[Lnc-business] Email Ballot 2018-06: Add Zoom

[david.demarest at lp.org]

Yes

~David Pratt Demarest
LNC Region 6 Representative

-----Original Message-----
From: Lnc-business <lnc-business-bounces at hq.lp.org> On Behalf Of Alicia Mattson via Lnc-business
Sent: Wednesday, May 23, 2018 11:34 PM
To: Libertarian National Committee list <lnc-business at hq.lp.org>
Cc: Alicia Mattson <alicia.mattson at lp.org>
Subject: [Lnc-business] Email Ballot 2018-06: Add Zoom

We have an electronic mail ballot.


*Votes are due to the LNC-Business list by June 2, 2018 at 11:59:59pm Pacific time.*
*Co-Sponsors:*  Harlos, Goldstein, Demarest, O'Donnell, Van Horn

*Motion:*  Amend Policy Manual Section 1.02.7 Electronic Meetings as
follows:

a) The term “electronic meeting” within these electronic meeting rules shall be construed to include teleconferences and videoconferences.

b) The term “committee” within these electronic meeting rules shall be construed to include both the LNC (as the board of the Libertarian Party) as well as committees.

c) All videoconferences will be conducted via the Adobe Connect (Citrix) service, hereinafter referred to as Adobe Connect* or via Zoom (zoom.us <http://zoom.us>).  These two services are hereinafter referred to as Electronic Meeting Provider(s)*.

[…]

e) Each committee member calling for an electronic meeting must do so by emailing the entire committee and specifying the date of the meeting, time of the meeting, *meeting link including the identity of the Electronic Meeting Provider, *and the topic(s) to be addressed. Meetings must be so called no fewer than 2 days in advance for committees with fewer than 10 members, or 7 days in advance for committees with 10 or more members. These time limits do not apply to the LNC's Executive Committee, the LNC's Advertising and Publications Review Committee, or the Judicial Committee.

[…]

h) Each participant must provide his own equipment and connectivity, including but not limited to any computer, internet access, web camera, microphone, earphones, or telephone. Members and alternates have the right to participate in an electronic meeting by telephone, however they should use a computer connection if feasible so as to be able to more fully use the Adobe Connect *Electronic Meeting Provider *features. The organization is not responsible for providing a central location for physical attendance of an electronic meeting. For face-to- face meetings, electronic participation is not allowed.

i) Each participant must accurately identify himself by name when joining the meeting. Videoconference participants other than members or alternates of the committee must precede their sign-in name with “zz” *(or the group administrator shall do so) *so as to group them at the end of the alphabetical participant list.

[…]

n) If the committee permits, participants other than members or alternates of the committee may observe videoconferences using Adobe Connect *the Electronic Meeting Provider *(and not by a toll-free number) with their web cameras off and their microphones muted.

o) The LNC Secretary shall promulgate these rules to all members/alternates of each committee upon notice of their election or appointment.

*p) Arrangements for use of the Electronic Meeting Provides must be made through the LNC Secretary who may be required to be present to administer the meeting which might limit available days for use.*




-Alicia