[Lnc-business] update on 2018 convention plans

Fri May 6 08:52:19 EDT 2016

Daniel,

Thanks for the information and also for stepping up to maintain the
Complaint Department.  I
look forward to using your services in the near future.

Thanks and

Live Free,

Sam Goldstein
Libertarian National Committee
Member at Large
8925 N Meridian St, Ste 101
Indianapolis IN 46260
317-850-0726 Phone
317-582-1773 Fax

On Fri, May 6, 2016 at 8:03 AM, Daniel Hayes <danielehayes at icloud.com>
wrote:

> Sam,
> Using the figure of $20/day/person, it comes out to $48,000.   I don't
> think that it's worth that.  I think that this is something that we need to
> make sure that hotels know that we expect to be included in their bid in
> the future going forward.  I am not an IT guy but the hotel's cost on that
> for 600 people most of who are already staying at the hotel and getting
> internet in their rooms is not that much money.
> Now this doesn't help us in Orlando or in New Orleans so much.  They have
> the negotiating leverage when it comes to this.  They made the concession
> after we agreed to hold our convention there. Our leverage is to walk, and
> that plays real poorly on a whole lot of levels. So we just accept this
> concession and move forward with this in mind.
>  I might be wrong, but I think that if we make it known to hotels for 2020
> and forward that we expect it to be included in their bid that we can get
> this concession included at the lowest cost possible. It could however make
> the bid that comes in so astronomical that we can't afford it.
> Back to answering your question, I don't think its an easy one to answer.
> We need to decide what we think having free wi-fi in the hotel is worth to
> the delegates to pay.  On our personal mobile data plans we pay somewhere
> around 5-10 bucks a GB.  I think that this should be something available
> only to delegates that have paid to attend the convention.  In Orlando we
> currently have over 600 people that are donating for some sort of package.
> We probably already have over 700-800 people planning to attend as
> delegates. I thought I heard there were over 1000 in the credentialing
> system, but you and I know that people throw up gobs of alternates that are
> not coming
> Personally, I think that we need to act like we are in a field somewhere
> as Starchild wishes we were and handle our internet the way we would out
> there.  We just bring our own.
> That all said, speaking personally as someone that is a member of the COC,
> not for the COC.  I think the most I would be willing to value the internet
> concession at is $5000. I just realized after I wrote this that I think
> Alicia sent us the 2018 contract which I have not looked at as I am trying
> to get the convention schedule finalized.  I think one thing we need to
> look at in the contract is what the hotel plans to charge us per hour for
> labor.  That one can be quite big. More on this later maybe...off to do
> some wrangling.
>
> Daniel Hayes
> 2016 National Libertarian Convention Speaker Wrangler
>
> On May 06, 2016, at 04:35 AM, Daniel Hayes <danielehayes at icloud.com>
> wrote:
>
> According to the Rosen Center it's worth 100/day/person so in the 2016
> conventions case so 400 per person. So 1000 delegates. About $400,000. If
> we have 4 people donate $100,000 each to our FEC allowed convention find we
> can have internet in the main hall this year.😳
> That said without having gotten any specific competing bids for the 2018
> convention, but having spoken to a friend that is a professional meeting
> planner in the area, $90/hr seems to be the hotel rate for labor for a/v
> and she seemed to think that about $50/ hr was the rate for third party
> firms. That labor cost was what put the A/V Guys that are doing it for
> $40/hr ahead of the hotel and other companies in Orlando that were charging
> a lot more.
>
>
> Daniel Hayes
> Convention Committee Complaint Department
>
> Sent from my iPhone
>
> On May 6, 2016, at 6:22 AM, Sam Goldstein <goldsteinatlarge at gmail.com>
> wrote:
>
> Alicia,
>
> Thanks for the update.  Does the committee have an idea of the value of an
> internet connection for up
> to 600 people?
>
> Sam Goldstein
> Libertarian National Committee
> Member at Large
> 8925 N Meridian St, Ste 101
> Indianapolis IN 46260
> 317-850-0726 Phone
> 317-582-1773 Fax
>
> On Thu, May 5, 2016 at 6:24 PM, Alicia Mattson <agmattson at gmail.com>
> wrote:
>
>> Obviously, the Convention Oversight Committee is pretty busy right now.
>> Not only is it peak season for the 2016 details, but we're also hoping to
>> wrap up the 2018 New Orleans contract before the end of the term.
>>
>> I wanted to give you an update on a matter that the LNC discussed in
>> Phoenix when we made the 2018 site selection.  I relayed to our search
>> agent the board's interest in trying to get wi-fi in the convention hall
>> for delegates to use.  She was able to negotiate a contract clause for 2018
>> which says if we use the hotel's in-house A/V provider, we'll get free
>> wi-fi for up to 600 connections in the main hall.  That's a high-value
>> concession that I thought you'd be pleased to hear.  We often, but not
>> always, use the in-house A/V company.  A/V is one of the largest cost
>> categories for our events, and it sometimes pays to shop around.  Obviously
>> for 2018, the value of the in-house wi-fi concession will have to be
>> factored into the consideration of any competing bids from outside vendors.
>>
>> -Alicia
>>
>>
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