[Lnc-business] Email Ballot 2018-06: Add Zoom
Caryn Ann Harlos
caryn.ann.harlos at lp.org
Thu May 24 01:13:44 EDT 2018
Yes.
==Yes, we had one rough experience with it for the Platform Committee, ut
we've had other meetings with it that worked well. ===
IMHO none have been pleasant with it. Some of been less than horrendous.
==Can the co-sponsors pin down for us exactly what the annual cost would be
for us? The link provided earlier shows the rates as being per-host, and
that sounds very much like the situation we have now, though it was
portrayed as allowing us to pass the login credentials from one person to
another. If that's true, what does per-host mean for Zoom?==
$14.99 a month. The "host" would be the organization. If people wanted
unique ID and logins that would be different hosts. And we don't have to
pay for months we are not using, we can downgrade to free option. That
takes staying on top of that though and honestly, I just personally pay a
$14.99 a month fee so I always have it.
We can always amend it later, but I would like to get something going that
we can use.
On Wed, May 23, 2018 at 10:56 PM, Alicia Mattson via Lnc-business <
lnc-business at hq.lp.org> wrote:
> P.S. I think it's better for us to kick the tires on Zoom, get
> definitive costs together, and handle this at the pre-convention
> meeting in NOLA when amendments can be considered.
> -Alicia
>
> On Wed, May 23, 2018 at 9:54 PM, Alicia Mattson
> <[1]alicia.mattson at lp.org> wrote:
>
> I'm not categorically against another option if something new has come
> along that is better, but I don't think we have enough information to
> make that decision yet.
> Yes, we had one rough experience with it for the Platform Committee,
> but we've had other meetings with it that worked well. Part of the
> issue was calling the meeting during the week when several were at
> work, or driving home from work, and we had more phone participation
> than was optimal.
> When we picked Adobe Connect, we appointed a committee that evaluated
> more than 10 systems using maybe 25-30 different criteria before we
> picked a winner. We wanted to know if it had sufficient features to
> reasonably support parliamentary procedure. We looked for features
> that prevented admin abuse during the meeting. Etc. There were group
> tests to kick the tires. It wasn't just someone saying, "Hey, I like
> this system!"
> Elizabeth, I know you wouldn't have reason to know this, but the cost
> we pay for Adobe Connect is not the rack rate listed on the website.
> We went up the chain a little bit to Citrix and got a flat
> $500/year/host for up to 100 participants. When people participate by
> phone, we do pay a per-minute rate for the phone, but it's not
> significant.
> Can the co-sponsors pin down for us exactly what the annual cost would
> be for us? The link provided earlier shows the rates as being
> per-host, and that sounds very much like the situation we have now,
> though it was portrayed as allowing us to pass the login credentials
> from one person to another. If that's true, what does per-host mean
> for Zoom?
> I'm going to need to kick the tires on Zoom before I could support the
> motion.
> Even if I am ultimately impressed with the software, I would like to
> amend the motion. I certainly wouldn't offer to people in section (i)
> that they don't have to bother setting their name as directed because
> the admin can just do it for them. Tell people to do it themselves,
> not expect an admin to babysit them. We know some won't follow
> directions, but that's a pain for the admin to have to monitor during a
> meeting.
> I also don't see the value of adding section (p) to the end. It seems
> like it's written just to critique the Adobe Connect platform, and it
> doesn't add something substantive to the rules for participating in the
> meetings.
> -Alicia
>
> On Wed, May 23, 2018 at 9:34 PM, Alicia Mattson
> <[2]alicia.mattson at lp.org> wrote:
>
> We have an electronic mail ballot.
> Votes are due to the LNC-Business list by June 2, 2018 at 11:59:59pm
> Pacific time.
>
> Co-Sponsors: Harlos, Goldstein, Demarest, O'Donnell, Van Horn
> Motion: Amend Policy Manual Section 1.02.7 Electronic Meetings as
> follows:
> a) The term “electronic meeting” within these electronic meeting rules
> shall be construed to include teleconferences and videoconferences.
> b) The term “committee” within these electronic meeting rules shall be
> construed to include both the LNC (as the board of the Libertarian
> Party) as well as committees.
> c) All videoconferences will be conducted via the Adobe Connect
> (Citrix) service[DEL: , hereinafter referred to as Adobe Connect :DEL]
> or via Zoom ([3]zoom.us). These two services are hereinafter referred
> to as Electronic Meeting Provider(s).
>
> […]
> e) Each committee member calling for an electronic meeting must do so
> by emailing the entire committee and specifying the date of the
> meeting, time of the meeting, meeting link including the identity of
> the Electronic Meeting Provider, and the topic(s) to be addressed.
