, we may be able to conduct a joint LP/LP Florida/LP local Orlando
>> organization celebration that evening.  In any event, we may be able to
>> organize some type of celebration at the hotel that provides an additional
>> incentive for the hotel to give us a favorable rate for a Dec. 12-13
>> meeting.
>>
>>     As always, thanks for your work for liberty; as always, thanks for
>> considering my comments.  I look forward to seeing you next month.
>>
>>     Take care,
>>     Jim
>>
>>     James W. Lark, III
>>     Advisor, The Liberty Coalition
>>     University of Virginia
>>
>>     Region 5 Representative, Libertarian National Committee
>> -----
>>
>>
>> On 6/16/2015 9:56 AM, Nicholas Sarwark wrote:
>>
>>> All,
>>>
>>> Vicki Kirkland has been in contact with the Rosen Centre, the site of
>>> our May 2016 convention, about the possibility of having an LNC
>>> meeting there in advance of the convention.  This would allow the many
>>> members of the committee (myself included) who have not been to the
>>> venue to see it prior to this coming May.
>>>
>>> In her discussions with the hotel, they have offered a $95/night room
>>> rate for the weekend of November 14-15, but indicated that the only
>>> weekends they could make that rate available would be that one and the
>>> weekend immediately following Thanksgiving (November 28-29).  After
>>> that point, the hotel is in holiday season and the rates go up.
>>>
>>> Before we have a mail ballot on the issue, I'd like to put it out to
>>> the list for a discussion of the pros and cons of the proposed date
>>> and venue versus any alternatives.
>>>
>>> -Nick
>>>
>>> _______________________________________________
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>>>
>>
>>
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>
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