[Lnc-business] Fwd: Re: [COC 2018-20] number of rooms
Joe Bishop-Henchman
joe.bishop-henchman at lp.org
Thu May 28 17:27:13 EDT 2020
Is COC planning for remote participation by delegates who cannot attend?
The thread quoted below has one member saying no, while several state
chairs say they have been reassured by other COC members that the answer
is yes.
JBH
------------
Joe Bishop-Henchman
LNC Member (At-Large)
joe.bishop-henchman at lp.org
www.facebook.com/groups/189510455174837
On 2020-05-28 15:55, Sam Goldstein via Lnc-business wrote:
> FYi from someone who has Chaired multiple LP conventions.
>
> ---
> Sam Goldstein, At Large Member
> Libertarian National Committee
> 317-850-0726 Cell
>
> -------- Original Message --------
>
> SUBJECT:
> Re: [COC 2018-20] number of rooms
>
> DATE:
> 2020-05-28 14:57
>
> FROM:
> BetteRose via Conventions <conventions at hq.lp.org>
>
> TO:
> "conventions at hq.lp.org" <conventions at hq.lp.org>
>
> CC:
> BetteRose <betterose at aol.com>
>
> REPLY-TO:
> BetteRose <betterose at aol.com>, Convention Oversight Committee
> <conventions at hq.lp.org>
>
> Normally we have about an 80% attrition rate. For 1400 room nights
> that
> mean we have to fill at least 1120 room night. With this contract we
> have asked for 2035 room night but we have a 50% attrition which is
> 1018
> room nights to fill. That is less than a standard contract would have
> required. I don't see any purpose to go back to this issue. if we
> have
> 400 people stay for 3 days, we have more than enough to cover this.
>
> Yes, I know there are a lot of people who will be staying elsewhere but
> that always happens. We will also have a lot of people who will stay
> more than four nights.
>
> The room night part of this contract is excellent.
>
> BetteRose Ryan
> Publisher
> Bent Briar Publishing [1]
>
> -----Original Message-----
> From: Caryn Ann Harlos via Conventions <conventions at hq.lp.org>
> To: Erin Adams <erin.adams at lp.org>
> Cc: Caryn Ann Harlos <carynannharlos at gmail.com>; Alex Merced
> <alex.merced at lp.org>; Robert S. Kraus <robert.kraus at lp.org>; Daniel
> Fishman <dan.fishman at lphq.org>; Convention Oversight Committee
> <conventions at hq.lp.org>; Tim Hagan <treasurer at lp.org>; LNC Chair
> <Chair at lp.org>
> Sent: Thu, May 28, 2020 9:00 am
> Subject: Re: [COC 2018-20] final survey data
>
> Erin may I see that exchange?
>
> IN LIBERTY,
> __
> _ PERSONAL NOTE: I have what is commonly known as Asperger's Syndrome
> (part of the autism spectrum). This can affect inter-personal
> communication skills in both personal and electronic arenas. If anyone
> found anything offensive or overly off-putting (or some other social
> faux pas) in an actual email, please contact me privately and let me
> know. _
>
> On Thu, May 28, 2020 at 8:59 AM <erin.adams at lp.org> wrote:
>
>> The pull that was sent out used the options let Mr redpath suggested
>> when he asked for the poll so I'm not sure why anyone was under the
>> impression that it was going to be a "deeper" poll.
>>
>> Before you try to renegotiate the room night please look at the most
>> recent Exchange with the hotel.
>>
>> Erin Adams Region 7 alt.
>>
>> On May 28, 2020 9:47 AM, "Robert S. Kraus via Conventions"
>> <conventions at hq.lp.org> wrote:
>>
>> Sorry, it was Susan who said she said "yes" even though she was
>> staying elsewhere. But my point was we were going to do a branch
>> survey that would dig in deeper with additional ?'s for each person
>> who responded. We had 816 tl room nights in Columbus BTW. I am trying
>> to reduce our risk & like Ms. Harlos see zero reason why we would
>> commit to far more rooms then we'll ever need.
>> The contract / terms if flexible enough that if we need more rooms,
>> and they are available, and there is zero reason to think they
>> wouldn't be available, we can get it. There is no up side to over
>> committing other then to increase our risk. I am providing you all
>> with my expert opinion that we can have a rate of $119 & lower our
>> rooms to 1500/300 and get everything we want. I ask for the COC's
>> permission to contact Doug & work out these terms before your call
>> today.
>>
>> In Liberty,
>>
>> Robert
>>
>> Robert S. Kraus - Operations Director
>> Operations at LP.org
>> Libertarian National Committee, Inc.
>> 1444 Duke Street
>> Alexandria, VA 22314
>> Phone: 202.333.0008 x 231
>> Direct: 571-290-5408
>>
>> Donate or Join: https://www.lp.org/leaders-staff/robert-kraus/
>>
>> Member: Association of Meeting Professionals (AMPs)
>> 2019 "Planner of the Year"
>>
>> On 5/28/2020 10:40 AM, Whitney Bilyeu wrote:
>> Can you point to somewhere I said Yes to remote participation? I don't
>> typically respond to FB, and I don't recall any instances of such on
>> that topic. Refresh my memory, if you can.
>>
>> Thanks!
>>
>> On Thu, May 28, 2020, 9:25 AM Robert S. Kraus <robert.kraus at lp.org>
>> wrote:
>>
>> The poll should have been done the way Ken, Bill & Dan were planning.