> Meetings must be so called no fewer than 2 days in advance for
> committees with fewer than 10 members, or 7 days in advance for
> committees with 10 or more members. These time limits do not apply to
> the LNC's Executive Committee, the LNC's Advertising and Publications
> Review Committee, or the Judicial Committee.
> […]
> h) Each participant must provide his own equipment and connectivity,
> including but not limited to any computer, internet access, web camera,
> microphone, earphones, or telephone. Members and alternates have the
> right to participate in an electronic meeting by telephone, however
> they should use a computer connection if feasible so as to be able to
> more fully use the [DEL: Adobe Connect :DEL] Electronic Meeting
> Provider features. The organization is not responsible for providing a
> central location for physical attendance of an electronic meeting. For
> face-to- face meetings, electronic participation is not allowed.
> i) Each participant must accurately identify himself by name when
> joining the meeting. Videoconference participants other than members or
> alternates of the committee must precede their sign-in name with “zz”
> (or the group administrator shall do so) so as to group them at the end
> of the alphabetical participant list.
> […]
> n) If the committee permits, participants other than members or
> alternates of the committee may observe videoconferences using [DEL:
> Adobe Connect :DEL] the Electronic Meeting Provider (and not by a
> toll-free number) with their web cameras off and their microphones
> muted.
> o) The LNC Secretary shall promulgate these rules to all
> members/alternates of each committee upon notice of their election or
> appointment.
>
> p) Arrangements for use of the Electronic Meeting Provides must be made
> through the LNC Secretary who may be required to be present to
> administer the meeting which might limit available days for use.
>
>
> -Alicia
>
> References
>
> 1. mailto:alicia.mattson at lp.org
> 2. mailto:alicia.mattson at lp.org
> 3. http://zoom.us/
>
--
--
*In Liberty,*
*Caryn Ann Harlos*
Region 1 Representative, Libertarian National Committee (Alaska, Arizona,
Colorado, Hawaii, Kansas, Montana, Utah, Wyoming, Washington) - Caryn.Ann.
Harlos at LP.org <Caryn.Ann.Harlos at LP.org>
Communications Director, Libertarian Party of Colorado
<http://www.lpcolorado.org/>
Chair, LP Historical Preservation Committee
A haiku to the Statement of Principles:
*We defend your rights*
*And oppose the use of force*
*Taxation is theft*
-------------- next part --------------
Yes.
==Yes, we had one rough experience with it for the Platform
Committee, ut we've had other meetings with it that worked well. ===
IMHO none have been pleasant with it. Some of been less than
horrendous.
==Can the co-sponsors pin down for us exactly what the annual cost
would be for us? The link provided earlier shows the rates as
being per-host, and that sounds very much like the situation we have
now, though it was portrayed as allowing us to pass the login
credentials from one person to another. If that's true, what does
per-host mean for Zoom?==
$14.99 a month. The "host" would be the organization. If people
wanted unique ID and logins that would be different hosts. And we
don't have to pay for months we are not using, we can downgrade to free
option. That takes staying on top of that though and honestly, I just
personally pay a $14.99 a month fee so I always have it.
We can always amend it later, but I would like to get something going
that we can use.
On Wed, May 23, 2018 at 10:56 PM, Alicia Mattson via Lnc-business
<[1]lnc-business at hq.lp.org> wrote:
P.S. I think it's better for us to kick the tires on Zoom, get
definitive costs together, and handle this at the pre-convention
meeting in NOLA when amendments can be considered.
-Alicia
On Wed, May 23, 2018 at 9:54 PM, Alicia Mattson
<[1][2]alicia.mattson at lp.org> wrote:
I'm not categorically against another option if something new has
come
along that is better, but I don't think we have enough information
to
make that decision yet.
Yes, we had one rough experience with it for the Platform Committee,
but we've had other meetings with it that worked well. Part of the
issue was calling the meeting during the week when several were at
work, or driving home from work, and we had more phone participation
than was optimal.
When we picked Adobe Connect, we appointed a committee that
evaluated
more than 10 systems using maybe 25-30 different criteria before we
picked a winner. We wanted to know if it had sufficient features to
reasonably support parliamentary procedure. We looked for features
that prevented admin abuse during the meeting. Etc. There were
group
tests to kick the tires. It wasn't just someone saying, "Hey, I
like
this system!"
Elizabeth, I know you wouldn't have reason to know this, but the
cost
we pay for Adobe Connect is not the rack rate listed on the website.
We went up the chain a little bit to Citrix and got a flat
$500/year/host for up to 100 participants. When people participate
by
phone, we do pay a per-minute rate for the phone, but it's not
significant.
