[Lnc-business] Fwd: Quarterly Board Meeting Hotel Proposals

[Alicia Mattson]

At this point my preference is the alternative option -- that we go to
Phoenix, stay in a different hotel but still get to visit two of the
potential 2018 convention sites.

I was the one that during the November LNC meeting suggested we check with
the 2018 sites for the Feb LNC meeting.  To get the space necessary for a
convention, we typically need higher-end hotels for conventions than we
need for LNC meetings.  An LNC meeting by itself isn't much leveraging
power to get deals for these higher end hotels, but I hoped that having the
convention selection on the table could land us a great deal for Feb.  I
was disappointed that these sites didn't even give us deals as good as what
we're talking about for the convention.  They had decent offerings on LNC
expenses like meeting room, F&B, and a/v, but they did not do as well on
the room rates for the attendees.  Oh, well.  It was worth asking.

-Alicia



On Wed, Jan 6, 2016 at 7:28 AM, Wes Benedict <wes.benedict at lp.org> wrote:

> See attached spreadsheet from Helms Briscoe (and email below), plus a
> spreadsheet on Oklahoma from Robert Kraus.
>
> In summary:
> 1. Phoenix convention hotel will be $189 per night for the sleeping rooms.
> Free meeting space. $1,000 food and beverage minimum (so we'll probably do
> something like pay for your lunch and coffee to reach that $1,000 minimum).
>
> 2. OKC hotel will be $82 per night for sleeping rooms. Free meeting space.
> Free breakfast. No Food and beverage minimum.
>
> HOWEVER, Robert Kraus noted to me from his vacation today in Miami that:
> "Also we do not have to hold the meeting at the Phoenix locations to see
> them. We can have the CVB send us a van to take us to the 2 locations under
> consideration and stay at the Holiday Inn & Suites Phoenix Airport North
> again for about $119-129 a night. . "
>
> Thanks,
> --Wes
>
> -------- Forwarded Message -------- Subject: Quarterly Board Meeting
> Hotel Proposals Date: Tue, 5 Jan 2016 22:12:58 +0000 From: Sandy Graves
> <sgraves at helmsbriscoe.com> <sgraves at helmsbriscoe.com> To: Robert Kraus
> <robert.kraus at lp.org> <robert.kraus at lp.org> CC: 'BetteRose'
> <betterose at aol.com> <betterose at aol.com>, 'Alicia Mattson'
> <agmattson at gmail.com> <agmattson at gmail.com>, 'Nicholas Sarwark'
> <chair at lp.org> <chair at lp.org>, wes.benedict at lp.org <wes.benedict at lp.org>
> <wes.benedict at lp.org>
>
> Robert,
>
> Attached please find the completed Hotel Availability Report showing those
> hotels that have the Feb 20-21 Board Meeting dates available.  Of the five
> properties selected to receive the RFP, four of them have availability and
> have offered a proposal.
>
>
>
> The attached report has three tabs.  Tab 1 is an overview of each hotel’s
> offer showing room rates, meeting room rental and F & B minimum. Tab 2 is
> an in-depth, detailed breakdown of each property’s proposal and Tab 3 shows
> the lone property that turned down the RFP due to no guestroom
> availability. By the way, initially the Hyatt Regency Bellevue also turned
> down the RFP but has since come back with availability due to being able to
> offer alternate meeting space.
>
>
>
> Once you’ve had an opportunity to review each property’s proposal, please
> contact me with any questions that you may have. Each of them sharpened
> their pencil the best that they could and each of them in anxious to earn
> your business. I look forward to your feedback.
>
>
>
> *Sandy Graves, CMP, CASE*
>
> *Senior Director, Global Accounts*
>
> *HelmsBriscoe*
>
> Office: (704) 664-5765
>
> eFax: (866) 713-8001
>
> Mobile: (704) 226-6535
>
> HelmsBriscoe E-Brochure <http://www.hbpdf.com/agent/sgraves.php>
>
> <http://www.helmsbriscoe.com/>www.helmsbriscoe.com
>
>
>
> *[image: Description: HelmsBriscoe Email Signature Logo]*
>
>
>
>
>
>
>
>
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