[Lnc-business] Fwd: Proposed Policy Manual addition regarding electronic meetings

[Daniel Wiener]

Here are Dan Karlan's comments.

---------- Forwarded message ----------
From: Dan Karlan <dankarlan at earthlink.net>
Date: Sun, Sep 14, 2014 at 4:18 AM
Subject: RE: Proposed Policy Manual addition regarding electronic meetings
To: Daniel Wiener <wiener at alum.mit.edu>

 Dan --

I don't have my original set of rules handy for comparison, but your
proposal seems quite sufficient and appropriate. I don't think I can post
to lnc-business e-list, but my comments are only minor:

In the 3rd bullet, the second sentence appears to begin "*A participants
....*" If that is a correct cut-and-paste, it needs to be corrected for
grammar. Also, the 3rd sentence is phrased as "*Failure to do any of the
above*" but the second sentence refers to NOT doing something. The
resulting double negative is quite confusing (Failure to not do
something?). I think rephrasing as "Failure to comply with the above...."
should resolve the confusion.

I believe RONR already specifies that every committee should have a
secretary who is not the presiding officer, so the 6th bullet should be
superfluous; check with Ms. Mattson.

 Dan Karlan

What Fictional Characters Influenced You?
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----- Original Message -----
*From:* Daniel Wiener <wiener at alum.mit.edu>
*To: *lnc-business at hq.lp.org
*Cc: *Dan Karlan <dankarlan at earthlink.net>
*Sent:* 9/14/2014 2:30:26 AM
*Subject:* Proposed Policy Manual addition regarding electronic meetings

 I like some but not all of Dan Karlan's suggestions for videoconference
and teleconference procedures.  So here is my proposed draft of a Policy
Manual amendment, to be considered at our upcoming meeting.  Remember, we
can always modify our procedures as we learn from experience.


Daniel Wiener



Add a new *Section 1.02(7) Electronic Meetings:*


 *Pursuant to Article 13 of the LP Bylaws, the LNC and all committees of
the national party may conduct meetings via videoconference or
teleconference (ā€ e-conferenceā€¯) according to the following rules:*



   - *For videoconferences, it is the responsibility of committee member to
   provide their own compatible equipment.Ā  In the temporary absence of the
   necessary equipment, or in the case of technical difficulties, a committee
   member must be allowed to participate by teleconference.Ā  To the extent
   that it is technically feasible, meetings shall be open to all Libertarian
   Party sustaining members to listen in on, but those members must first
   identify themselves and their phone numbers to the person acting as
   secretary, and their status must be verified prior to the meeting.Ā  By a
   majority vote a committee may allow a non-committee member to participate
   on a limited basis.*



   - *Either the committee chair or one-third of the committee members may
   call for an e-conference.Ā  A minimum of seven (7) days notice for such a
   meeting, along with the agenda, shall be provided to all committee members
   by email, and shall also be reposted on the LNC-Business list. Ā No item of
   business may be placed on or added to the agenda unless all committee
   members have access to the same supporting documentation.*



   - *Participants must try to eliminate background noise, including radio,
   television, traffic, appliances, and side conversations, as well as call
   waiting for those who have it. A participants shall not place a telephone
   on hold if the system has music or messages playing while in that mode.Ā
   Failure to do any of the above, or to otherwise mute the sound when a
   participant isnā€™t talking, shall be grounds for dropping the participant
   from the e-conference.*



   - *Each committee member shall be given an opportunity to speak at least
   once on each agenda item, but a member may defer until others have had an
   opportunity to speak.Ā  If the technical means are available, members may
   signal to the committee chair their desire to speak.Ā  The committee chair
   may choose the order to call on members.Ā  The default time limit for each
   speaker shall be three minutes, but a different limit, applicable equally
   to all speakers, may be specified either in the agenda material prior to
   the meeting or by a majority of the committee.Ā  An individual speakerā€™s
   time may be extended by unanimous consent.Ā  Seconding a motion and similar
   parliamentary matters shall not require recognition, and shall not deprive
   a member of the opportunity to speak substantively on an agenda item.Ā  *



   - *The chair may choose a voting method which will clearly and
   efficiently determine the outcome.Ā  In cases where a roll call vote is
   required, it shall be sufficient if the voting method can accurately
   identify how each committee member voted and allow that information to be
   recorded.*



   - *A person (normally the Party Secretary in the case of an LNC or
   Executive Committee meeting) shall be appointed to perform the secretarial
   function who is not also the person chairing the meeting.*



   - *Barring technical difficulties and excepting Executive Sessions,
   e-conferences shall be recorded.Ā  The audio (and, if practical, the video)
   shall be archived and linked to on the LP website.Ā  All individuals
   attending an e-conference must agree to be so recorded, and also agree not
   to record and not to divulge the contents of Executive Sessions unless the
   committee allows it by unanimous consent.Ā  Individuals who do not agree to
   these conditions shall be excluded from the e-conference.*
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