[Lnc-business] Instructions for LNC Electronic Meeting - Friday, 02/02/18 @ 9:00 p.m. Eastern

[Elizabeth Van Horn]

Thanks Sam.  I've provided the needed info to some Region 3 LP members.

---
Elizabeth Van Horn
LNC Region 3 (IN, MI, OH, KY)
Secretary Libertarian Party of Madison Co, Indiana
Chair-LP Social Media Process Review Committee
Vice-Chair Libertarian Pragmatist Caucus
http://www.lpcaucus.org/

On 2018-02-02 18:07, Sam Goldstein wrote:
> Yes, anyone can listen to the meeting online.  They must input their
> name with a zz first to show they are not LNC members.
> 
> ---
> Sam Goldstein
> Libertarian National Committee
> 317-850-0726 Cell
> 
> On 2018-02-02 17:49, Elizabeth Van Horn wrote:
>> I have Region 3 members who'd like to listen to the meeting.  Can I
>> give them the information from below so they can listen?
>> 
>> Also, I'd like to make an audio copy of the electronic meeting, am I
>> allowed to do that?
>> 
>> ---
>> Elizabeth Van Horn
>> LNC Region 3 (IN, MI, OH, KY)
>> Secretary Libertarian Party of Madison Co, Indiana
>> Chair-LP Social Media Process Review Committee
>> Vice-Chair Libertarian Pragmatist Caucus
>> http://www.lpcaucus.org/
>> 
>> On 2018-01-28 01:56, Alicia Mattson wrote:
>>> Below (and attached) is the information needed for participating in 
>>> the
>>>    meeting.  Please actually READ this material in advance, not just 
>>> skim
>>>    it two minutes prior to the meeting.
>>>    -Alicia
>>>    
>>> -----------------------------------------------------------------------
>>>    What:  Electronic Meeting of the Libertarian National Committee
>>>    When:  Friday, 02/02/18 6:00 PM Pacific / 9:00 PM Eastern
>>>    Purpose:  to consider the motions for censure and suspension of 
>>> the
>>>    Vice Chairman
>>>    To join the meeting:
>>>    [1]https://lp.adobeconnect.com/lnc/
>>>    Adobe Connect will need to install a browser add-on before you can 
>>> join
>>>    the meeting.  If your computer prompts you to give permission for 
>>> the
>>>    installation, you will need to allow it.  Some users may need to 
>>> close
>>>    and then re-open their browsers after installation of the add-on 
>>> before
>>>    you will be able to successfully enter the meeting room.
>>>    When joining the meeting, each person should reference the 
>>> instructions
>>>    in the attached PDF, which explain that you should sign into the
>>>    meeting as a guest and then run the audio setup wizard to select 
>>> which
>>>    microphone to use and test audio input/output levels.
>>>    If you have never attended an Adobe Connect meeting before, test 
>>> your
>>>    connection and software in advance here:
>>>    
>>> [2]https://lp.adobeconnect.com/common/help/en/support/meeting_test.htm
>>>    
>>> -----------------------------------------------------------------------
>>>    For visitors:
>>>    Meeting visitors are responsible for complying with the following
>>>    policies adopted by the LNC:
>>>    Policy Manual Section 1.02.4 says:
>>>    "LNC meetings are open to Party members, except while in Executive
>>>    Session. However, participation is not permitted except by 
>>> majority
>>>    vote of the committee."
>>>    Policy Manual Section 1.02.7 pertaining to Electronic Meetings 
>>> contains
>>>    the following provisions that are particularly relevant to 
>>> visitors:
>>>    i)  Each participant must accurately identify himself by name when
>>>    joining the meeting.  Videoconference participants other than 
>>> members
>>>    or alternates of the committee must precede their sign-in name 
>>> with
>>>    “zz” so as to group them at the end of the alphabetical 
>>> participant
>>>    list.
>>>    j)  Electronic meeting participants must try to eliminate, as much 
>>> as
>>>    possible, background noise, echoes, and call waiting 
>>> interruptions.
>>>    Participants shall not place their telephone connection on hold if 
>>> the
>>>    system has music or messages playing while in that mode.
>>>    k)  All participants legally consent to having the meetings 
>>> recorded,
>>>    should the committee opt to do so.
>>>     n)  If the committee permits, participants other than members or
>>>    alternates of the committee may observe videoconferences using 
>>> Adobe
>>>    Connect (and not by a toll-free number) with their web cameras off 
>>> and
>>>    their microphones muted.
>>>    
>>> -----------------------------------------------------------------------
>>>    For LNC members/alternates only:
>>>    Teleconference Backup Option.  As explained below, joining by 
>>> computer
>>>    videoconference is the best way to fully participate.  If 
>>> circumstances
>>>    mean that you need to participate via telephone instead of via
>>>    videoconference, you need to contact me in advance of the meeting 
>>> so
>>>    that I can:
>>>    1)  provide you with the dial-in number, and
>>>    2)  configure the videoconference to connect to the teleconference
>>>    before the meeting starts
