[Lnc-business] Email Ballot 2018-06: Add Zoom

[Justin O'Donnell]

The Zoom “Host” is merely the account holder in charge of scheduling the meetings, and in most cases in my experience, does not actually have to be present or online for the meeting themselves. The BlockChain committee has been using Zoom, and alternating between My own and Alex Merced’s accounts for hosting, and I missed the logon last night, but others were still able to log on and use my hosted session even in my absence. 

And I only pay for the $15 a month version. 

-Justin O’Donnell
LNC Region 8

Sent from Mail for Windows 10

From: Alicia Mattson via Lnc-business
Sent: Thursday, May 24, 2018 12:54 AM
To: Libertarian National Committee list
Cc: Alicia Mattson
Subject: Re: [Lnc-business] Email Ballot 2018-06: Add Zoom

I'm not categorically against another option if something new has come
along that is better, but I don't think we have enough information to make
that decision yet.

Yes, we had one rough experience with it for the Platform Committee, but
we've had other meetings with it that worked well.  Part of the issue was
calling the meeting during the week when several were at work, or driving
home from work, and we had more phone participation than was optimal.

When we picked Adobe Connect, we appointed a committee that evaluated more
than 10 systems using maybe 25-30 different criteria before we picked a
winner.  We wanted to know if it had sufficient features to reasonably
support parliamentary procedure.  We looked for features that prevented
admin abuse during the meeting.  Etc.  There were group tests to kick the
tires.  It wasn't just someone saying, "Hey, I like this system!"

Elizabeth, I know you wouldn't have reason to know this, but the cost we
pay for Adobe Connect is not the rack rate listed on the website.  We went
up the chain a little bit to Citrix and got a flat $500/year/host for up to
100 participants.  When people participate by phone, we do pay a per-minute
rate for the phone, but it's not significant.

Can the co-sponsors pin down for us exactly what the annual cost would be
for us?  The link provided earlier shows the rates as being per-host, and
that sounds very much like the situation we have now, though it was
portrayed as allowing us to pass the login credentials from one person to
another.  If that's true, what does per-host mean for Zoom?

I'm going to need to kick the tires on Zoom before I could support the
motion.

Even if I am ultimately impressed with the software, I would like to amend
the motion.  I certainly wouldn't offer to people in section (i) that they
don't have to bother setting their name as directed because the admin can
just do it for them.  Tell people to do it themselves, not expect an admin
to babysit them.  We know some won't follow directions, but that's a pain
for the admin to have to monitor during a meeting.

I also don't see the value of adding section (p) to the end.  It seems like
it's written just to critique the Adobe Connect platform, and it doesn't
add something substantive to the rules for participating in the meetings.

-Alicia




On Wed, May 23, 2018 at 9:34 PM, Alicia Mattson <alicia.mattson at lp.org>
wrote:

