[Lnc-business] Fwd: Quarterly Board Meeting Hotel Proposals

[Alicia Mattson]

Plus, in Phoenix we're much less likely to have a massive winter weather
issue as happened in Dallas in Dec 2013.  February in Oklahoma City has a
greater chance of travel problems for the incoming flights.  I would add
that to my previous point about accomplishing an actual future business
need of touring convention facilities in Phoenix.

-Alicia



On Wed, Jan 6, 2016 at 1:55 PM, Alicia Mattson <agmattson at gmail.com> wrote:

> At this point my preference is the alternative option -- that we go to
> Phoenix, stay in a different hotel but still get to visit two of the
> potential 2018 convention sites.
>
> I was the one that during the November LNC meeting suggested we check with
> the 2018 sites for the Feb LNC meeting.  To get the space necessary for a
> convention, we typically need higher-end hotels for conventions than we
> need for LNC meetings.  An LNC meeting by itself isn't much leveraging
> power to get deals for these higher end hotels, but I hoped that having the
> convention selection on the table could land us a great deal for Feb.  I
> was disappointed that these sites didn't even give us deals as good as what
> we're talking about for the convention.  They had decent offerings on LNC
> expenses like meeting room, F&B, and a/v, but they did not do as well on
> the room rates for the attendees.  Oh, well.  It was worth asking.
>
> -Alicia
>
>
>
> On Wed, Jan 6, 2016 at 7:28 AM, Wes Benedict <wes.benedict at lp.org> wrote:
>
>> See attached spreadsheet from Helms Briscoe (and email below), plus a
>> spreadsheet on Oklahoma from Robert Kraus.
>>
>> In summary:
>> 1. Phoenix convention hotel will be $189 per night for the sleeping
>> rooms. Free meeting space. $1,000 food and beverage minimum (so we'll
>> probably do something like pay for your lunch and coffee to reach that
>> $1,000 minimum).
>>
>> 2. OKC hotel will be $82 per night for sleeping rooms. Free meeting
>> space. Free breakfast. No Food and beverage minimum.
>>
>> HOWEVER, Robert Kraus noted to me from his vacation today in Miami that:
>> "Also we do not have to hold the meeting at the Phoenix locations to see
>> them. We can have the CVB send us a van to take us to the 2 locations under
>> consideration and stay at the Holiday Inn & Suites Phoenix Airport North
>> again for about $119-129 a night. . "
>>
>> Thanks,
>> --Wes
>>
>> -------- Forwarded Message -------- Subject: Quarterly Board Meeting
>> Hotel Proposals Date: Tue, 5 Jan 2016 22:12:58 +0000 From: Sandy Graves
>> <sgraves at helmsbriscoe.com> <sgraves at helmsbriscoe.com> To: Robert Kraus
>> <robert.kraus at lp.org> <robert.kraus at lp.org> CC: 'BetteRose'
>> <betterose at aol.com> <betterose at aol.com>, 'Alicia Mattson'
>> <agmattson at gmail.com> <agmattson at gmail.com>, 'Nicholas Sarwark'
>> <chair at lp.org> <chair at lp.org>, wes.benedict at lp.org <wes.benedict at lp.org>
>> <wes.benedict at lp.org>
>>
>> Robert,
>>
>> Attached please find the completed Hotel Availability Report showing
>> those hotels that have the Feb 20-21 Board Meeting dates available.  Of the
>> five properties selected to receive the RFP, four of them have availability
>> and have offered a proposal.
>>
>>
>>
>> The attached report has three tabs.  Tab 1 is an overview of each hotel’s
>> offer showing room rates, meeting room rental and F & B minimum. Tab 2 is
>> an in-depth, detailed breakdown of each property’s proposal and Tab 3 shows
>> the lone property that turned down the RFP due to no guestroom
>> availability. By the way, initially the Hyatt Regency Bellevue also turned
>> down the RFP but has since come back with availability due to being able to
>> offer alternate meeting space.
>>
>>
>>
>> Once you’ve had an opportunity to review each property’s proposal, please
>> contact me with any questions that you may have. Each of them sharpened
>> their pencil the best that they could and each of them in anxious to earn
>> your business. I look forward to your feedback.
>>
>>
>>
>> *Sandy Graves, CMP, CASE*
>>
>> *Senior Director, Global Accounts*
>>
>> *HelmsBriscoe*
>>
>> Office: (704) 664-5765
>>
>> eFax: (866) 713-8001
>>
>> Mobile: (704) 226-6535
>>
>> HelmsBriscoe E-Brochure <http://www.hbpdf.com/agent/sgraves.php>
>>
>> <http://www.helmsbriscoe.com/>www.helmsbriscoe.com
>>
>>
>>
>> *[image: Description: HelmsBriscoe Email Signature Logo]*
>>
>>
>>
>>
>>
>>
>>
>>
>> _______________________________________________
>> Lnc-business mailing list
>> Lnc-business at hq.lp.org
>> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>>
>>
>
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