[Lnc-business] Instructions for LNC Electronic Meeting - Friday, 02/02/18 @ 9:00 p.m. Eastern

[Sam Goldstein]

Yes, anyone can listen to the meeting online.  They must input their 
name with a zz first to show they are not LNC members.

---
Sam Goldstein
Libertarian National Committee
317-850-0726 Cell

On 2018-02-02 17:49, Elizabeth Van Horn wrote:
> I have Region 3 members who'd like to listen to the meeting.  Can I
> give them the information from below so they can listen?
> 
> Also, I'd like to make an audio copy of the electronic meeting, am I
> allowed to do that?
> 
> ---
> Elizabeth Van Horn
> LNC Region 3 (IN, MI, OH, KY)
> Secretary Libertarian Party of Madison Co, Indiana
> Chair-LP Social Media Process Review Committee
> Vice-Chair Libertarian Pragmatist Caucus
> http://www.lpcaucus.org/
> 
> On 2018-01-28 01:56, Alicia Mattson wrote:
>> Below (and attached) is the information needed for participating in 
>> the
>>    meeting.  Please actually READ this material in advance, not just 
>> skim
>>    it two minutes prior to the meeting.
>>    -Alicia
>>    
>> -----------------------------------------------------------------------
>>    What:  Electronic Meeting of the Libertarian National Committee
>>    When:  Friday, 02/02/18 6:00 PM Pacific / 9:00 PM Eastern
>>    Purpose:  to consider the motions for censure and suspension of the
>>    Vice Chairman
>>    To join the meeting:
>>    [1]https://lp.adobeconnect.com/lnc/
>>    Adobe Connect will need to install a browser add-on before you can 
>> join
>>    the meeting.  If your computer prompts you to give permission for 
>> the
>>    installation, you will need to allow it.  Some users may need to 
>> close
>>    and then re-open their browsers after installation of the add-on 
>> before
>>    you will be able to successfully enter the meeting room.
>>    When joining the meeting, each person should reference the 
>> instructions
>>    in the attached PDF, which explain that you should sign into the
>>    meeting as a guest and then run the audio setup wizard to select 
>> which
>>    microphone to use and test audio input/output levels.
>>    If you have never attended an Adobe Connect meeting before, test 
>> your
>>    connection and software in advance here:
>>    
>> [2]https://lp.adobeconnect.com/common/help/en/support/meeting_test.htm
>>    
>> -----------------------------------------------------------------------
>>    For visitors:
>>    Meeting visitors are responsible for complying with the following
>>    policies adopted by the LNC:
>>    Policy Manual Section 1.02.4 says:
>>    "LNC meetings are open to Party members, except while in Executive
>>    Session. However, participation is not permitted except by majority
>>    vote of the committee."
>>    Policy Manual Section 1.02.7 pertaining to Electronic Meetings 
>> contains
>>    the following provisions that are particularly relevant to 
>> visitors:
>>    i)  Each participant must accurately identify himself by name when
>>    joining the meeting.  Videoconference participants other than 
>> members
>>    or alternates of the committee must precede their sign-in name with
>>    “zz” so as to group them at the end of the alphabetical participant
>>    list.
>>    j)  Electronic meeting participants must try to eliminate, as much 
>> as
>>    possible, background noise, echoes, and call waiting interruptions.
>>    Participants shall not place their telephone connection on hold if 
>> the
>>    system has music or messages playing while in that mode.
>>    k)  All participants legally consent to having the meetings 
>> recorded,
>>    should the committee opt to do so.
>>     n)  If the committee permits, participants other than members or
>>    alternates of the committee may observe videoconferences using 
>> Adobe
>>    Connect (and not by a toll-free number) with their web cameras off 
>> and
>>    their microphones muted.
>>    
>> -----------------------------------------------------------------------
>>    For LNC members/alternates only:
>>    Teleconference Backup Option.  As explained below, joining by 
>> computer
>>    videoconference is the best way to fully participate.  If 
>> circumstances
>>    mean that you need to participate via telephone instead of via
>>    videoconference, you need to contact me in advance of the meeting 
>> so
>>    that I can:
>>    1)  provide you with the dial-in number, and
>>    2)  configure the videoconference to connect to the teleconference
>>    before the meeting starts
>>    There are several drawbacks to just using the telephone connection, 
>> so
>>    participation via internet is strongly encouraged.  Phone 
>> participants