> We have an electronic mail ballot.
>
>
> *Votes are due to the LNC-Business list by June 2, 2018 at 11:59:59pm
> Pacific time.*
> *Co-Sponsors:*  Harlos, Goldstein, Demarest, O'Donnell, Van Horn
>
> *Motion:*  Amend Policy Manual Section 1.02.7 Electronic Meetings as
> follows:
>
> a) The term “electronic meeting” within these electronic meeting rules
> shall be construed to include teleconferences and videoconferences.
>
> b) The term “committee” within these electronic meeting rules shall be
> construed to include both the LNC (as the board of the Libertarian Party)
> as well as committees.
>
> c) All videoconferences will be conducted via the Adobe Connect (Citrix)
> service, hereinafter referred to as Adobe Connect* or via Zoom (zoom.us
> <http://zoom.us>).  These two services are hereinafter referred to as
> Electronic Meeting Provider(s)*.
>
> […]
>
> e) Each committee member calling for an electronic meeting must do so by
> emailing the entire committee and specifying the date of the meeting, time
> of the meeting, *meeting link including the identity of the Electronic
> Meeting Provider, *and the topic(s) to be addressed. Meetings must be so
> called no fewer than 2 days in advance for committees with fewer than 10
> members, or 7 days in advance for committees with 10 or more members. These
> time limits do not apply to the LNC's Executive Committee, the LNC's
> Advertising and Publications Review Committee, or the Judicial Committee.
>
> […]
>
> h) Each participant must provide his own equipment and connectivity,
> including but not limited to any computer, internet access, web camera,
> microphone, earphones, or telephone. Members and alternates have the right
> to participate in an electronic meeting by telephone, however they should
> use a computer connection if feasible so as to be able to more fully use
> the Adobe Connect *Electronic Meeting Provider *features. The
> organization is not responsible for providing a central location for
> physical attendance of an electronic meeting. For face-to- face meetings,
> electronic participation is not allowed.
>
> i) Each participant must accurately identify himself by name when joining
> the meeting. Videoconference participants other than members or alternates
> of the committee must precede their sign-in name with “zz” *(or the group
> administrator shall do so) *so as to group them at the end of the
> alphabetical participant list.
>
> […]
>
> n) If the committee permits, participants other than members or alternates
> of the committee may observe videoconferences using Adobe Connect *the
> Electronic Meeting Provider *(and not by a toll-free number) with their
> web cameras off and their microphones muted.
>
> o) The LNC Secretary shall promulgate these rules to all
> members/alternates of each committee upon notice of their election or
> appointment.
>
> *p) Arrangements for use of the Electronic Meeting Provides must be made
> through the LNC Secretary who may be required to be present to administer
> the meeting which might limit available days for use.*
>
>
>
>
> -Alicia
>
>
>

-------------- next part --------------
   The Zoom “Host” is merely the account holder in charge of scheduling
   the meetings, and in most cases in my experience, does not actually
   have to be present or online for the meeting themselves. The BlockChain
   committee has been using Zoom, and alternating between My own and Alex
   Merced’s accounts for hosting, and I missed the logon last night, but
   others were still able to log on and use my hosted session even in my
   absence.


   And I only pay for the $15 a month version.


   -Justin O’Donnell

   LNC Region 8


   Sent from [1]Mail for Windows 10


   From: [2]Alicia Mattson via Lnc-business
   Sent: Thursday, May 24, 2018 12:54 AM
   To: [3]Libertarian National Committee list
   Cc: [4]Alicia Mattson
   Subject: Re: [Lnc-business] Email Ballot 2018-06: Add Zoom


   I'm not categorically against another option if something new has come

   along that is better, but I don't think we have enough information to
   make

   that decision yet.


   Yes, we had one rough experience with it for the Platform Committee,
   but

   we've had other meetings with it that worked well.  Part of the issue
   was

   calling the meeting during the week when several were at work, or
   driving

   home from work, and we had more phone participation than was optimal.


   When we picked Adobe Connect, we appointed a committee that evaluated
   more

   than 10 systems using maybe 25-30 different criteria before we picked a

   winner.  We wanted to know if it had sufficient features to reasonably

   support parliamentary procedure.  We looked for features that prevented

   admin abuse during the meeting.  Etc.  There were group tests to kick
   the

   tires.  It wasn't just someone saying, "Hey, I like this system!"


   Elizabeth, I know you wouldn't have reason to know this, but the cost
   we

   pay for Adobe Connect is not the rack rate listed on the website.  We
   went

   up the chain a little bit to Citrix and got a flat $500/year/host for
   up to

   100 participants.  When people participate by phone, we do pay a
   per-minute

   rate for the phone, but it's not significant.


   Can the co-sponsors pin down for us exactly what the annual cost would
   be

   for us?  The link provided earlier shows the rates as being per-host,
   and

   that sounds very much like the situation we have now, though it was

   portrayed as allowing us to pass the login credentials from one person
   to

   another.  If that's true, what does per-host mean for Zoom?


   I'm going to need to kick the tires on Zoom before I could support the

   motion.


