[Lnc-business] Fwd: Email Ballot 2018-06: Add Zoom

[Alicia Mattson]

Forwarding a couple more messages from this thread that got routed back to
me instead of to the list...  -Alicia


---------- Forwarded message ----------
From: Alicia Mattson <alicia.mattson at lp.org>
Date: Wed, May 23, 2018 at 10:18 PM
Subject: Re: Email Ballot 2018-06: Add Zoom
To: Alicia Mattson <alicia.mattson at lp.org>


I just had an online chat with Zoom support and confirmed that the per-host
pricing means that we pay for each person who has a host login, and the
login cannot be shared with other people.  Same situation as with Adobe
Connect.

-Alicia




On Wed, May 23, 2018 at 9:54 PM, Alicia Mattson <alicia.mattson at lp.org>
wrote:

> I'm not categorically against another option if something new has come
> along that is better, but I don't think we have enough information to make
> that decision yet.
>
> Yes, we had one rough experience with it for the Platform Committee, but
> we've had other meetings with it that worked well.  Part of the issue was
> calling the meeting during the week when several were at work, or driving
> home from work, and we had more phone participation than was optimal.
>
> When we picked Adobe Connect, we appointed a committee that evaluated more
> than 10 systems using maybe 25-30 different criteria before we picked a
> winner.  We wanted to know if it had sufficient features to reasonably
> support parliamentary procedure.  We looked for features that prevented
> admin abuse during the meeting.  Etc.  There were group tests to kick the
> tires.  It wasn't just someone saying, "Hey, I like this system!"
>
> Elizabeth, I know you wouldn't have reason to know this, but the cost we
> pay for Adobe Connect is not the rack rate listed on the website.  We went
> up the chain a little bit to Citrix and got a flat $500/year/host for up to
> 100 participants.  When people participate by phone, we do pay a per-minute
> rate for the phone, but it's not significant.
>
> Can the co-sponsors pin down for us exactly what the annual cost would be
> for us?  The link provided earlier shows the rates as being per-host, and
> that sounds very much like the situation we have now, though it was
> portrayed as allowing us to pass the login credentials from one person to
> another.  If that's true, what does per-host mean for Zoom?
>
> I'm going to need to kick the tires on Zoom before I could support the
> motion.
>
> Even if I am ultimately impressed with the software, I would like to amend
> the motion.  I certainly wouldn't offer to people in section (i) that they
> don't have to bother setting their name as directed because the admin can
> just do it for them.  Tell people to do it themselves, not expect an admin
> to babysit them.  We know some won't follow directions, but that's a pain
> for the admin to have to monitor during a meeting.
>
> I also don't see the value of adding section (p) to the end.  It seems
> like it's written just to critique the Adobe Connect platform, and it
> doesn't add something substantive to the rules for participating in the
> meetings.
>
> -Alicia
>
>
>
>
> On Wed, May 23, 2018 at 9:34 PM, Alicia Mattson <alicia.mattson at lp.org>
> wrote:
>
>> We have an electronic mail ballot.
>>
>>
>> *Votes are due to the LNC-Business list by June 2, 2018 at 11:59:59pm
>> Pacific time.*
>> *Co-Sponsors:*  Harlos, Goldstein, Demarest, O'Donnell, Van Horn
>>
>> *Motion:*  Amend Policy Manual Section 1.02.7 Electronic Meetings as
>> follows:
>>
>> a) The term “electronic meeting” within these electronic meeting rules
>> shall be construed to include teleconferences and videoconferences.
>>
>> b) The term “committee” within these electronic meeting rules shall be
>> construed to include both the LNC (as the board of the Libertarian Party)
>> as well as committees.
>>
>> c) All videoconferences will be conducted via the Adobe Connect (Citrix)
>> service, hereinafter referred to as Adobe Connect* or via Zoom (zoom.us
>> <http://zoom.us>).  These two services are hereinafter referred to as
>> Electronic Meeting Provider(s)*.
>>
>> […]
>>
>> e) Each committee member calling for an electronic meeting must do so by
>> emailing the entire committee and specifying the date of the meeting, time
>> of the meeting, *meeting link including the identity of the Electronic
>> Meeting Provider, *and the topic(s) to be addressed. Meetings must be so
>> called no fewer than 2 days in advance for committees with fewer than 10
>> members, or 7 days in advance for committees with 10 or more members. These
>> time limits do not apply to the LNC's Executive Committee, the LNC's
>> Advertising and Publications Review Committee, or the Judicial Committee.
>>
>> […]
>>
>> h) Each participant must provide his own equipment and connectivity,
>> including but not limited to any computer, internet access, web camera,
>> microphone, earphones, or telephone. Members and alternates have the right
>> to participate in an electronic meeting by telephone, however they should
>> use a computer connection if feasible so as to be able to more fully use
>> the Adobe Connect *Electronic Meeting Provider *features. The
>> organization is not responsible for providing a central location for
>> physical attendance of an electronic meeting. For face-to- face meetings,
>> electronic participation is not allowed.
>>
>> i) Each participant must accurately identify himself by name when joining
>> the meeting. Videoconference participants other than members or alternates
>> of the committee must precede their sign-in name with “zz” *(or the
>> group administrator shall do so) *so as to group them at the end of the
>> alphabetical participant list.
>>
>> […]
>>
>> n) If the committee permits, participants other than members or
>> alternates of the committee may observe videoconferences using Adobe
>> Connect *the Electronic Meeting Provider *(and not by a toll-free
>> number) with their web cameras off and their microphones muted.
>>
>> o) The LNC Secretary shall promulgate these rules to all
>> members/alternates of each committee upon notice of their election or
>> appointment.
>>
>> *p) Arrangements for use of the Electronic Meeting Provides must be made
>> through the LNC Secretary who may be required to be present to administer
>> the meeting which might limit available days for use.*
>>
>>
>>
>>
>> -Alicia
>>
>>
>>
>
-------------- next part --------------
   Forwarding a couple more messages from this thread that got routed back
   to me instead of to the list...  -Alicia
   ---------- Forwarded message ----------
   From: Alicia Mattson <[1]alicia.mattson at lp.org>
   Date: Wed, May 23, 2018 at 10:18 PM
   Subject: Re: Email Ballot 2018-06: Add Zoom
   To: Alicia Mattson <[2]alicia.mattson at lp.org>
   I just had an online chat with Zoom support and confirmed that the
   per-host pricing means that we pay for each person who has a host
   login, and the login cannot be shared with other people.  Same
   situation as with Adobe Connect.
   -Alicia
   On Wed, May 23, 2018 at 9:54 PM, Alicia Mattson
   <[3]alicia.mattson at lp.org> wrote:

