[Lnc-business] Email cutovers

[Caryn Ann Harlos]

Thank you Ken, you are fantastic.

-Caryn Ann

On Tue, Oct 31, 2017 at 11:50 PM, Ken Moellman <ken at moellman.com> wrote:

> All -
>
> It's been a bit delayed, but I'm preparing the email cutover for LP
> National.  There are some changes which need to happen to make this work
> for the long-term.
>
> The cutover will happen in 2 steps:
>
> First, mailing lists will be hosted only on hq.lp.org.  This will
> separate mailing lists from the lp.org email domain.
>
> Second, we need to use mailboxes instead of forwarders for LP.org email
> addresses.
>
> Why are we ending the use of forwarders?  Because we have to. We're having
> problems on the existing system with various email providers ending up in
> spam.  It's hard to explain this without a whiteboard, but simply put -
> email forwarding is becoming obsolete and will continue to fade out as spam
> prevention measures are adopted by various ISPs. This is not something in
> our control.  I have attached a screenshot (which hopefully will make it
> through the list) to show you an example of the problem as it exists today.
>
> So hq.lp.org will be for email lists, and lp.org will be for email
> mailboxes.
>
> During the period between the transition, there may be some interruption
> of the ability to send email through lists.  After both phases of the
> cutover, the lists will require sending from your LP.org address.  This
> will avoid having us placed on spam blacklists (which also effects our
> email blast reach).
>
> I will plan these cutovers to occur as closely together as possible to
> avoid any extended service issues.
>
> This will also have the effect of ending all previous email forwarders
> being used - so former LNC members will no longer have @lp.org email
> addresses.
>
> The shared email system now hosts 9 state affiliates (7 of which are
> active) and it is functioning as expected.  I have written detailed
> instructions for management of the system in the long term, so that the
> email server can be managed by any staff member.  There are some rules on
> usage to avoid being put on spam blacklists, and those rules are included
> in the administration guide.
>
> For those interested, I can separately email the end user guide.  I am
> still in need of updating the guide regarding the configuration of various
> mail clients, but it is otherwise configured.
>
> There's still a good bit of pre-work to do prior to cutover, but I wanted
> to put this out there so that everyone is aware  and we can fully discuss
> this change in procedure. This will be a major effort on my part, and I
> want to make sure everyone is comfortable with it before we embark on it.
>
> As a reminder, this cutover will save the party about $500 per month, and
> the current server used for email is ancient (in IT terms) and not being
> supported by our vendor anymore.
>
> Please feel free to contact me directly with any questions.  I don't want
> to provide too many details on an open list, as it may create security
> problems.
>
>
>
> _______________________________________________
> Lnc-business mailing list
> Lnc-business at hq.lp.org
> http://hq.lp.org/mailman/listinfo/lnc-business_hq.lp.org
>
>


-- 
*In Liberty,*
*Caryn Ann Harlos*
Region 1 Representative, Libertarian National Committee (Alaska, Arizona,
Colorado, Hawaii, Kansas, Montana, Utah, Wyoming, Washington) - Caryn.Ann.
Harlos at LP.org <Caryn.Ann.Harlos at LP.org>
Communications Director, Libertarian Party of Colorado
<http://www.lpcolorado.org>
Chair, LP Historical Preservation Committee

A haiku to the Statement of Principles:
*We defend your rights*
*And oppose the use of force*
*Taxation is theft*
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