>>>    There are several drawbacks to just using the telephone 
>>> connection, so
>>>    participation via internet is strongly encouraged.  Phone 
>>> participants
>>>    can't raise a silent electronic hand to request recognition to 
>>> speak.
>>>    They just have to interrupt someone to let the chair know they 
>>> want to
>>>    speak.  We use electronic status indicators to vote, so if someone 
>>> is
>>>    on the phone, we have to remember to get their vote verbally while
>>>    others vote electronically.  Phone users can't see chat messages 
>>> from
>>>    others.  They can't see whose hands are raised.  They can't see 
>>> any
>>>    materials displayed on the screen.  You do miss information if 
>>> you're
>>>    telephone only, so please join via web if at all possible.
>>>    Special Rules.  The LNC’s rules for electronic meetings can be 
>>> found in
>>>    Policy Manual Section 1.02.7, and you should review them prior to 
>>> the
>>>    meeting.
>>>    Equipment.  To fully participate by web with both video and audio 
>>> in an
>>>    electronic meeting, you need the following:
>>>    1)  a computer with high-speed internet access, with the 
>>> aforementioned
>>>    web browser add-in installed, and with your software versions 
>>> tested
>>>    and approved at the link in the meeting invitation above.  If you 
>>> have
>>>    a slow connection (like a cell tower) the audio/video may cut in 
>>> and
>>>    out for you.
>>>    2)  a webcam to transmit your video.  It is possible to 
>>> participate
>>>    without a webcam, so long as you have a separate microphone.  Even 
>>> if
>>>    you have a webcam, you're not obligated to turn on your video
>>>    transmission if you're in your pajamas, or it's bogging down your
>>>    internet connection, etc.  You can turn on your microphone and 
>>> your
>>>    webcam independently in the Adobe Connect meeting room.  You can 
>>> still
>>>    use the microphone on your webcam even if your video feed is off.
>>>    3)  a microphone to transmit your audio when you speak.  Most 
>>> webcams
>>>    have microphones built in, and that will work just fine.  If yours 
>>> is a
>>>    video-only webcam, then you need a separate microphone plugged 
>>> into the
>>>    microphone jack on your computer.
>>>    4) It is VERY IMPORTANT that you use earbuds or headphones plugged 
>>> into
>>>    your computer's headphone jack to listen to the meeting.  Yes, you 
>>> can
>>>    hear fine through your computer speakers, but the problem is that 
>>> after
>>>    the audio comes out through your speakers, it feeds back in 
>>> through
>>>    your open microphone and re-transmits the audio to other 
>>> participants,
>>>    creating an echo.  Echoes are maddening and disruptive for the 
>>> other
>>>    participants.  If you already have earbuds for a phone or iPod, 
>>> that
>>>    will work.  Mine cost a whopping $5, and they work great.  $5 ones 
>>> are
>>>    readily available in the gadget sections at many types of stores.  
>>> You
>>>    don't have to spend $50 on fancy headphones.
>>> 
>>>    If you attempt to participate via the web but without either 
>>> webcam or
>>>    a separate microphone, well, you will be able to hear us, but we 
>>> won't
>>>    be able to hear you, and that's a problem.  You would be able to 
>>> raise
>>>    your electronic hand in the meeting, but your only means of
>>>    communication would be to send us written messages in the chat 
>>> window,
>>>    which we may or may not notice, and I don't think that's adequate. 
>>>  If
>>>    you have neither webcam nor microphone, you really should use the
>>>    telephone connection instead, and as noted above, you must notify 
>>> me in
>>>    advance that you need it.
>>>    Mobile Participation.  Even though it is technically possible to 
>>> use a
>>>    mobile device to join one of these meetings, you are mistaken if 
>>> you
>>>    think you can participate meaningfully while driving down the road 
>>> in
>>>    your car and connecting with your iPhone/iPad.  It's dangerous.  
>>> You
>>>    can't pay attention to anything shown on the screen, and even the 
>>> audio
>>>    won't have your full attention because you're driving.  Raising 
>>> your
>>>    hand, or voting, or trying to adjust your microphone is the 
>>> equivalent
>>>    of texting while driving.  You're much more likely to lose your
>>>    connection as your signal is transferred from one cell tower to
>>>    another.  Etc.
>>>    Quiet Location.  You should make arrangements to be in a 
>>> reasonably
>>>    quiet location.  Don't be in a bowling alley or a night club or a
>>>    grocery store.  Children should be supervised by someone else in
>>>    another room.  Barking dogs or other noise-producing pets should 
>>> be put
>>>    in another location where they won't be heard by the rest of us.
>>> 
>>> References
>>> 
>>>    1. https://lp.adobeconnect.com/lnc/
>>>    2. 
>>> https://lp.adobeconnect.com/common/help/en/support/meeting_test.htm