[Lnc-business] Motion:

Tue Jan 10 07:37:41 EST 2017

I am at a full screen computer now, and can get better address:

*With the assistance of staff and the Secretary, maintain all physical
historic information in a safe and climate controlled environment.*

This is already done. Decisions are already made - either explicitly or
implicitly - about what is kept. This does not change that.

*With the assistance of staff and the Secretary, collect all public
electronic records.*

This is already done. When things are made public, they are either
electronic or physical. They are already been saved.

*Make a good faith effort to preserve and publish all available historical
party documents, and transform physical documents into electronic format
toward that end.*

Historical documents are not kept for mere utility reference, but for their
historical value. We don't put out that much "publicly" and what is put out
has a historical value in saving. Though this section could be tweaked to
give greater discretion to the committee on items.

*Make a good faith effort to preserve and, and within its discretion, to
publish, all available historical party documents, and transform physical
documents into electronic format toward that end.*

I would make the point of volunteer times. Their times is their to spend.
There are volunteers waiting to be involved.  Their time is not fungible,
people get involved in what they are passionate about.

- Caryn Ann

On Tue, Jan 10, 2017 at 5:15 AM, Caryn Ann Harlos <carynannharlos at gmail.com>
wrote:

> Hi Alicia,
>
> First I would ask if there is language you could suggest.
>
> As in the "all" - it is what we are doing now.  Nothing is being added.
> All records that are public records.
>
> The committee is tasked with a good faith effort to publish them yes.
> Nearly everything being referred to will have been published previously -
> this is making the permanent archive.
>
> Top level history is subjective.  The Wiki now is far from only top level-
> histories of some county parties are preserved if someone was interested in
> them.
>
> What is useful is very much subjective.  To those very interested in
> having a good complete record of our history, they are all.
>
> Volunteer time is like earmarked money. If a volunteer wants to give it-
> that is their choice, not ours on what we deem fruitful.  I already know
> volunteers willing to be dedicated. There is a core of people interested in
> historical matters.
>
> A treasure trove of records exist.
>
> -Caryn Ann
>
>
> On Tue, Jan 10, 2017 at 1:53 AM Alicia Mattson <agmattson at gmail.com>
> wrote:
>
>> I think the scope of this committee, as proposed, is so broad that it's a
>> problem.
>>
>> Am I really being asked to be partially responsible for preserving ALL
>> physical historic information (in #1), and ALL public electronic records
>> (in #2)?  And the committee is additionally tasked with publishing ALL
>> historical documents (in #4)?
>>
>> "All" is an awfully large amount of information, and it means there would
>> never be anything deemed inappropriate for inclusion because it says "all".
>>
>> I thought this was just going to be some top-level history like whatever
>> is on the wiki right now, but this proposal is a massive expansion in scope.
>>
>> Some historical documents are useful to keep around for reference.
>> Others just aren't, so why spend time preserving ALL of them?
>>
>> Are we going to spend our limited volunteer time and effort documenting
>> the past, or are we going to instead focus on how to make our future
>> efforts have more real-world results?
>>
>> -Alicia
>>
>>
>>
>>
>>
>> On Sun, Jan 8, 2017 at 5:56 PM, Ken Moellman <ken.moellman at lpky.org>
>> wrote:
>>
>>
>>
>>
>>
>>
>>
>>
>> The following is a motion seeking a sponsor and co-sponsors, to create
>> the Historic Preservation Committee, tasked with preserving and publishing
>> all historical documents of the Party.
>>
>>
>>
>>
>> *Add a line item to chart in subsection 1 of section 1.03 of the Policy
>> Manual, which reads (column name in italics):**(Committee name)* Historic
>> Preservation Committee
>> *(Size)* Two (2) LNC Members or Alternates, plus up to five (5) non-LNC
>> members.
>> *(Member Selection)* LNC Members or Alternates selected by LNC. Non-LNC
>> members selected by the committee, which shall be accepted unless objected
>> to by a majority of the LNC within 14 days of notification.
>> *(Chair Selection)* * Committee Selected
>>
>>
>>
>>
>> *Create a new subsection under section 2.02 of the Policy Manual, which
>> reads:*x) Historic Preservation Committee
>>
>> The goal of the Historic Preservation Committee is to preserve historical
>> documents of the party.  To that end, the committee shall:
>> 1. With the assistance of staff and the Secretary, maintain all physical
>> historic information in a safe and climate controlled environment. Any
>> costs for document storage shall be presented to the LNC and shall be
>> accepted unless objected to by the majority of the entire LNC within 14
>> days.
>> 2. With the assistance of staff and the Secretary, collect all public
>> electronic records.
>> 3. With the assistance of the IT Committee and staff, provide and
>> maintain a permanent public document archive in the form of a
>> publicly-viewable website which is separate from the Party’s primary
>> website.
>> 4. Make a good faith effort to preserve and publish all historical
>> documents, and transform physical documents into electronic format toward
>> that end.
>> 5. Vote to recommend the destruction of any original document, or
>> document for which no other copy is available. No such document shall be
>> destroyed without the consent of the LNC, as outlined in Section 2.07(x).
>> 6. At each LNC meeting, present a summary of physical document
>> preservation mechanisms currently being utilized, and the number of
>> documents preserved in electronic format.
>> 7. Ensure that any document that would qualify for discussion under the
>> rules of executive session for the LNC, as outlined under Section 1.02(5),
>> remains private until such time that the Executive Committee, or the entire
>> LNC, meeting in executive session, votes in the affirmative to make that
>> information public.
>> 8. Within one business day, inform the LNC of any committee appointments.
>> 9. Publicly announce and permit a public audience for all meetings, other
>> than those meetings held for the explicit purpose of discussing historic
>> items that would qualify for Executive Session.
>>
>> Nothing listed in the responsibilities, powers, or scope of this
>> Committee shall be construed to prevent or circumvent the normal operation
>> of the Party’s main website or to interfere in the duties of the Secretary
>> as mandated by the Party Bylaws or this Policy Manual.
>>
>>
>>
>>
>> *Create a new subsection under section 2.07 of the Policy Manual, which
>> reads:*(x) All agendas, public meeting minutes, and public records of
>> the Party shall be made available to the Historic Preservation Committee.
>> No data shall be deleted or destroyed without a vote in the affirmative by
>> no less than two-thirds of the entire LNC.
>>
>>
>>
>>
>>
>>
>>
>>
>> --
>>
>>
>> Ken C. Moellman, Jr.
>> LNC Region 3 Alternate Representative
>> LPKY Judicial Committee
>>
>>
>>
>>
>>
>>
>>
>>
>>
>>
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>>
>>
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>>
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>>
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>>
>>
>>
>>
>>
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>>

-- 
*In Liberty,*
*Caryn Ann Harlos*
Region 1 Representative, Libertarian National Committee (Alaska, Arizona,
Colorado, Hawaii, Kansas, Montana, Utah, Wyoming, Washington) - Caryn.Ann.
Harlos at LP.org <Caryn.Ann.Harlos at LP.org>
Communications Director, Libertarian Party of Colorado
<http://www.lpcolorado.org>
Colorado State Coordinator, Libertarian Party Radical Caucus
<http://www.lpradicalcaucus.org>
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