   Even if I am ultimately impressed with the software, I would like to
   amend

   the motion.  I certainly wouldn't offer to people in section (i) that
   they

   don't have to bother setting their name as directed because the admin
   can

   just do it for them.  Tell people to do it themselves, not expect an
   admin

   to babysit them.  We know some won't follow directions, but that's a
   pain

   for the admin to have to monitor during a meeting.


   I also don't see the value of adding section (p) to the end.  It seems
   like

   it's written just to critique the Adobe Connect platform, and it
   doesn't

   add something substantive to the rules for participating in the
   meetings.


   -Alicia





   On Wed, May 23, 2018 at 9:34 PM, Alicia Mattson <alicia.mattson at lp.org>

   wrote:


   > We have an electronic mail ballot.

   >

   >

   > *Votes are due to the LNC-Business list by June 2, 2018 at 11:59:59pm

   > Pacific time.*

   > *Co-Sponsors:*  Harlos, Goldstein, Demarest, O'Donnell, Van Horn

   >

   > *Motion:*  Amend Policy Manual Section 1.02.7 Electronic Meetings as

   > follows:

   >

   > a) The term “electronic meeting” within these electronic meeting
   rules

   > shall be construed to include teleconferences and videoconferences.

   >

   > b) The term “committee” within these electronic meeting rules shall
   be

   > construed to include both the LNC (as the board of the Libertarian
   Party)

   > as well as committees.

   >

   > c) All videoconferences will be conducted via the Adobe Connect
   (Citrix)

   > service, hereinafter referred to as Adobe Connect* or via Zoom
   (zoom.us

   > <http://zoom.us>).  These two services are hereinafter referred to as

   > Electronic Meeting Provider(s)*.

   >

   > […]

   >

   > e) Each committee member calling for an electronic meeting must do so
   by

   > emailing the entire committee and specifying the date of the meeting,
   time

   > of the meeting, *meeting link including the identity of the
   Electronic

   > Meeting Provider, *and the topic(s) to be addressed. Meetings must be
   so

   > called no fewer than 2 days in advance for committees with fewer than
   10

   > members, or 7 days in advance for committees with 10 or more members.
   These

   > time limits do not apply to the LNC's Executive Committee, the LNC's

   > Advertising and Publications Review Committee, or the Judicial
   Committee.

   >

   > […]

   >

   > h) Each participant must provide his own equipment and connectivity,

   > including but not limited to any computer, internet access, web
   camera,

   > microphone, earphones, or telephone. Members and alternates have the
   right

   > to participate in an electronic meeting by telephone, however they
   should

   > use a computer connection if feasible so as to be able to more fully
   use

   > the Adobe Connect *Electronic Meeting Provider *features. The

   > organization is not responsible for providing a central location for

   > physical attendance of an electronic meeting. For face-to- face
   meetings,

   > electronic participation is not allowed.

   >

   > i) Each participant must accurately identify himself by name when
   joining

   > the meeting. Videoconference participants other than members or
   alternates

   > of the committee must precede their sign-in name with “zz” *(or the
   group

   > administrator shall do so) *so as to group them at the end of the

   > alphabetical participant list.

   >

   > […]

   >

   > n) If the committee permits, participants other than members or
   alternates

   > of the committee may observe videoconferences using Adobe Connect
   *the

   > Electronic Meeting Provider *(and not by a toll-free number) with
   their

   > web cameras off and their microphones muted.

   >

   > o) The LNC Secretary shall promulgate these rules to all

   > members/alternates of each committee upon notice of their election or

   > appointment.

   >

   > *p) Arrangements for use of the Electronic Meeting Provides must be
   made

   > through the LNC Secretary who may be required to be present to
   administer

   > the meeting which might limit available days for use.*

   >

   >

   >

   >

   > -Alicia

   >

   >

   >

References

   1. https://go.microsoft.com/fwlink/?LinkId=550986
   2. mailto:lnc-business at hq.lp.org
   3. mailto:lnc-business at hq.lp.org
   4. mailto:alicia.mattson at lp.org