[Lnc-business] Motion:

[Caryn Ann Harlos]

Hi Alicia,

First I would ask if there is language you could suggest.

As in the "all" - it is what we are doing now.  Nothing is being added.
All records that are public records.

The committee is tasked with a good faith effort to publish them yes.
Nearly everything being referred to will have been published previously -
this is making the permanent archive.

Top level history is subjective.  The Wiki now is far from only top level-
histories of some county parties are preserved if someone was interested in
them.

What is useful is very much subjective.  To those very interested in having
a good complete record of our history, they are all.

Volunteer time is like earmarked money. If a volunteer wants to give it-
that is their choice, not ours on what we deem fruitful.  I already know
volunteers willing to be dedicated. There is a core of people interested in
historical matters.

A treasure trove of records exist.

-Caryn Ann


On Tue, Jan 10, 2017 at 1:53 AM Alicia Mattson <agmattson at gmail.com> wrote:

> I think the scope of this committee, as proposed, is so broad that it's a
> problem.
>
> Am I really being asked to be partially responsible for preserving ALL
> physical historic information (in #1), and ALL public electronic records
> (in #2)?  And the committee is additionally tasked with publishing ALL
> historical documents (in #4)?
>
> "All" is an awfully large amount of information, and it means there would
> never be anything deemed inappropriate for inclusion because it says "all".
>
> I thought this was just going to be some top-level history like whatever
> is on the wiki right now, but this proposal is a massive expansion in scope.
>
> Some historical documents are useful to keep around for reference.  Others
> just aren't, so why spend time preserving ALL of them?
>
> Are we going to spend our limited volunteer time and effort documenting
> the past, or are we going to instead focus on how to make our future
> efforts have more real-world results?
>
> -Alicia
>
>
>
>
>
> On Sun, Jan 8, 2017 at 5:56 PM, Ken Moellman <ken.moellman at lpky.org>
> wrote:
>
>
>
>
>
>
>
>
> The following is a motion seeking a sponsor and co-sponsors, to create
> the Historic Preservation Committee, tasked with preserving and publishing
> all historical documents of the Party.
>
>
>
>
> *Add a line item to chart in subsection 1 of section 1.03 of the Policy
> Manual, which reads (column name in italics):**(Committee name)* Historic
> Preservation Committee
> *(Size)* Two (2) LNC Members or Alternates, plus up to five (5) non-LNC
> members.
> *(Member Selection)* LNC Members or Alternates selected by LNC. Non-LNC
> members selected by the committee, which shall be accepted unless objected
> to by a majority of the LNC within 14 days of notification.
> *(Chair Selection)* * Committee Selected
>
>
>
>
> *Create a new subsection under section 2.02 of the Policy Manual, which
> reads:*x) Historic Preservation Committee
>
> The goal of the Historic Preservation Committee is to preserve historical
> documents of the party.  To that end, the committee shall:
> 1. With the assistance of staff and the Secretary, maintain all physical
> historic information in a safe and climate controlled environment. Any
> costs for document storage shall be presented to the LNC and shall be
> accepted unless objected to by the majority of the entire LNC within 14
> days.
> 2. With the assistance of staff and the Secretary, collect all public
> electronic records.
> 3. With the assistance of the IT Committee and staff, provide and maintain
> a permanent public document archive in the form of a publicly-viewable
> website which is separate from the Party’s primary website.
> 4. Make a good faith effort to preserve and publish all historical
> documents, and transform physical documents into electronic format toward
> that end.
> 5. Vote to recommend the destruction of any original document, or document
> for which no other copy is available. No such document shall be destroyed
> without the consent of the LNC, as outlined in Section 2.07(x).
> 6. At each LNC meeting, present a summary of physical document
> preservation mechanisms currently being utilized, and the number of
> documents preserved in electronic format.
> 7. Ensure that any document that would qualify for discussion under the
> rules of executive session for the LNC, as outlined under Section 1.02(5),
> remains private until such time that the Executive Committee, or the entire
> LNC, meeting in executive session, votes in the affirmative to make that
> information public.
> 8. Within one business day, inform the LNC of any committee appointments.
> 9. Publicly announce and permit a public audience for all meetings, other
> than those meetings held for the explicit purpose of discussing historic
> items that would qualify for Executive Session.
>
> Nothing listed in the responsibilities, powers, or scope of this Committee
> shall be construed to prevent or circumvent the normal operation of the
> Party’s main website or to interfere in the duties of the Secretary as
> mandated by the Party Bylaws or this Policy Manual.
>
>
>
>
> *Create a new subsection under section 2.07 of the Policy Manual, which
> reads:*(x) All agendas, public meeting minutes, and public records of the
> Party shall be made available to the Historic Preservation Committee.  No
> data shall be deleted or destroyed without a vote in the affirmative by no
> less than two-thirds of the entire LNC.
>
>
>
>
>
>
>
>
> --
>
>
> Ken C. Moellman, Jr.
> LNC Region 3 Alternate Representative
> LPKY Judicial Committee
>
>
>
>
>
>
>
>
>
>
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