   I'm not categorically against another option if something new has come
   along that is better, but I don't think we have enough information to
   make that decision yet.
   Yes, we had one rough experience with it for the Platform Committee,
   but we've had other meetings with it that worked well.  Part of the
   issue was calling the meeting during the week when several were at
   work, or driving home from work, and we had more phone participation
   than was optimal.
   When we picked Adobe Connect, we appointed a committee that evaluated
   more than 10 systems using maybe 25-30 different criteria before we
   picked a winner.  We wanted to know if it had sufficient features to
   reasonably support parliamentary procedure.  We looked for features
   that prevented admin abuse during the meeting.  Etc.  There were group
   tests to kick the tires.  It wasn't just someone saying, "Hey, I like
   this system!"
   Elizabeth, I know you wouldn't have reason to know this, but the cost
   we pay for Adobe Connect is not the rack rate listed on the website.
   We went up the chain a little bit to Citrix and got a flat
   $500/year/host for up to 100 participants.  When people participate by
   phone, we do pay a per-minute rate for the phone, but it's not
   significant.
   Can the co-sponsors pin down for us exactly what the annual cost would
   be for us?  The link provided earlier shows the rates as being
   per-host, and that sounds very much like the situation we have now,
   though it was portrayed as allowing us to pass the login credentials
   from one person to another.  If that's true, what does per-host mean
   for Zoom?
   I'm going to need to kick the tires on Zoom before I could support the
   motion.
   Even if I am ultimately impressed with the software, I would like to
   amend the motion.  I certainly wouldn't offer to people in section (i)
   that they don't have to bother setting their name as directed because
   the admin can just do it for them.  Tell people to do it themselves,
   not expect an admin to babysit them.  We know some won't follow
   directions, but that's a pain for the admin to have to monitor during a
   meeting.
   I also don't see the value of adding section (p) to the end.  It seems
   like it's written just to critique the Adobe Connect platform, and it
   doesn't add something substantive to the rules for participating in the
   meetings.
   -Alicia