>>    can't raise a silent electronic hand to request recognition to 
>> speak.
>>    They just have to interrupt someone to let the chair know they want 
>> to
>>    speak.  We use electronic status indicators to vote, so if someone 
>> is
>>    on the phone, we have to remember to get their vote verbally while
>>    others vote electronically.  Phone users can't see chat messages 
>> from
>>    others.  They can't see whose hands are raised.  They can't see any
>>    materials displayed on the screen.  You do miss information if 
>> you're
>>    telephone only, so please join via web if at all possible.
>>    Special Rules.  The LNC’s rules for electronic meetings can be 
>> found in
>>    Policy Manual Section 1.02.7, and you should review them prior to 
>> the
>>    meeting.
>>    Equipment.  To fully participate by web with both video and audio 
>> in an
>>    electronic meeting, you need the following:
>>    1)  a computer with high-speed internet access, with the 
>> aforementioned
>>    web browser add-in installed, and with your software versions 
>> tested
>>    and approved at the link in the meeting invitation above.  If you 
>> have
>>    a slow connection (like a cell tower) the audio/video may cut in 
>> and
>>    out for you.
>>    2)  a webcam to transmit your video.  It is possible to participate
>>    without a webcam, so long as you have a separate microphone.  Even 
>> if
>>    you have a webcam, you're not obligated to turn on your video
>>    transmission if you're in your pajamas, or it's bogging down your
>>    internet connection, etc.  You can turn on your microphone and your
>>    webcam independently in the Adobe Connect meeting room.  You can 
>> still
>>    use the microphone on your webcam even if your video feed is off.
>>    3)  a microphone to transmit your audio when you speak.  Most 
>> webcams
>>    have microphones built in, and that will work just fine.  If yours 
>> is a
>>    video-only webcam, then you need a separate microphone plugged into 
>> the
>>    microphone jack on your computer.
>>    4) It is VERY IMPORTANT that you use earbuds or headphones plugged 
>> into
>>    your computer's headphone jack to listen to the meeting.  Yes, you 
>> can
>>    hear fine through your computer speakers, but the problem is that 
>> after
>>    the audio comes out through your speakers, it feeds back in through
>>    your open microphone and re-transmits the audio to other 
>> participants,
>>    creating an echo.  Echoes are maddening and disruptive for the 
>> other
>>    participants.  If you already have earbuds for a phone or iPod, 
>> that
>>    will work.  Mine cost a whopping $5, and they work great.  $5 ones 
>> are
>>    readily available in the gadget sections at many types of stores.  
>> You
>>    don't have to spend $50 on fancy headphones.
>> 
>>    If you attempt to participate via the web but without either webcam 
>> or
>>    a separate microphone, well, you will be able to hear us, but we 
>> won't
>>    be able to hear you, and that's a problem.  You would be able to 
>> raise
>>    your electronic hand in the meeting, but your only means of
>>    communication would be to send us written messages in the chat 
>> window,
>>    which we may or may not notice, and I don't think that's adequate.  
>> If
>>    you have neither webcam nor microphone, you really should use the
>>    telephone connection instead, and as noted above, you must notify 
>> me in
>>    advance that you need it.
>>    Mobile Participation.  Even though it is technically possible to 
>> use a
>>    mobile device to join one of these meetings, you are mistaken if 
>> you
>>    think you can participate meaningfully while driving down the road 
>> in
>>    your car and connecting with your iPhone/iPad.  It's dangerous.  
>> You
>>    can't pay attention to anything shown on the screen, and even the 
>> audio
>>    won't have your full attention because you're driving.  Raising 
>> your
>>    hand, or voting, or trying to adjust your microphone is the 
>> equivalent
>>    of texting while driving.  You're much more likely to lose your
>>    connection as your signal is transferred from one cell tower to
>>    another.  Etc.
>>    Quiet Location.  You should make arrangements to be in a reasonably
>>    quiet location.  Don't be in a bowling alley or a night club or a
>>    grocery store.  Children should be supervised by someone else in
>>    another room.  Barking dogs or other noise-producing pets should be 
>> put
>>    in another location where they won't be heard by the rest of us.
>> 
>> References
>> 
>>    1. https://lp.adobeconnect.com/lnc/
>>    2. 
>> https://lp.adobeconnect.com/common/help/en/support/meeting_test.htm