[Lnc-business] Instructions for LNC Electronic Meeting - Friday, 02/02/18 @ 9:00 p.m. Eastern

[Elizabeth Van Horn]

I have Region 3 members who'd like to listen to the meeting.  Can I give 
them the information from below so they can listen?

Also, I'd like to make an audio copy of the electronic meeting, am I 
allowed to do that?

---
Elizabeth Van Horn
LNC Region 3 (IN, MI, OH, KY)
Secretary Libertarian Party of Madison Co, Indiana
Chair-LP Social Media Process Review Committee
Vice-Chair Libertarian Pragmatist Caucus
http://www.lpcaucus.org/

On 2018-01-28 01:56, Alicia Mattson wrote:
> Below (and attached) is the information needed for participating in the
>    meeting.  Please actually READ this material in advance, not just 
> skim
>    it two minutes prior to the meeting.
>    -Alicia
>    
> -----------------------------------------------------------------------
>    What:  Electronic Meeting of the Libertarian National Committee
>    When:  Friday, 02/02/18 6:00 PM Pacific / 9:00 PM Eastern
>    Purpose:  to consider the motions for censure and suspension of the
>    Vice Chairman
>    To join the meeting:
>    [1]https://lp.adobeconnect.com/lnc/
>    Adobe Connect will need to install a browser add-on before you can 
> join
>    the meeting.  If your computer prompts you to give permission for 
> the
>    installation, you will need to allow it.  Some users may need to 
> close
>    and then re-open their browsers after installation of the add-on 
> before
>    you will be able to successfully enter the meeting room.
>    When joining the meeting, each person should reference the 
> instructions
>    in the attached PDF, which explain that you should sign into the
>    meeting as a guest and then run the audio setup wizard to select 
> which
>    microphone to use and test audio input/output levels.
>    If you have never attended an Adobe Connect meeting before, test 
> your
>    connection and software in advance here:
>    
> [2]https://lp.adobeconnect.com/common/help/en/support/meeting_test.htm
>    
> -----------------------------------------------------------------------
>    For visitors:
>    Meeting visitors are responsible for complying with the following
>    policies adopted by the LNC:
>    Policy Manual Section 1.02.4 says:
>    "LNC meetings are open to Party members, except while in Executive
>    Session. However, participation is not permitted except by majority
>    vote of the committee."
>    Policy Manual Section 1.02.7 pertaining to Electronic Meetings 
> contains
>    the following provisions that are particularly relevant to visitors:
>    i)  Each participant must accurately identify himself by name when
>    joining the meeting.  Videoconference participants other than 
> members
>    or alternates of the committee must precede their sign-in name with
>    “zz” so as to group them at the end of the alphabetical participant
>    list.
>    j)  Electronic meeting participants must try to eliminate, as much 
> as
>    possible, background noise, echoes, and call waiting interruptions.
>    Participants shall not place their telephone connection on hold if 
> the
>    system has music or messages playing while in that mode.
>    k)  All participants legally consent to having the meetings 
> recorded,
>    should the committee opt to do so.
>     n)  If the committee permits, participants other than members or
>    alternates of the committee may observe videoconferences using Adobe
>    Connect (and not by a toll-free number) with their web cameras off 
> and
>    their microphones muted.
>    
> -----------------------------------------------------------------------
>    For LNC members/alternates only:
>    Teleconference Backup Option.  As explained below, joining by 
> computer
>    videoconference is the best way to fully participate.  If 
> circumstances
>    mean that you need to participate via telephone instead of via
>    videoconference, you need to contact me in advance of the meeting so
>    that I can:
>    1)  provide you with the dial-in number, and
>    2)  configure the videoconference to connect to the teleconference
>    before the meeting starts
>    There are several drawbacks to just using the telephone connection, 
> so
>    participation via internet is strongly encouraged.  Phone 
> participants
>    can't raise a silent electronic hand to request recognition to 
> speak.
>    They just have to interrupt someone to let the chair know they want 
