[Lnc-business] Electronic Conference Rules Committee Report

[Alicia Mattson]

Scott has raised some valid points.

Yes, the technology would allow people not on the LNC to participate,
though we have options.  If we need an Executive Session, we can set a
meeting password to control access.  Or once a meeting has started even
without a password, it can be "locked" so no others can join.

In addition, the meeting host can mute participants' microphones (everyone
can see whose microphone is or isn't muted), take away webcam privileges
from a user, or remove them from the meeting if we deem them to be
disruptive or if we need an Executive Session.

1.  None of the top-4 services we evaluated provided any means to put
people into categories of those that can vote or raise hands versus those
that can not.  When conducting votes, yes, we will need to make sure that
each vote being cast is from someone entitled to vote.  That is less
efficient, but important to do.  Perhaps I should offer this suggestion to
Citrix (underlying provider of the Adobe Connect technology) as a future
enhancement that would be really nice to have.

In a face-to-face meeting, this is controlled with seating arrangements.
All voters sit at the table, with non-voters on the sidelines.  We could,
perhaps, create a little visual segregation in the alphabetized attendee
list (which displays various statuses for each person) by requiring that
observers put "z-" in front of their name, so they are all grouped and
pushed to the bottom of the attendee list.  Then we don't have to scroll
very far through the attendee list to check all the LNC member statuses
quickly.


2.  I do not recall seeing any option for the meeting host to prevent one
or more participants from using the chat box.  Certainly the chat box could
cause meeting clutter, and we could make a rule about its use if people
won't use good judgment.  We'll see what real-life experience is like, I
suppose.


3.  When using the chat box, you can choose for your message to go to
everyone, or you can send a private message to another participant.  I am
not sure if it's possible to send to a sub-group larger than 1.  I don't
know how much chat messages impact system performance, but it is possible
that if a large number of people were sending private chat messages in the
background, it could slow other things down.

-Alicia




On Mon, Dec 8, 2014 at 12:06 PM, Scott L. <scott73 at earthlink.net> wrote:

>
>
> I assume these services permit anyone to sit in the virtual peanut gallery
> and both watch and listen to the proceedings.
>
>
>
>
>
> 1.  Do these services permit us to “lock out” non-LNC members so they
> can’t vote?  I know the Secretary can sort things out    eventually, but
> why should she have to do that?
>
>
>
>    1. Do these services permit us to prevent non-LNC members from sending
>    chat messages?
>
> Obviously they can send a “mass e-mail” to each LNC member individually
> during a video LNC Session, but I don’ think we      should permit non-LNC
> members to have their comments mixed in with LNC member’s comments in the
> chat box.
>
>
>
>    1.  Also – I assume that all of our chat messages will be visible to
>    the people in the peanut gallery.  Is that true?
>
>
>
>
>
>                      Scott Lieberman
>
>
>
>
>
>
>
>
> VVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVVV
>
>
>
>
>
> “Attached is the report from the committee appointed to develop rules for
> electronic conferences.
>
> The report generally explains our process, and if you read it in advance,
> then we can spend our time during the meeting focused only on the rules we
> will be proposing.
>
> I expect we will need at least 30 minutes for this topic, rather than the
> 10 minutes on the draft agenda, but we can make that time adjustment onsite
> if the LNC agrees.
>
>    Alicia”
>
> _______________________________________________
> Lnc-business mailing list
> Lnc-business at hq.lp.org
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>
>
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