   On Wed, May 23, 2018 at 9:34 PM, Alicia Mattson
   <[4]alicia.mattson at lp.org> wrote:

   We have an electronic mail ballot.
   Votes are due to the LNC-Business list by June 2, 2018 at 11:59:59pm
   Pacific time.

   Co-Sponsors:  Harlos, Goldstein, Demarest, O'Donnell, Van Horn
   Motion:  Amend Policy Manual Section 1.02.7 Electronic Meetings as
   follows:
   a) The term “electronic meeting” within these electronic meeting rules
   shall be construed to include teleconferences and videoconferences.
   b) The term “committee” within these electronic meeting rules shall be
   construed to include both the LNC (as the board of the Libertarian
   Party) as well as committees.
   c) All videoconferences will be conducted via the Adobe Connect
   (Citrix) service[DEL: , hereinafter referred to as Adobe Connect :DEL]
   or via Zoom ([5]zoom.us).  These two services are hereinafter referred
   to as Electronic Meeting Provider(s).

   […]
   e) Each committee member calling for an electronic meeting must do so
   by emailing the entire committee and specifying the date of the
   meeting, time of the meeting, meeting link including the identity of
   the Electronic Meeting Provider, and the topic(s) to be addressed.
   Meetings must be so called no fewer than 2 days in advance for
   committees with fewer than 10 members, or 7 days in advance for
   committees with 10 or more members. These time limits do not apply to
   the LNC's Executive Committee, the LNC's Advertising and Publications
   Review Committee, or the Judicial Committee.
   […]
   h) Each participant must provide his own equipment and connectivity,
   including but not limited to any computer, internet access, web camera,
   microphone, earphones, or telephone. Members and alternates have the
   right to participate in an electronic meeting by telephone, however
   they should use a computer connection if feasible so as to be able to
   more fully use the [DEL: Adobe Connect :DEL] Electronic Meeting
   Provider features. The organization is not responsible for providing a
   central location for physical attendance of an electronic meeting. For
   face-to- face meetings, electronic participation is not allowed.
   i) Each participant must accurately identify himself by name when
   joining the meeting. Videoconference participants other than members or
   alternates of the committee must precede their sign-in name with “zz”
   (or the group administrator shall do so) so as to group them at the end
   of the alphabetical participant list.
   […]
   n) If the committee permits, participants other than members or
   alternates of the committee may observe videoconferences using [DEL:
   Adobe Connect :DEL] the Electronic Meeting Provider (and not by a
   toll-free number) with their web cameras off and their microphones
   muted.
   o) The LNC Secretary shall promulgate these rules to all
   members/alternates of each committee upon notice of their election or
   appointment.

   p) Arrangements for use of the Electronic Meeting Provides must be made
   through the LNC Secretary who may be required to be present to
   administer the meeting which might limit available days for use.


   -Alicia

References

   1. mailto:alicia.mattson at lp.org
   2. mailto:alicia.mattson at lp.org
   3. mailto:alicia.mattson at lp.org
   4. mailto:alicia.mattson at lp.org
   5. http://zoom.us/