> to
>    speak.  We use electronic status indicators to vote, so if someone 
> is
>    on the phone, we have to remember to get their vote verbally while
>    others vote electronically.  Phone users can't see chat messages 
> from
>    others.  They can't see whose hands are raised.  They can't see any
>    materials displayed on the screen.  You do miss information if 
> you're
>    telephone only, so please join via web if at all possible.
>    Special Rules.  The LNC’s rules for electronic meetings can be found 
> in
>    Policy Manual Section 1.02.7, and you should review them prior to 
> the
>    meeting.
>    Equipment.  To fully participate by web with both video and audio in 
> an
>    electronic meeting, you need the following:
>    1)  a computer with high-speed internet access, with the 
> aforementioned
>    web browser add-in installed, and with your software versions tested
>    and approved at the link in the meeting invitation above.  If you 
> have
>    a slow connection (like a cell tower) the audio/video may cut in and
>    out for you.
>    2)  a webcam to transmit your video.  It is possible to participate
>    without a webcam, so long as you have a separate microphone.  Even 
> if
>    you have a webcam, you're not obligated to turn on your video
>    transmission if you're in your pajamas, or it's bogging down your
>    internet connection, etc.  You can turn on your microphone and your
>    webcam independently in the Adobe Connect meeting room.  You can 
> still
>    use the microphone on your webcam even if your video feed is off.
>    3)  a microphone to transmit your audio when you speak.  Most 
> webcams
>    have microphones built in, and that will work just fine.  If yours 
> is a
>    video-only webcam, then you need a separate microphone plugged into 
> the
>    microphone jack on your computer.
>    4) It is VERY IMPORTANT that you use earbuds or headphones plugged 
> into
>    your computer's headphone jack to listen to the meeting.  Yes, you 
> can
>    hear fine through your computer speakers, but the problem is that 
> after
>    the audio comes out through your speakers, it feeds back in through
>    your open microphone and re-transmits the audio to other 
> participants,
>    creating an echo.  Echoes are maddening and disruptive for the other
>    participants.  If you already have earbuds for a phone or iPod, that
>    will work.  Mine cost a whopping $5, and they work great.  $5 ones 
> are
>    readily available in the gadget sections at many types of stores.  
> You
>    don't have to spend $50 on fancy headphones.
> 
>    If you attempt to participate via the web but without either webcam 
> or
>    a separate microphone, well, you will be able to hear us, but we 
> won't
>    be able to hear you, and that's a problem.  You would be able to 
> raise
>    your electronic hand in the meeting, but your only means of
>    communication would be to send us written messages in the chat 
> window,
>    which we may or may not notice, and I don't think that's adequate.  
> If
>    you have neither webcam nor microphone, you really should use the
>    telephone connection instead, and as noted above, you must notify me 
> in
>    advance that you need it.
>    Mobile Participation.  Even though it is technically possible to use 
> a
>    mobile device to join one of these meetings, you are mistaken if you
>    think you can participate meaningfully while driving down the road 
> in
>    your car and connecting with your iPhone/iPad.  It's dangerous.  You
>    can't pay attention to anything shown on the screen, and even the 
> audio
>    won't have your full attention because you're driving.  Raising your
>    hand, or voting, or trying to adjust your microphone is the 
> equivalent
>    of texting while driving.  You're much more likely to lose your
>    connection as your signal is transferred from one cell tower to
>    another.  Etc.
>    Quiet Location.  You should make arrangements to be in a reasonably
>    quiet location.  Don't be in a bowling alley or a night club or a
>    grocery store.  Children should be supervised by someone else in
>    another room.  Barking dogs or other noise-producing pets should be 
> put
>    in another location where they won't be heard by the rest of us.
> 
> References
> 
>    1. https://lp.adobeconnect.com/lnc/
>    2. 
> https://lp.adobeconnect.com/common/help/en/support/meeting_test.htm