[Lnc-business] update on 2018 convention plans

[Alicia Mattson]

When it comes time to pick the A/V company for 2018, the practical reality
is that the COC will look at the quote from the hotel, look at the quote
from the best outside vendor, and decide if the difference in the prices is
worth it to get the wi-fi for 600 delegates thrown in.

That will be the real world cost to us, regardless of what amount the hotel
would have charged us for it with their rack rate.  The savings from that
contract clause could be calculated as the hotel's rack rate for the wi-fi
minus however much extra we had to pay for our A/V to use the hotel vs. an
outside vendor.  We won't have those figures until 2018.

-Alicia



On Fri, May 6, 2016 at 4:22 AM, Sam Goldstein <goldsteinatlarge at gmail.com>
wrote:

> Alicia,
>
> Thanks for the update.  Does the committee have an idea of the value of an
> internet connection for up
> to 600 people?
>
> Sam Goldstein
> Libertarian National Committee
> Member at Large
> 8925 N Meridian St, Ste 101
> Indianapolis IN 46260
> 317-850-0726 Phone
> 317-582-1773 Fax
>
> On Thu, May 5, 2016 at 6:24 PM, Alicia Mattson <agmattson at gmail.com>
> wrote:
>
>> Obviously, the Convention Oversight Committee is pretty busy right now.
>> Not only is it peak season for the 2016 details, but we're also hoping to
>> wrap up the 2018 New Orleans contract before the end of the term.
>>
>> I wanted to give you an update on a matter that the LNC discussed in
>> Phoenix when we made the 2018 site selection.  I relayed to our search
>> agent the board's interest in trying to get wi-fi in the convention hall
>> for delegates to use.  She was able to negotiate a contract clause for 2018
>> which says if we use the hotel's in-house A/V provider, we'll get free
>> wi-fi for up to 600 connections in the main hall.  That's a high-value
>> concession that I thought you'd be pleased to hear.  We often, but not
>> always, use the in-house A/V company.  A/V is one of the largest cost
>> categories for our events, and it sometimes pays to shop around.  Obviously
>> for 2018, the value of the in-house wi-fi concession will have to be
>> factored into the consideration of any competing bids from outside vendors.
>>
>> -Alicia
>>
>>
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>>
>>
>
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