[Lnc-business] Email cutovers

[Ken Moellman]

FYI -

I am targeting November 24th/25th for the mailing list cutover (hq.lp.org)
and the 25th/26th for the email cutover (lp.org).

I have received some very good feedback from LNC and non-LNC members, and I
thank you for that.  I am working to resolve the issue raised of non-LNC
members on LNC mailing lists.

And in the mean time, again, if anyone has any questions or concerns on
this cutover please do not hesitate to reach me privately.

ken



On Wed, Nov 1, 2017 at 1:50 AM, Ken Moellman <ken at moellman.com> wrote:

> All -
>
> It's been a bit delayed, but I'm preparing the email cutover for LP
> National.  There are some changes which need to happen to make this work
> for the long-term.
>
> The cutover will happen in 2 steps:
>
> First, mailing lists will be hosted only on hq.lp.org.  This will
> separate mailing lists from the lp.org email domain.
>
> Second, we need to use mailboxes instead of forwarders for LP.org email
> addresses.
>
> Why are we ending the use of forwarders?  Because we have to. We're having
> problems on the existing system with various email providers ending up in
> spam.  It's hard to explain this without a whiteboard, but simply put -
> email forwarding is becoming obsolete and will continue to fade out as spam
> prevention measures are adopted by various ISPs. This is not something in
> our control.  I have attached a screenshot (which hopefully will make it
> through the list) to show you an example of the problem as it exists today.
>
> So hq.lp.org will be for email lists, and lp.org will be for email
> mailboxes.
>
> During the period between the transition, there may be some interruption
> of the ability to send email through lists.  After both phases of the
> cutover, the lists will require sending from your LP.org address.  This
> will avoid having us placed on spam blacklists (which also effects our
> email blast reach).
>
> I will plan these cutovers to occur as closely together as possible to
> avoid any extended service issues.
>
> This will also have the effect of ending all previous email forwarders
> being used - so former LNC members will no longer have @lp.org email
> addresses.
>
> The shared email system now hosts 9 state affiliates (7 of which are
> active) and it is functioning as expected.  I have written detailed
> instructions for management of the system in the long term, so that the
> email server can be managed by any staff member.  There are some rules on
> usage to avoid being put on spam blacklists, and those rules are included
> in the administration guide.
>
> For those interested, I can separately email the end user guide.  I am
> still in need of updating the guide regarding the configuration of various
> mail clients, but it is otherwise configured.
>
> There's still a good bit of pre-work to do prior to cutover, but I wanted
> to put this out there so that everyone is aware  and we can fully discuss
> this change in procedure. This will be a major effort on my part, and I
> want to make sure everyone is comfortable with it before we embark on it.
>
> As a reminder, this cutover will save the party about $500 per month, and
> the current server used for email is ancient (in IT terms) and not being
> supported by our vendor anymore.
>
> Please feel free to contact me directly with any questions.  I don't want
> to provide too many details on an open list, as it may create security
> problems.
>
>
>
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