[Lnc-business] Convention Oversight Committee Housekeeping

[Alicia Mattson]

When Region 7 appointed Erin as their regional alternate, it made her
ineligible to continue to serve in the non-LNC position on the COC to which
she had been appointed.  I'm in favor of retaining her on the COC, but we
need to do it correctly by adjusting the committee composition, and
appointing Erin back to the COC to fill the vacancy created by her regional
appointment.

This is not a rare situation.  In a previous term (2010-2012), Bill Redpath
was serving on the Audit Committee as the non-officer LNC member.  The
Treasurer resigned, and Bill was appointed to be the Treasurer.  By
becoming an officer, he was no longer eligible to serve on the Audit
Committee, creating an automatic vacancy on the Audit Committee.

At the end of last term, Aaron Starr was serving as a non-LNC member on the
Audit Committee.  He was appointed to be a regional alternate.  From the
5/26/16 LNC minutes, "For this term, Mr. Johnson has been the LNC member on
the Audit Committee, and Aaron Starr and M Carling were the Audit Committee
members who were not members of the National Committee.  Recently Aaron
Starr had been appointed as the Region 4 Alternate to the LNC.  Mr.
Johnson’s asked the Chair for a ruling on Mr. Starr’s status with the Audit
Committee.  Mr. Sarwark ruled that since Mr. Starr is now an LNC member, he
is therefore ineligible to hold his seat on the Audit Committee and cannot
continue to serve."

Regarding how to fix the policy, I would oppose the particular wording
Daniel proposed with the "up to 5" language.  When the existing language
was crafted, it was intentionally mandated that the majority of the COC
must be LNC members.  That's because the COC has a financial impact on the
LNC's wallet via the financial results of a convention.  We didn't want
non-LNC members having majority influence over such financial risk.  The
"up to 5" language would undermine the balance, because it would even
permit 0 LNC members.

I suggest we amend the existing language as follows:


"*Seven members, with a minimum of *F*f*our LNC Members or Alternates, plus
3*and the remainder* non-LNC members who are recommended by the Convention
Oversight Committee"

Can we give it 24 hours or so for feedback on the language before rushing
to start the email ballot?  I'd rather take a day longer to get the
language right.

Because they're such different subjects, I also suggest that we have a
separate email ballot for appointing Erin to the COC.  Perhaps offset the
two motions by 1 day so the amendment is adopted first, and then the
appointment kicks in immediately after.

-Alicia





On Wed, Jun 28, 2017 at 11:00 AM, Daniel Hayes <danielehayes at icloud.com>
wrote:

> All,
>
> We find ourselves with a bit a problem that needs fixing.  The policy
> manual defines the Convention Oversight Committee as follows:  "Four LNC
> Members or Alternates, plus 3 non-LNC members who are recommended by the
> Convention Oversight Committee"  "LNC members selected by the LNC, non-LNC
> members selected by the LNC Chair".
>
> Erin Adams has moved from being a non-LNC member to being a LNC
> Alternate.  I have two alternatives on how to do it.  I highly value Erin's
> work ethic and contribution to the COC and wish to keep her as a full
> voting member of the committee.
>
>
> First, we could just do the following:
>
> "Move to ratify Erin Adams, Whitney Bilyeu, William Brackeen, Sam
> Goldstein, Daniel Hayes, Alicia Mattson, and BetteRose Ryan as members of
> the Convention Oversight Committee for the current term, notwithstanding
> any rules in the LNC Policy Manual."
>
> I included all the names because if we ratified one person but not the
> others, that might create some other problem.
>
>
>
> This following option is a bit messier but more certain:
>
> "Move to amend the chart in the LNC policy manual section 1.03 to define
> the size of the Convention Oversight Committee as,
> 'Seven members composed of up to five LNC Members or Alternates, plus up
> to three non-LNC members who are recommended by the Convention Oversight
> Committee.';
> to sunset upon expiration of the current COC term and to ratify Erin
> Adams' position as a member of the Convention Oversight Committee."
>
>
> My reason for the "up to" language is because life has a funny way of
> throwing us twists.  IF for some reason a LNC member of the COC were to
> vacate their seat before the end of their term, I would expect us to
> restore the composition to 4 LNC and 3 non LNC members of the COC. The
> sunset is there to restore the original intent once this term is over.
>
> I am not seeking co-sponsors for either motion yet, as I am checking a
> sense of the body to see which route we prefer to use.
>
> Daniel Hayes
> LNC At Large Member
> LNC COC Vice-Chair
>
> Sent from my iPhone
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>
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