[Lnc-business] Email Ballot 2018-06: Add Zoom

[Elizabeth Van Horn]

I appreciate the information Alicia.  I've used Zoom for other online 
meetings, and it's low cost and easy.


---
Elizabeth Van Horn
LNC Region 3 (IN, MI, OH, KY)
Secretary Libertarian Party of Madison Co, Indiana
LP Social Media Process Review Committee
Vice-Chair Libertarian Pragmatist Caucus
http://www.lpcaucus.org/



On 2018-05-24 00:54, Alicia Mattson via Lnc-business wrote:
> I'm not categorically against another option if something new has come
>    along that is better, but I don't think we have enough information 
> to
>    make that decision yet.
>    Yes, we had one rough experience with it for the Platform Committee,
>    but we've had other meetings with it that worked well.  Part of the
>    issue was calling the meeting during the week when several were at
>    work, or driving home from work, and we had more phone participation
>    than was optimal.
>    When we picked Adobe Connect, we appointed a committee that 
> evaluated
>    more than 10 systems using maybe 25-30 different criteria before we
>    picked a winner.  We wanted to know if it had sufficient features to
>    reasonably support parliamentary procedure.  We looked for features
>    that prevented admin abuse during the meeting.  Etc.  There were 
> group
>    tests to kick the tires.  It wasn't just someone saying, "Hey, I 
> like
>    this system!"
>    Elizabeth, I know you wouldn't have reason to know this, but the 
> cost
>    we pay for Adobe Connect is not the rack rate listed on the website.
>    We went up the chain a little bit to Citrix and got a flat
>    $500/year/host for up to 100 participants.  When people participate 
> by
>    phone, we do pay a per-minute rate for the phone, but it's not
>    significant.
>    Can the co-sponsors pin down for us exactly what the annual cost 
> would
>    be for us?  The link provided earlier shows the rates as being
>    per-host, and that sounds very much like the situation we have now,
>    though it was portrayed as allowing us to pass the login credentials
>    from one person to another.  If that's true, what does per-host mean
>    for Zoom?
>    I'm going to need to kick the tires on Zoom before I could support 
> the
>    motion.
>    Even if I am ultimately impressed with the software, I would like to
>    amend the motion.  I certainly wouldn't offer to people in section 
> (i)
>    that they don't have to bother setting their name as directed 
> because
>    the admin can just do it for them.  Tell people to do it themselves,
>    not expect an admin to babysit them.  We know some won't follow
>    directions, but that's a pain for the admin to have to monitor 
> during a
>    meeting.
>    I also don't see the value of adding section (p) to the end.  It 
> seems
>    like it's written just to critique the Adobe Connect platform, and 
> it
>    doesn't add something substantive to the rules for participating in 
> the
>    meetings.
>    -Alicia
> 
>    On Wed, May 23, 2018 at 9:34 PM, Alicia Mattson
>    <[1]alicia.mattson at lp.org> wrote:
> 
>    We have an electronic mail ballot.
>    Votes are due to the LNC-Business list by June 2, 2018 at 11:59:59pm
>    Pacific time.
> 
>    Co-Sponsors:  Harlos, Goldstein, Demarest, O'Donnell, Van Horn
>    Motion:  Amend Policy Manual Section 1.02.7 Electronic Meetings as
>    follows:
>    a) The term “electronic meeting” within these electronic meeting 
> rules
>    shall be construed to include teleconferences and videoconferences.
>    b) The term “committee” within these electronic meeting rules shall 
> be
>    construed to include both the LNC (as the board of the Libertarian
>    Party) as well as committees.
>    c) All videoconferences will be conducted via the Adobe Connect
>    (Citrix) service[DEL: , hereinafter referred to as Adobe Connect 
> :DEL]
>    or via Zoom ([2]zoom.us).  These two services are hereinafter 
> referred
>    to as Electronic Meeting Provider(s).
> 
>    […]
>    e) Each committee member calling for an electronic meeting must do 
> so
>    by emailing the entire committee and specifying the date of the
>    meeting, time of the meeting, meeting link including the identity of
>    the Electronic Meeting Provider, and the topic(s) to be addressed.
>    Meetings must be so called no fewer than 2 days in advance for
>    committees with fewer than 10 members, or 7 days in advance for
>    committees with 10 or more members. These time limits do not apply 
> to
>    the LNC's Executive Committee, the LNC's Advertising and 
> Publications
>    Review Committee, or the Judicial Committee.
>    […]
>    h) Each participant must provide his own equipment and connectivity,
>    including but not limited to any computer, internet access, web 
> camera,
>    microphone, earphones, or telephone. Members and alternates have the
>    right to participate in an electronic meeting by telephone, however
>    they should use a computer connection if feasible so as to be able 
> to
>    more fully use the [DEL: Adobe Connect :DEL] Electronic Meeting
>    Provider features. The organization is not responsible for providing 
> a
>    central location for physical attendance of an electronic meeting. 
> For
>    face-to- face meetings, electronic participation is not allowed.
>    i) Each participant must accurately identify himself by name when
>    joining the meeting. Videoconference participants other than members 
> or
>    alternates of the committee must precede their sign-in name with 
> “zz”
>    (or the group administrator shall do so) so as to group them at the 
> end
>    of the alphabetical participant list.
>    […]
>    n) If the committee permits, participants other than members or
>    alternates of the committee may observe videoconferences using [DEL:
>    Adobe Connect :DEL] the Electronic Meeting Provider (and not by a
>    toll-free number) with their web cameras off and their microphones
>    muted.
>    o) The LNC Secretary shall promulgate these rules to all
>    members/alternates of each committee upon notice of their election 
> or
>    appointment.
> 
>    p) Arrangements for use of the Electronic Meeting Provides must be 
> made
>    through the LNC Secretary who may be required to be present to
>    administer the meeting which might limit available days for use.
> 
> 
>    -Alicia
> 
> References
> 
>    1. mailto:alicia.mattson at lp.org
>    2. http://zoom.us/