Can the co-sponsors pin down for us exactly what the annual cost
would
be for us? The link provided earlier shows the rates as being
per-host, and that sounds very much like the situation we have now,
though it was portrayed as allowing us to pass the login credentials
from one person to another. If that's true, what does per-host mean
for Zoom?
I'm going to need to kick the tires on Zoom before I could support
the
motion.
Even if I am ultimately impressed with the software, I would like to
amend the motion. I certainly wouldn't offer to people in section
(i)
that they don't have to bother setting their name as directed
because
the admin can just do it for them. Tell people to do it themselves,
not expect an admin to babysit them. We know some won't follow
directions, but that's a pain for the admin to have to monitor
during a
meeting.
I also don't see the value of adding section (p) to the end. It
seems
like it's written just to critique the Adobe Connect platform, and
it
doesn't add something substantive to the rules for participating in
the
meetings.
-Alicia
On Wed, May 23, 2018 at 9:34 PM, Alicia Mattson
<[2][3]alicia.mattson at lp.org> wrote:
We have an electronic mail ballot.
Votes are due to the LNC-Business list by June 2, 2018 at
11:59:59pm
Pacific time.
Co-Sponsors: Harlos, Goldstein, Demarest, O'Donnell, Van Horn
Motion: Amend Policy Manual Section 1.02.7 Electronic Meetings
as
follows:
a) The term “electronic meeting” within these electronic meeting
rules
shall be construed to include teleconferences and
videoconferences.
b) The term “committee” within these electronic meeting rules
shall be
construed to include both the LNC (as the board of the
Libertarian
Party) as well as committees.
c) All videoconferences will be conducted via the Adobe Connect
(Citrix) service[DEL: , hereinafter referred to as Adobe Connect
:DEL]
or via Zoom ([3][4]zoom.us). These two services are hereinafter
referred
to as Electronic Meeting Provider(s).
[…]
e) Each committee member calling for an electronic meeting must do
so
by emailing the entire committee and specifying the date of the
meeting, time of the meeting, meeting link including the identity of
the Electronic Meeting Provider, and the topic(s) to be addressed.
Meetings must be so called no fewer than 2 days in advance for
committees with fewer than 10 members, or 7 days in advance for
committees with 10 or more members. These time limits do not apply
to
the LNC's Executive Committee, the LNC's Advertising and
Publications
Review Committee, or the Judicial Committee.
[…]
h) Each participant must provide his own equipment and connectivity,
including but not limited to any computer, internet access, web
camera,
microphone, earphones, or telephone. Members and alternates have the
right to participate in an electronic meeting by telephone, however
they should use a computer connection if feasible so as to be able
to
more fully use the [DEL: Adobe Connect :DEL] Electronic Meeting
Provider features. The organization is not responsible for providing
a
central location for physical attendance of an electronic meeting.
For
face-to- face meetings, electronic participation is not allowed.
i) Each participant must accurately identify himself by name when
joining the meeting. Videoconference participants other than members
or
alternates of the committee must precede their sign-in name with
“zz”
(or the group administrator shall do so) so as to group them at the
end
of the alphabetical participant list.
[…]
n) If the committee permits, participants other than members or
alternates of the committee may observe videoconferences using [DEL:
Adobe Connect :DEL] the Electronic Meeting Provider (and not by a
toll-free number) with their web cameras off and their microphones
muted.
o) The LNC Secretary shall promulgate these rules to all
members/alternates of each committee upon notice of their election
or
appointment.
p) Arrangements for use of the Electronic Meeting Provides must be
made
through the LNC Secretary who may be required to be present to
administer the meeting which might limit available days for use.
-Alicia
References
1. mailto:[5]alicia.mattson at lp.org
2. mailto:[6]alicia.mattson at lp.org
3. [7]http://zoom.us/
--
--
In Liberty,
Caryn Ann Harlos
Region 1 Representative, Libertarian National Committee (Alaska,
Arizona, Colorado, Hawaii, Kansas, Montana, Utah, Wyoming, Washington)
- [8]Caryn.Ann. Harlos at LP.org
Communications Director, [9]Libertarian Party of Colorado
Chair, LP Historical Preservation Committee
A haiku to the Statement of Principles:
We defend your rights
And oppose the use of force
Taxation is theft
References
1. mailto:lnc-business at hq.lp.org
2. mailto:alicia.mattson at lp.org
3. mailto:alicia.mattson at lp.org
4. http://zoom.us/
5. mailto:alicia.mattson at lp.org
6. mailto:alicia.mattson at lp.org
7. http://zoom.us/
8. mailto:Caryn.Ann.Harlos at LP.org
9. http://www.lpcolorado.org/
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