>> Which would have been structured in such a way to get more info for
>> the yes people such as are you planning to stay at the venue. I
>> strongly feel this will be more like Columbus vs. New Orleans &
>> Orlando esp considering we are not doing the presidential part now -
>> which is what my org assumptions were based on. In addition all over
>> FB folks are given the impression that they'll be able to participate
>> remotely in some fashion. Many of the comments I've seen show that
>> those folks, like you, answered yes even if they do not plan on
>> staying at the venue (because they are participating/attending from
>> home).
>>
>> In Liberty,
>>
>> Robert
>>
>> Robert S. Kraus - Operations Director
>> Operations at LP.org
>> Libertarian National Committee, Inc.
>> 1444 Duke Street
>> Alexandria, VA 22314
>> Phone: 202.333.0008 x 231
>> Direct: 571-290-5408
>>
>> Donate or Join: https://www.lp.org/leaders-staff/robert-kraus/
>>
>> Member: Association of Meeting Professionals (AMPs)
>> 2019 "Planner of the Year"
>>
>> On 5/28/2020 10:10 AM, Whitney Bilyeu wrote:
>> Was the poll not meant to ascertain how many are planning to attend
>> the in-person convention? If that was the intent, how is asking that
>> question biased?
>>
>> On Thu, May 28, 2020 at 8:44 AM Robert S. Kraus via Conventions
>> <conventions at hq.lp.org> wrote:
>>
>> I've updated my spreadsheet to the 744. As you all know I do feel the
>> survey sent out was biased but despite that & the fact that most of
>> the maybe yes' are likely not going, I am still using the 744 number.
>> This is in line with the examples provided for 2016/18 of active
>> delegates. Based on that the 1500/300 recommendation still makes total
>> sense. There is ZERO reason to to put more rooms in our block then
>> needed. This convention will not be larger / more successful then the
>> last 2. Anyone who thinks that is on some really good drugs so please
>> share.
>> I really feel a more detailed survey as org envisioned is needed if
>> you want better numbers.
>> In addition, I feel Daniel & I may have made an oversight in the room
>> rate. Below is the org offer from Shingle Creek. When we added the $10
>> to master the room rate should have only gone up to $119 and not $129.
>> As you can see we got what we asked for in terms of space & F&B. This
>> rate should be adjusted, along with room nights & the other items we
>> talked about, on any final contract.
>>
>> In Liberty,
>>
>> Robert
>>
>> Robert S. Kraus - Operations Director
>> Operations at LP.org
>> Libertarian National Committee, Inc.
>> 1444 Duke Street
>> Alexandria, VA 22314
>> Phone: 202.333.0008 x 231
>> Direct: 571-290-5408
>>
>> Donate or Join: https://www.lp.org/leaders-staff/robert-kraus/
>>
>> Member: Association of Meeting Professionals (AMPs)
>> 2019 "Planner of the Year"
>>
>> -------- Forwarded Message --------
>>
>> SUBJECT:
>> RE: Shingle Creek & LP Presidential Nominating Convention 2020
>>
>> DATE:
>> Thu, 30 Apr 2020 20:38:53 +0000
>>
>> FROM:
>> Douglas Gilstrap <DGilstrap at rosenhotels.com>
>>
>> TO:
>> Daniel Hayes <danielehayes at icloud.com>
>>
>> CC:
>> Robert Kraus <robert.kraus at lp.org>
>>
>> Hi Daniel,
>>
>> I just called, but, got your voicemail.
>>
>> I have good news. Based on the pattern and dates that we discussed
>> earlier this week, the Rosen Shingle Creek can offer its largest
>> ballroom (which is the third-largest pillar-free, carpeted ballroom in
>> in the US) for the LNC 2020 and has sufficient other space for your
>> program with the discussed social-distancing.
>>
>> We are thinking:
>> · Gatlin ABCD for the main room/plenary session. Gatlin ABCD as
>> 81,400 square-feet to be set at CR (1 at 6') with distanced rows
>> front-to-back. This space must be clean and clear at 11:59PM, Sunday,
>> July 12, 2020.
>> · Gatlin E1, E2, E3, E4, E5 for breakouts at 2146 square-feet
>> each.
>> · St. Johns 30/31 and St Johns 28/29, St. Johns 26/27, St. Johns
>> 24/25, and St. Johns 22/23 for the other five breakouts at 2000
>> square-feet each.
>> · Meals in Panzacola F/G at 25,625 square-feet.
>>
>> The program is imagined:
>>
>> Day -2 Monday July 6, 2020 30 rooms
>> Day -1 Tuesday July 7, 2020 200 rooms
>> Day 0 Wednesday July 8, 2020 350 rooms
>> Day 1 Thursday July 9, 2020 400 rooms
>> Day 2 Friday July 10, 2020 400
>> rooms
>> Day 3 Saturday July 11, 2020 400 rooms
>> Day 4 Sunday July 12, 2020 325 rooms
>> Day 5 Monday July 13, 2020 30 rooms
>>
>> Sleeping room rate of $109 s/d, confirmed.
>> F&B Minimum of $40,000++ for the meeting space.
>>
>> How does this look?
>>
>> DOUGLAS GILSTRAP
>> Rosen Hotels & Resorts, Convention Properties
>> Email: dgilstrap at rosenhotels.com | Phone: 407-996-1720 | Mobile:
>> 407-427-3380 | Fax : 407-996-9111
>>
>> _______________________________________________
>> Conventions mailing list
>> Conventions at hq.lp.org
>> http://hq.lp.org/cgi-bin/mailman/listinfo/conventions
>
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